Civic Intelligence

Millbrook School

990 • Fiscal year 2023 • EIN 14-1413770

Jul 01, 2022 to Jun 30, 2023 • Filed on May 15, 2024

Organization ProfileWWW.MILLBROOK.ORG

View Organization Page

131 Millbrook School RoadMillbrook, NY 12545

(845) 677-8261

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

40th percentile

0.21x

Higher debt load relative to assets than 40% of similar nonprofits.

2023 filings • NTEE B • $100M-$250M nonprofits • Source year 2023

Liabilities / Revenue

62nd percentile

1.03x

Higher debt load relative to revenue than 62% of similar nonprofits.

2023 filings • NTEE B • $100M-$250M nonprofits • Source year 2023

Net Margin

49th percentile

0.9%

Higher net margin than 49% of similar nonprofits.

2023 filings • NTEE B • $100M-$250M nonprofits • Source year 2023

Top Officer Pay

60th percentile

$450,681

Higher top officer pay than 60% of similar nonprofits.

Top officer pay equals 1.4% of source-year revenue.

2023 filings • NTEE B • $100M-$250M nonprofits • Source year 2023

Asset Growth

36th percentile

2.1%

Faster asset growth than 36% of similar nonprofits.

2023 filings • NTEE B • $100M-$250M nonprofits • Annualized from 2022 to 2023

Revenue Growth

76th percentile

16%

Faster revenue growth than 76% of similar nonprofits.

2023 filings • NTEE B • $100M-$250M nonprofits • Annualized from 2022 to 2023

Balance Sheet
Liabilities / Assets40th percentile

Assets

Flat

$166,052,069

Flat from 2023

Net Assets

Flat

$131,584,843

Flat from 2023

Liabilities

Flat

$34,467,226

Flat from 2023

Revenue And Expenses
Liabilities / Revenue62nd percentileNet Margin49th percentile

Revenue

Flat

$33,303,012

Flat from 2023

Expenses

Flat

$33,017,555

Flat from 2023

Net Income

Flat

$285,457

Flat from 2023

Historical Trend

Balance Sheet Trend

Asset Growth36th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$200M$150M$100M$50M$0Assets 2011: $72,167,369Liabilities 2011: $11,736,464Net Assets 2011: $60,430,9052011Assets 2012: $78,195,483Liabilities 2012: $14,588,470Net Assets 2012: $63,607,0132012Assets 2013: $86,643,663Liabilities 2013: $15,379,429Net Assets 2013: $71,264,2342013Assets 2014: $104,352,644Liabilities 2014: $23,862,105Net Assets 2014: $80,490,5392014Assets 2015: $107,243,975Liabilities 2015: $23,942,362Net Assets 2015: $83,301,6132015Assets 2016: $114,048,858Liabilities 2016: $25,560,577Net Assets 2016: $88,488,2812016Assets 2017: $125,367,436Liabilities 2017: $27,210,185Net Assets 2017: $98,157,2512017Assets 2018: $134,017,566Liabilities 2018: $27,195,427Net Assets 2018: $106,822,1392018Assets 2019: $137,034,789Liabilities 2019: $26,574,759Net Assets 2019: $110,460,0302019Assets 2020: $138,607,846Liabilities 2020: $23,655,562Net Assets 2020: $114,952,2842020Assets 2021: $164,075,015Liabilities 2021: $25,116,302Net Assets 2021: $138,958,7132021Assets 2022: $162,624,887Liabilities 2022: $36,716,987Net Assets 2022: $125,907,9002022Assets 2023: $166,052,069Liabilities 2023: $34,467,226Net Assets 2023: $131,584,8432023Assets 2023: $166,052,069Liabilities 2023: $34,467,226Net Assets 2023: $131,584,8432023

Highlighted filing

2023

Assets$166,052,069
Liabilities$34,467,226
Net Assets$131,584,843
Open 2023 Filing

