Civic Intelligence

Medina Railroad Museum

EIN 16-1552382 • 501(c)3 • Medina, NY

Profile

Assemble, preserve, interpret and display railroad artifacts,model and memorabilia for the enjoyment of the public and education of future generations and to benefit tourism and economic development.

530 West AveMedina, NY 14103

n/A

Siviq Scores

Precomputed percentiles relative to similar nonprofits. These scores are descriptive rather than judgmental.

Liabilities / Assets

78th percentile

0.38x

Higher debt load relative to assets than 78% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Source year 2025

Liabilities / Revenue

79th percentile

0.43x

Higher debt load relative to revenue than 79% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Source year 2025

Net Margin

24th percentile

-8.0%

Higher net margin than 24% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Source year 2025

Top Officer Pay

69th percentile

$70,000

Higher top officer pay than 69% of similar nonprofits.

Top officer pay equals 5.2% of source-year revenue.

501(c)3 • $1M-$5M nonprofits • Source year 2025

Asset Growth

21st percentile

-5.5%

Faster asset growth than 21% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Annualized from 2024 to 2025

Revenue Growth

53rd percentile

8.6%

Faster revenue growth than 53% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Annualized from 2024 to 2025

Balance Sheet
Liabilities / Assets78th percentile

Assets

Down

$1,505,302

Down $87,332 (-5.5%) from 2024

Liabilities

Up

$574,490

Up $19,473 (+3.5%) from 2024

Net Assets

Down

$930,812

Down $106,805 (-10%) from 2024

Operations
Liabilities / Revenue79th percentileNet Margin24th percentile

Revenue

Up

$1,335,057

Up $105,181 (+8.6%) from 2024

Expenses

Up

$1,441,862

Up $240,313 (+20%) from 2024

Net Income

Down

-$106,805

Down $135,132 (-477%) from 2024

Trend Graphs

Balance Sheet Trend

Asset Growth21st percentile

Grouped bars show assets, liabilities, and net assets across loaded filings.

$2.0M$1.5M$1.0M$500K$0Assets 2012: $677,349Liabilities 2012: $293,766Net Assets 2012: $383,5832012Assets 2013: $623,298Liabilities 2013: $247,251Net Assets 2013: $376,0472013Assets 2014: $597,424Liabilities 2014: $305,530Net Assets 2014: $291,8942014Assets 2015: $580,126Liabilities 2015: $234,932Net Assets 2015: $345,1942015Assets 2016: $470,553Liabilities 2016: $43,427Net Assets 2016: $427,1262016Assets 2017: $627,310Liabilities 2017: $56,495Net Assets 2017: $570,8152017Assets 2018: $733,902Liabilities 2018: $38,248Net Assets 2018: $695,6542018Assets 2019: $830,715Liabilities 2019: $60,636Net Assets 2019: $770,0792019Assets 2020: $830,610Liabilities 2020: $98,911Net Assets 2020: $731,6992020Assets 2021: $716,942Liabilities 2021: $103,979Net Assets 2021: $612,9632021Assets 2022: $1,464,947Liabilities 2022: $666,483Net Assets 2022: $798,4642022Assets 2023: $1,582,643Liabilities 2023: $573,353Net Assets 2023: $1,009,2902023Assets 2024: $1,592,634Liabilities 2024: $555,017Net Assets 2024: $1,037,6172024Assets 2025: $1,505,302Liabilities 2025: $574,490Net Assets 2025: $930,8122025

Highlighted filing

2025

Assets$1,505,302
Liabilities$574,490
Net Assets$930,812
Open 2025 Filing

Operations Trend

Revenue Growth53rd percentile

Revenue, expenses, and net income by year, with the latest filing highlighted.

