Nysarc Inc Columbia County Chapter

“Nysarc, inc. Is a unitary corporation consisting of its 54 chapters. Nysarc, inc., columbia county chapter, is one division of the corporation. The corporation and the chapter's governing body is the board of governors representing the individual membership in each chapter's jurisdiction. Each chapter has from 1 to 6 governors based on membership. The corporation through its bylaws delegated day-to-day operating authority to the chapter's board of directors. The executive committee of the board of governors (see part vi, line 7a below) comprises the corporation's elected officers and excercises all powers of the board of governors between plenary meetings of the governors.”

“The delegate assembly, which represents nysarc's 100,000 members, elects the corporate president, secretary, treasurer, and assistant treasurer to 1-year terms. Delegates elect regional vice-presidents to 1-year terms from their respective regions. The columbia county chapter election procedure is as follows: the board of governors elects one vice-president, senior vice president.”

“Chapter bylaw amendments are subject to board of governor approval. Any action of the board of governors may be reviewed at the succeeding delegate assembly. No action of the governors that affects the irrevocable rights of third parties may be rescinded. Corporate bylaw amendments are subject to approval by a majority of chapters.”

“The board of governors does not review chapter's form 990 before they are filed. Each chapter submits a copy of its form 990 to the governing body when the form 990 is filed by the chapter. Each chapter must have a process for its board of directors to review the form 990. The columbia county chapter policy is as follows: a copy of the irs form 990 is distributed upon completion each year to all members of coarc's board of directors prior to filing with the internal revenue service. The completed form 990 is reviewed each year with the members of the audit committee at the first regularly scheduled monthly meeting subsequent to completion.”

“The organization updated its conflict of interest policy (coi) in 2014 to conform with the requirements of the nys non-profit revitalization act of 2013. In accordance with the procedures stated in the coi policy, board members and officers: 1. Obtained a copy of the policy; 2. Reviewed potential conflicts (as defined) 3. Disclosed potential conflicts or confirmed no conflict exists 4. Recused themselves from discussion and voting (if conflict exists) the board of directors monitored and enforced compliance with the coi policy and documented this in minutes to meetings.”

“The timeline and process for executive director evaluation and compensation review is described below: *september 15 - executive director self-evaluation report ready for review by the administrative committee. *administrative committee to schedule a meeting to review self-evaluation report and ed compensation is compared to annual nysarc executive survey. Executive director makes recommendation to committee on associate ed salaries. *administrative committee to present its recommendation to the board of directors in executive session at the october meeting (3rd monday of the month). *administration committee to review its recommendation with the executive director no later than november 1.”

“Governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“The list of officers and governors of nysarc,inc. Are available upon request. They can be reached at nysarc, inc., 393 delaware avenue, delmar, ny 12054.”

“Ccrc,inc is a related organization to coarc. The following members of the board of directors of coarc are also on the board of directors of ccrc, inc. The individuals name, position and approximate weekly hours devoted to ccrc are as follows: karen blass, as board president, devotes approximately one hour to ccrc. Annettee dennis, as vice president, devotes approximately one hour to ccrc. Elizabeth young, as secretary/treasurer, devotes approximately one hour to ccrc. Mary blass, donna knight, denise barry, mary ann harris and dorothy wheeler devote apporximately one hour to ccrc as directors. Kenneth stall and karen amanna are paid by coarc and devote approximately one hour per week to ccrc.”