Operations Trend

Revenue Growth76th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$40M$20M$0-$20MExpenses 2011: $16,117,8662011Expenses 2012: $16,917,7372012Expenses 2013: $18,353,9422013Revenue 2014: $28,737,410Expenses 2014: $20,634,242Net Income 2014: $8,103,1682014Revenue 2015: $24,826,245Expenses 2015: $21,076,973Net Income 2015: $3,749,2722015Revenue 2016: $30,687,762Expenses 2016: $22,164,921Net Income 2016: $8,522,8412016Revenue 2017: $31,208,439Expenses 2017: $23,923,621Net Income 2017: $7,284,8182017Revenue 2018: $33,011,017Expenses 2018: $24,739,510Net Income 2018: $8,271,5072018Revenue 2019: $28,794,057Expenses 2019: $26,267,862Net Income 2019: $2,526,1952019Revenue 2020: $30,124,599Expenses 2020: $25,922,165Net Income 2020: $4,202,4342020Revenue 2021: $39,791,134Expenses 2021: $29,952,439Net Income 2021: $9,838,6952021Revenue 2022: $28,808,206Expenses 2022: $30,182,340Net Income 2022: -$1,374,1342022Revenue 2023: $33,303,012Expenses 2023: $33,017,555Net Income 2023: $285,4572023Revenue 2023: $33,303,012Expenses 2023: $33,017,555Net Income 2023: $285,4572023

Highlighted filing

2023

Revenue$33,303,012
Expenses$33,017,555
Net Income$285,457
Open 2023 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2022 to Jun 30, 2023
Signed
May 15, 2024
Return Version
2022v5.0
Gross Receipts
$48,443,692
Mission and Program Overview

Mission

In a community where every student is known and needed, millbrook prepares its students for college and lives of meaning and consequence by instilling the values of respect, integrity, service, stewardship, and curiosity.

Millbrook school is a coeducational, college preparatory school which offers college preparatory education to its boarding and day students.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$74,598,647$81,546,570▲ $6,947,923
Investments Other Securities$50,397,072$48,259,236▼ $2,137,836
Investments in Publicly Traded Securities$11,672,259$18,420,052▲ $6,747,793
Savings and Temporary Cash Investments$8,843,390$6,106,858▼ $2,736,532
Cash and Non-Interest-Bearing Accounts$11,023,278$5,804,573▼ $5,218,705
Pledges and Grants Receivable$4,212,498$3,979,153▼ $233,345
Prepaid Expenses and Deferred Charges$1,025,151$1,090,797▲ $65,646
Inventories for Sale or Use$210,002$221,886▲ $11,884
Accounts Receivable$145,929$124,734▼ $21,195
Total Assets$162,624,887$166,052,069▲ $3,427,182
Other Assets Total$496,661$498,210▲ $1,549
Liabilities
Tax Exempt Bond Liabilities$24,546,239$24,288,014▼ $258,225
Deferred Revenue$8,964,121$7,400,631▼ $1,563,490
Accounts Payable and Accrued Expenses$3,149,349$2,728,885▼ $420,464
Other Liabilities$57,278$49,696▼ $7,582
Total Liabilities$36,716,987$34,467,226▼ $2,249,761
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$90,042,205$94,579,510▲ $4,537,305
Net Assets With Donor Restrictions$35,865,695$37,005,333▲ $1,139,638
Total Net Assets Fund Balance$125,907,900$131,584,843▲ $5,676,943
Total Liabilities and Net Assets / Fund Balance$162,624,887$166,052,069▲ $3,427,182

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$72,688,657$41,114,560$113,803,217
Equipment$2,198,564$3,739,425$5,937,989
Other Land Buildings$4,794,136-$4,794,136
Land$1,865,213-$1,865,213
Other Securities$2,209,508--

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2022$57,650,690$2,007,048▲ $6,202,233$595,788$63,458,566
2021$70,310,675$798,562▼ $11,397,992$481,135$57,650,690
2020$49,731,533$8,301,382▲ $14,036,451$474,496$70,310,675
2019$49,508,492$1,347,981▲ $481,604$447,910$49,731,533
2018$46,797,266$2,257,051▲ $1,882,716$390,797$49,508,492
Compensation and Service Providers
Top Officer Pay60th percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Jonathan DownsHead of SchoolFT$322,273$128,408$450,681
Drew CasertanoFormer Head of School-$309,000$309,000$309,000
Jeffrey SmithCFO/COOFT$201,634$78,153$279,787
Nancy StahlDirector of AdvancementFT$194,047$43,705$237,752
Hajnalka CoonControllerFT$108,475$101,468$209,943
Robert AnthonyAsst to the Head of School for External AffairsFT$158,789$42,808$201,597
Alan TousignantDirector of the Trevor ZooFT$115,137$65,846$180,983
Jarratt ClarkeAssistant Head of School for AcademicsFT$110,096$50,965$161,061