$1.5M$1.0M$500K$0-$500KExpenses 2012: $695,4482012Expenses 2013: $804,9862013Revenue 2014: $762,450Expenses 2014: $846,604Net Income 2014: -$84,1542014Revenue 2015: $759,051Expenses 2015: $705,751Net Income 2015: $53,3002015Revenue 2016: $864,153Expenses 2016: $782,221Net Income 2016: $81,9322016Revenue 2017: $1,018,384Expenses 2017: $874,695Net Income 2017: $143,6892017Revenue 2018: $1,092,623Expenses 2018: $967,784Net Income 2018: $124,8392018Revenue 2019: $1,136,221Expenses 2019: $1,061,796Net Income 2019: $74,4252019Revenue 2020: $1,125,638Expenses 2020: $1,164,018Net Income 2020: -$38,3802020Revenue 2021: $81,794Expenses 2021: $200,530Net Income 2021: -$118,7362021Revenue 2022: $1,011,517Expenses 2022: $826,016Net Income 2022: $185,5012022Revenue 2023: $1,220,231Expenses 2023: $1,009,405Net Income 2023: $210,8262023Revenue 2024: $1,229,876Expenses 2024: $1,201,549Net Income 2024: $28,3272024Revenue 2025: $1,335,057Expenses 2025: $1,441,862Net Income 2025: -$106,8052025

Highlighted filing

2025

Revenue$1,335,057
Expenses$1,441,862
Net Income-$106,805
Open 2025 Filing

Filings

Most recent year

2025 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$1,505,302
Liabilities
$574,490
Net assets
$930,812
Revenue
$1,335,057
Expenses
$1,441,862
Net income
-$106,805
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2025Detailed filing. Detailed filing data is available for this year.$1.51$0.57$0.93$1.34$1.44$0.11
2024Detailed filing. Detailed filing data is available for this year.$1.59$0.56$1.04$1.23$1.20$0.03
2023Detailed filing. Detailed filing data is available for this year.$1.58$0.57$1.01$1.22$1.01$0.21
2022Detailed filing. Detailed filing data is available for this year.$1.46$0.67$0.80$1.01$0.83$0.19
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.72$0.10$0.61$0.08$0.20$0.12
2020Detailed filing. Detailed filing data is available for this year.$0.83$0.10$0.73$1.13$1.16$0.04
2019Detailed filing. Detailed filing data is available for this year.$0.83$0.06$0.77$1.14$1.06$0.07
2018Detailed filing. Detailed filing data is available for this year.$0.73$0.04$0.70$1.09$0.97$0.12
2017Detailed filing. Detailed filing data is available for this year.$0.63$0.06$0.57$1.02$0.87$0.14
2016Detailed filing. Detailed filing data is available for this year.$0.47$0.04$0.43$0.86$0.78$0.08
2015Detailed filing. Detailed filing data is available for this year.$0.58$0.23$0.35$0.76$0.71$0.05
2014Detailed filing. Detailed filing data is available for this year.$0.60$0.31$0.29$0.76$0.85$0.08
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.62$0.25$0.38$0.80
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.68$0.29$0.38$0.70
Latest Filing Detail
Jump To
Filing Snapshot
Filing Period
Apr 1, 2024 to Mar 31, 2025
Signed
Aug 19, 2025
Return Version
2024v5.2
Gross Receipts
$1,386,737
Mission and Program Overview

Mission

Assemble, preserve, interpret and display railroad artifacts,model and memorabilia for the enjoyment of the public and education of future generations and to benefit tourism and economic development.

Assemble, preserve, interpret and display railroad artifacts, model and memorabilia for the enjoyment of the public and education of future generations and to benefit tourism and economic development.

Balance Sheet Detail
LineBeginningEndChange
Assets
Savings and Temporary Cash Investments$503,395$574,034▲ $70,639
Land, Buildings, and Equipment, Net$348,610$418,412▲ $69,802
Cash and Non-Interest-Bearing Accounts$274,635$84,631▼ $190,004
Inventories for Sale or Use$49,712$49,712→ $0
Prepaid Expenses and Deferred Charges$79,769$42,000▼ $37,769
Accounts Receivable-$0-
Other Notes and Loans Receivable, Net-$0-
Pledges and Grants Receivable-$0-
Receivable From Disqualified Prsn-$0-
Receivables From Officers Etc-$0-
Investments Other Securities-$0-
Investments Program Related-$0-
Investments in Publicly Traded Securities-$0-
Intangible Assets-$0-
Total Assets$1,592,634$1,505,302▼ $87,332
Other Assets Total$336,513$336,513→ $0
Liabilities
Mortgage Notes Payable Secured by Investment Property$498,902$500,000▲ $1,098
Accounts Payable and Accrued Expenses$56,115$74,490▲ $18,375
Total Liabilities$555,017$574,490▲ $19,473
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$1,037,617$930,812▼ $106,805
Total Net Assets Fund Balance$1,037,617$930,812▼ $106,805
Total Liabilities and Net Assets / Fund Balance$1,592,634$1,505,302▼ $87,332