Board Members and Trustees

NameTitle
William MenardChairman
Paul SolomonVice Chairman
Sean McmanusOutgoing Trustee
Alison J MarsalTrustee
Caroline a WamslerTrustee
Charlotte TracyTrustee
Christopher HolbrookTrustee
Constantine DakoliasTrustee
Francisco L BorgesTrustee
Gilbert P Schafer IiiTrustee
Gordon PennoyerTrustee
J'NELLE N AGEETrustee
James VitielloTrustee
Kathleen DillTrustee
Kelly Macaluso ColesTrustee
Lisa SelzTrustee
Morgan ConradTrustee
Paul SimonsTrustee
Paul StaffordTrustee
Samantha BoardmanTrustee
Stephen Clement IiiTrustee
Steve RodgersTrustee
Theodore KaratzTrustee
Trevor ColhounTrustee
William SouderTrustee
Peter R ChapmanSecretary
Richard StuckeyTreasurer

Highest Paid Contractors

ContractorServicesLocationCompensation
Consigli Construction Co INCConstruction Services72 SUMNER STREET, Milford, MA 01757$2,622,300
Aramark Services CorporationFood ServicePO BOX 978839, Dallas, TX 75397$2,298,349
Lcs Companies INCHousekeeping Services36 COTTAGE ST, Poughkeepsie, NY 12601$661,076
Voith & Mac Tavish Architects LLPArchitectural Services2401 WALNUT ST 6TH FLOOR, Philadelphia, PA 19103$570,907
Slam Architects & Engineers P CArchitectural ServicesP O BOX 35, Brattleboro, VT 05302$255,457
Revenue and Support

Revenue Composition

Contributions and Grants
$7,918,809
Program Service Revenue
$24,446,984
Investment Income
$536,994
Other Revenue
$400,225
All Other Contributions
$7,837,149
Change in Net Assets
$285,457

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
Yes
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Securities Publicly Traded32$528,750Fair Market Value (FMV)
Other Non Cash Contri Table1$4,895Fair Market Value (FMV)
Total Noncash Contributions33$533,645-
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Other Expenses$14,466,352
Salaries, Compensation, and Employee Benefits$13,319,753
Grants and Similar Amounts Paid$5,211,013
Total Fundraising Expense$2,109,928
Professional Fundraising Fees$20,437

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$7,349,407$640,246$879,304$8,868,957
Grants to Domestic Individuals$5,181,013--$5,181,013
Occupancy$3,195,542$356,227$96,484$3,648,253
Depreciation Depletion$2,392,023$854,294$170,858$3,417,175
Other Employee Benefits$2,067,415$53,402$152,678$2,273,495
All Other Expenses$756,516$659,922$53,478$1,469,916
Interest$794,623--$794,623
Current Officers, Directors, Trustees, and Key Employees$46,172$472,786$230,861$749,819
Payroll Taxes$524,964$69,158$73,203$667,325
Pension Plan Contributions$504,409$3,364$81,775$589,548
Insurance$484,514$53,835-$538,349
Other Expenses$267,913$86,046$344,182$267,913
Fees for Service Investment Mgmnt Fees-$174,534-$174,534
Comp Disqual Persons$170,609--$170,609
Fees for Services Other$31,581$79,975$149$111,705
Fees for Services Accounting-$75,490-$75,490
Office Expenses$27,587$18,071$6,519$52,177
Grants to Domestic Orgs$30,000--$30,000
Fees for Services Professional Fundraising--$20,437$20,437
Fees for Services Legal-$12,870-$12,870
Total Functional Expenses$27,297,407$3,610,220$2,109,928$33,017,555
International Activity

Grant and Assistance Recipients

RecipientLocationCategoryPurposeAmount
Town of StanfordStanfordville, NYTown of StanfordDonation$10,000
Stanford Fire CompanyStanfordville, NY501(c)(3)Donation$7,500
Town of WashingtonMillbrook, NYTown of WashingtonDonation$7,500