Asset Categories

AssetBook ValueDepreciationBasis
Other Land Buildings$268,875$989,311$1,258,186
Buildings$142,937$204,371$347,308
Land$6,600-$6,600
Other Assets Org$336,513--

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2023----$2,404
2022----$2,404
2021----$216
2020----$250
Compensation and Service Providers
Top Officer Pay69th percentile

Employees

NameTitleFull / Part TimeBaseTotal
Jeffrey LewisExecutive DirectorFT$70,000$70,000

Board Members and Trustees

NameTitle
George BidlemanPresident
Don OwensVice President
Danny KoneskiTrustee
David MurphyTrustee
Glen WhitmoreTrustee
Hank OlejniczakTrustee
Joseph KujawaTrustee
Rick HennTrustee
Tom SnyderTrustee
Virginia KropfSecretary
Albert RiveraTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$30,931
Program Service Revenue
$1,278,746
Investment Income
$14,854
Other Revenue
$10,526
All Other Contributions
$29,671
Change in Net Assets
$-106,805

Audited Revenue Reconciliation

Revenue per Audited Statements
$1,335,057
Total Revenue per Audited Statements
$1,335,057
Total Revenue per Form 990
$1,335,057
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Other Expenses$1,153,550
Salaries, Compensation, and Employee Benefits$288,312
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0
Total Fundraising Expense$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
All Other Expenses$176,497$19,609-$196,106
Other Salaries and Wages$169,660$18,851-$188,511
Insurance$76,320$8,480-$84,800
Depreciation Depletion$74,587$8,287-$82,874
Other Expenses$71,731$7,970-$79,701
Current Officers, Directors, Trustees, and Key Employees$35,000$35,000-$70,000
Occupancy$48,388$5,376-$53,764
Payroll Taxes$26,821$2,980-$29,801
Interest$25,264$2,807-$28,071
Office Expenses$16,260$1,807-$18,067
Advertising$15,961$1,773-$17,734
Fees for Services Accounting$5,839$649-$6,488
Fees for Services Other$5,088$565-$5,653
Travel$2,420$269-$2,689
Total Functional Expenses$1,269,679$172,183$0$1,441,862

Audited Expense Reconciliation

Line ItemAmount
Expenses per Audited Statements$1,441,862
Total Expenses per Audited Statements$1,441,862
Total Expenses per Form 990$1,441,862
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Loans and Receivables

Line ItemBeginningEndChange
Receivables from Disqualified Persons-$0-
Receivables from Officers, Directors, Trustees, and Key Employees-$0-
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
No
Conflict-of-interest policy
No
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section B, Line 11B

“Form 990 reviewed by entire board of directors”

Form 990, Part VI, Section B, Line 15A

“Compensation process for top officials: Board of directors approves executive director & director of operations compensation.”

Form 990, Part VI, Section C, Line 19

“Governing documents disclosure explanation: All governing documents and financial statements are available to the public.”