International Summary

Offices
0
Employees
0
Spending
$1,622,020

International Compliance

Activity in boycott countries
No
Foreign corporation ownership
No
Foreign partnership interest
Yes
Interest in foreign trust
No
Passive foreign investment company interest
No
Transfers to foreign corporations
Yes

International Activities

RegionActivityServicesOfficesEmployeesSpending
Central America and the Caribbean - Antigua & Barbuda, Aruba, Bahamas,Investing-00$1,622,020
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
Yes

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$20,437
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Interested-Person Transactions

Interested PartyRelationshipDescriptionShared RevenueAmount
-Spouse of the Head of SchoolCompensation as the Senior Associate Director of College CounselingNo$91,081
-Spouse of the Cfo/cooCompensation as the Photography InstructorNo$79,528
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Student Deposits$49,696

Bond Issues

BondIssuerIssuedIssue PricePurpose
ADutchess County Local Development Corporation2021-08-31$25,005,587Construction of projects and refunding series 2013 bonds.

Bond Proceeds

BondTotal ProceedsSpentRetiredIssuance Costs
A$22,315,000$111,875$250,000$323,378

Bond Financing Compliance

No rebate due
No
Rebate not yet due
No
Form 8038-T filed
No
Gross proceeds invested
No
Gross proceeds invested in GIC
No
Exception to rebate
No
Corrective action procedures
No
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
Yes
Business relationship with organization members
No
Material changes to governing documents
Yes
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section A, Line 1A

“Between meetings of the board of trustees, the executive committee shall have, and may exercise, all powers of the board of trustees, except the powers of making removals from office and changing the by-laws of the corporation, or any action prohibited by applicable law. Minutes of each meeting are maintained, and any actions taken by the exectutive committee are reported by the chair of the board of trustees at the next meeting of the board.”

Form 990, Part VI, Section A, Line 4

“During 2022, the school amended its bylaws to increase the number of trustees from 25 to 31.”

Form 990, Part VI, Section B, Line 11B

“After review by the audit committee, the entire form 990, except for schedule b, is provided to the full board through the board portal for review prior to filing with the internal revenue service. Schedule b is not provided in order to protect the privacy of the school's donors.”

Form 990, Part VI, Section B, Line 12C

“Each year the school sends to each officer, trustee, and key employee a questionnaire on any conflicts of interest. All other employees are made aware of the policy, and encouraged to disclose any conflicts.”

Form 990, Part VI, Section B, Line 15

“Compensation for the head of school is approved by the board of trustees. It is generally based on a review of compensation packages offered by similar schools in the area. This process was last undertaken in 2021.”

Form 990, Part VI, Section C, Line 19

“The organization's governing documents, conflict of interest policy, and financial statements are available upon request.”

Filing and Contact Details

Filer

Filer Name
Millbrook School
EIN
14-1413770
Phone
8456778261
Address
131 MILLBROOK SCHOOL ROAD, MILLBROOK, NY 12545

Signing Officer

Name
Jeffrey Smith
Title
CFO/COO
Phone
8456778261
Signed
2024-05-15
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Jonathan Downs
Formed
1932
Legal Domicile
Ny
Voting Board Members
27
Independent Board Members
26
Employees
219
Volunteers
26

Preparer

Firm
Cliftonlarsonallen
Address
29 SOUTH MAIN STREET 4TH FLOOR, WEST HARTFORD, CT 06107
Preparer
John Toscano
Phone
8605614000
Supplemental Narrative

Additional Explanations

FORM 990, PART XII, LINE 2C:

“The organization has not changed its oversight process or selection process during the tax year.”

Financial Statement Notes

PART III, LINE 1A:

“The school has a collection of artwork, recorded at $264,308, which is on public display throughout its campus buildings. The school follows a policy of capitalizing the collection of artwork in its financial statements. Accordingly, collection items are recognized as assets, whether they are purchased or received as a contribution.”

PART III, LINE 4:

“The art collections generally presents paintings, pictures, and sculptures that have been received as donations. They are displayed at various locations throughout the campus.”

PART V, LINE 4:

“Income from the school's endowment is appropriated for student financial aid, teacher's salaries and benefits, and operating expenses of the school. Appropriations are made in accordance with donor restrictions, and the school's approved spending policy.”

PART X, LINE 2:

“The school has no unrecognized tax benefits at june 30, 2023 and 2022. The school's federal information returns prior to fiscal year 2020 are closed, and management continually evaluates expiring statutes of limitations, audits, proposed settlements, changes in tax law and new authoritative rulings. If the school had unrelated business income taxes, it would recognize interest and penalties associated with any tax matters as part of the income tax provision and include accrued interest and penalties with the related tax liability in the consolidated statements of financial position.”

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IRS990/Form990PartVIISectionAGrp/PersonNm25CHARLOTTE TRACY
IRS990/Form990PartVIISectionAGrp/PersonNm26JAMES VITIELLO
IRS990/Form990PartVIISectionAGrp/PersonNm27CAROLINE A WAMSLER
IRS990/Form990PartVIISectionAGrp/PersonNm28JEFFREY SMITH
IRS990/Form990PartVIISectionAGrp/PersonNm29ROBERT ANTHONY
IRS990/Form990PartVIISectionAGrp/PersonNm30JARRATT CLARKE
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IRS990/Form990PartVIISectionAGrp/TitleTxt0HEAD OF SCHOOL
IRS990/Form990PartVIISectionAGrp/TitleTxt1CHAIRMAN
IRS990/Form990PartVIISectionAGrp/TitleTxt2VICE CHAIRMAN
IRS990/Form990PartVIISectionAGrp/TitleTxt3SECRETARY
IRS990/Form990PartVIISectionAGrp/TitleTxt4TREASURER
IRS990/Form990PartVIISectionAGrp/TitleTxt5TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt6TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt7TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt8TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt9TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt10TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt11TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt12TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt13TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt14TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt15TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt16TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt17OUTGOING TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt18TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt19TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt20TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt21TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt22TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt23TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt24TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt25TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt26TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt27TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt28CFO/COO
IRS990/Form990PartVIISectionAGrp/TitleTxt29ASST TO THE HOS FOR EXTERNAL AFFAIRS
IRS990/Form990PartVIISectionAGrp/TitleTxt30ASSISTANT HOS FOR ACADEMICS
IRS990/Form990PartVIISectionAGrp/TitleTxt31CONTROLLER
IRS990/Form990PartVIISectionAGrp/TitleTxt32DIRECTOR OF ADVANCEMENT
IRS990/Form990PartVIISectionAGrp/TitleTxt33DIRECTOR OF THE TREVOR ZOO
IRS990/Form990PartVIISectionAGrp/TitleTxt34FORMER HEAD OF SCHOOL
IRS990/Form990ProvidedToGvrnBodyInd00
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IRS990/FormationYr01932
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Document Assets

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Filings

Displayed year

2023 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$166,052,069
Liabilities
$34,467,226
Net assets
$131,584,843
Revenue
$33,303,012
Expenses
$33,017,555
Net income
$285,457
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Facts available. Structured filing facts are available, but richer extracted sections are limited.
2023Detailed filing. Detailed filing data is available for this year.$166$34.5$132$33.3$33.0$0.29
2023Summary only. Only limited summary data is available for this year.$166$34.5$132$33.3$33.0$0.29
2022Summary only. Only limited summary data is available for this year.$163$36.7$126$28.8$30.2$1.37
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$164$25.1$139$39.8$30.0$9.84
2020Facts available. Structured filing facts are available, but richer extracted sections are limited.$139$23.7$115$30.1$25.9$4.20
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$137$26.6$110$28.8$26.3$2.53
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$134$27.2$107$33.0$24.7$8.27
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$125$27.2$98.2$31.2$23.9$7.28
2016Summary only. Only limited summary data is available for this year.$114$25.6$88.5$30.7$22.2$8.52
2015Detailed filing. Detailed filing data is available for this year.$107$23.9$83.3$24.8$21.1$3.75
2014Detailed filing. Detailed filing data is available for this year.$104$23.9$80.5$28.7$20.6$8.10
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$86.6$15.4$71.3$18.4
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$78.2$14.6$63.6$16.9
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$72.2$11.7$60.4$16.1