Filing and Contact Details

Filer

Filer Name
Medina Railroad Museum
EIN
16-1552382
Phone
5857986106
Address
530 West Ave, Medina, NY 14103

Signing Officer

Name
Jeffrey Lewis
Title
Executive Director
Signed
2025-08-19
Discuss with paid preparer
Yes

Organization Details

Formed
1997
Legal Domicile
Ny
Voting Board Members
12
Independent Board Members
12
Employees
9
Volunteers
50

Preparer

Firm
Jlthom CPA Pc
Address
415 W AVENUE, MEDINA, NY 14103
Preparer
Jennifer L Thom CPA
Phone
5855326900
Supplemental Narrative

Additional Explanations

Form 990, Part IX, Line 24E

“Bank Fees: Column (A) - Total = $168; Column (B) - Program Services = $151; Column (C) - Management & General = $17; Column (D) - Fundraising = $0”

Form 990, Part IX, Line 24E

“Building & Property Maintenanc: Column (A) - Total = $10525; Column (B) - Program Services = $9473; Column (C) - Management & General = $1052; Column (D) - Fundraising = $0”

Form 990, Part IX, Line 24E

“Credit Card Fees: Column (A) - Total = $38625; Column (B) - Program Services = $34763; Column (C) - Management & General = $3862; Column (D) - Fundraising = $0”

Form 990, Part IX, Line 24E

“Dues/Subscriptions: Column (A) - Total = $11107; Column (B) - Program Services = $9996; Column (C) - Management & General = $1111; Column (D) - Fundraising = $0”

Form 990, Part IX, Line 24E

“Equipment Maintenance: Column (A) - Total = $49625; Column (B) - Program Services = $44663; Column (C) - Management & General = $4962; Column (D) - Fundraising = $0”

Form 990, Part IX, Line 24E

“Excursions-Entertainment: Column (A) - Total = $27849; Column (B) - Program Services = $25064; Column (C) - Management & General = $2785; Column (D) - Fundraising = $0”

Form 990, Part IX, Line 24E

“Grant Work: Column (A) - Total = $1102; Column (B) - Program Services = $992; Column (C) - Management & General = $110; Column (D) - Fundraising = $0”

Form 990, Part IX, Line 24E

“Layout: Column (A) - Total = $1966; Column (B) - Program Services = $1769; Column (C) - Management & General = $197; Column (D) - Fundraising = $0”

Form 990, Part IX, Line 24E

“Other Services: Column (A) - Total = $1284; Column (B) - Program Services = $1156; Column (C) - Management & General = $128; Column (D) - Fundraising = $0”

Form 990, Part IX, Line 24E

“Permits & Licenses: Column (A) - Total = $21; Column (B) - Program Services = $19; Column (C) - Management & General = $2; Column (D) - Fundraising = $0”

Form 990, Part IX, Line 24E

“Postage and Shipping: Column (A) - Total = $3292; Column (B) - Program Services = $2963; Column (C) - Management & General = $329; Column (D) - Fundraising = $0”

Form 990, Part IX, Line 24E

“Staff Training & Meals: Column (A) - Total = $1473; Column (B) - Program Services = $1326; Column (C) - Management & General = $147; Column (D) - Fundraising = $0”

Form 990, Part IX, Line 24E

“Supplies: Column (A) - Total = $49069; Column (B) - Program Services = $44162; Column (C) - Management & General = $4907; Column (D) - Fundraising = $0”

Financial Statement Notes

Part III, Line 4: Description of organization'S collections and how it furthers its purpose.

“Collections and relation to exempt purpose: Railroad and model train artifacts promote interest in history of railroads and offer display for public observation.”

Raw XML AppendixShowing 400 of 550 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/Form990PartVIISectionAGrp/PersonNm3Hank Olejniczak
IRS990/Form990PartVIISectionAGrp/PersonNm4Virginia Kropf
IRS990/Form990PartVIISectionAGrp/PersonNm5David Murphy
IRS990/Form990PartVIISectionAGrp/PersonNm6Danny Koneski
IRS990/Form990PartVIISectionAGrp/PersonNm7Joseph Kujawa
IRS990/Form990PartVIISectionAGrp/PersonNm8Glen Whitmore
IRS990/Form990PartVIISectionAGrp/PersonNm9Tom Snyder
IRS990/Form990PartVIISectionAGrp/PersonNm10Albert Rivera
IRS990/Form990PartVIISectionAGrp/PersonNm11Rick Henn
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