Civic Intelligence

Millbrook School

990 • Fiscal year 2019 • EIN 14-1413770

Jul 01, 2018 to Jun 30, 2019 • Filed on Jan 14, 2020

Organization ProfileWWW.MILLBROOK.ORG

View Organization Page

131 Millbrook School RoadMillbrook, NY 12545

(845) 677-8261

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

42nd percentile

0.19x

Higher debt load relative to assets than 42% of similar nonprofits.

2019 filings • NTEE B • $100M-$250M nonprofits • Source year 2019

Liabilities / Revenue

77th percentile

0.92x

Higher debt load relative to revenue than 77% of similar nonprofits.

2019 filings • NTEE B • $100M-$250M nonprofits • Source year 2019

Net Margin

62nd percentile

8.8%

Higher net margin than 62% of similar nonprofits.

2019 filings • NTEE B • $100M-$250M nonprofits • Source year 2019

Top Officer Pay

57th percentile

$469,832

Higher top officer pay than 57% of similar nonprofits.

Top officer pay equals 1.6% of source-year revenue.

2019 filings • NTEE B • $100M-$250M nonprofits • Source year 2019

Asset Growth

46th percentile

2.3%

Faster asset growth than 46% of similar nonprofits.

2019 filings • NTEE B • $100M-$250M nonprofits • Annualized from 2018 to 2019

Revenue Growth

11th percentile

-13%

Faster revenue growth than 11% of similar nonprofits.

2019 filings • NTEE B • $100M-$250M nonprofits • Annualized from 2018 to 2019

Balance Sheet
Liabilities / Assets42nd percentile

Assets

Up

$137,034,789

Up $3,017,223 (+2.3%) from 2018

Net Assets

Up

$110,460,030

Up $3,637,891 (+3.4%) from 2018

Liabilities

Down

$26,574,759

Down $620,668 (-2.3%) from 2018

Revenue And Expenses
Liabilities / Revenue77th percentileNet Margin62nd percentile

Revenue

Down

$28,794,057

Down $4,216,960 (-13%) from 2018

Expenses

Up

$26,267,862

Up $1,528,352 (+6.2%) from 2018

Net Income

Down

$2,526,195

Down $5,745,312 (-69%) from 2018

Historical Trend

Balance Sheet Trend

Asset Growth46th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$200M$150M$100M$50M$0Assets 2011: $72,167,369Liabilities 2011: $11,736,464Net Assets 2011: $60,430,9052011Assets 2012: $78,195,483Liabilities 2012: $14,588,470Net Assets 2012: $63,607,0132012Assets 2013: $86,643,663Liabilities 2013: $15,379,429Net Assets 2013: $71,264,2342013Assets 2014: $104,352,644Liabilities 2014: $23,862,105Net Assets 2014: $80,490,5392014Assets 2015: $107,243,975Liabilities 2015: $23,942,362Net Assets 2015: $83,301,6132015Assets 2016: $114,048,858Liabilities 2016: $25,560,577Net Assets 2016: $88,488,2812016Assets 2017: $125,367,436Liabilities 2017: $27,210,185Net Assets 2017: $98,157,2512017Assets 2018: $134,017,566Liabilities 2018: $27,195,427Net Assets 2018: $106,822,1392018Assets 2019: $137,034,789Liabilities 2019: $26,574,759Net Assets 2019: $110,460,0302019Assets 2020: $138,607,846Liabilities 2020: $23,655,562Net Assets 2020: $114,952,2842020Assets 2021: $164,075,015Liabilities 2021: $25,116,302Net Assets 2021: $138,958,7132021Assets 2022: $162,624,887Liabilities 2022: $36,716,987Net Assets 2022: $125,907,9002022Assets 2023: $166,052,069Liabilities 2023: $34,467,226Net Assets 2023: $131,584,8432023

Highlighted filing

2019

Assets$137,034,789
Liabilities$26,574,759
Net Assets$110,460,030
Open 2019 Filing

Operations Trend

Revenue Growth11th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$40M$20M$0-$20MExpenses 2011: $16,117,8662011Expenses 2012: $16,917,7372012Expenses 2013: $18,353,9422013Revenue 2014: $28,737,410Expenses 2014: $20,634,242Net Income 2014: $8,103,1682014Revenue 2015: $24,826,245Expenses 2015: $21,076,973Net Income 2015: $3,749,2722015Revenue 2016: $30,687,762Expenses 2016: $22,164,921Net Income 2016: $8,522,8412016Revenue 2017: $31,208,439Expenses 2017: $23,923,621Net Income 2017: $7,284,8182017Revenue 2018: $33,011,017Expenses 2018: $24,739,510Net Income 2018: $8,271,5072018Revenue 2019: $28,794,057Expenses 2019: $26,267,862Net Income 2019: $2,526,1952019Revenue 2020: $30,124,599Expenses 2020: $25,922,165Net Income 2020: $4,202,4342020Revenue 2021: $39,791,134Expenses 2021: $29,952,439Net Income 2021: $9,838,6952021Revenue 2022: $28,808,206Expenses 2022: $30,182,340Net Income 2022: -$1,374,1342022Revenue 2023: $33,303,012Expenses 2023: $33,017,555Net Income 2023: $285,4572023

Highlighted filing

2019

Revenue$28,794,057
Expenses$26,267,862
Net Income$2,526,195
Open 2019 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2018 to Jun 30, 2019
Signed
Jan 14, 2020
Return Version
2018v3.1
Gross Receipts
$60,957,918
Mission and Program Overview

Mission

In a community where every student is known and needed, millbrook prepares its students for college and lives of meaning and consequence by instilling the values of respect, integrity, service, stewardship, and curiosity.

Millbrook school is a coeducational, college preparatory school which offers college preparatory education to its boarding and day students.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$68,813,421$69,697,427▲ $884,006
Investments Other Securities$10,822,446$35,980,452▲ $25,158,006
Investments in Publicly Traded Securities$31,383,619$11,568,336▼ $19,815,283
Cash and Non-Interest-Bearing Accounts$12,011,662$11,221,252▼ $790,410
Pledges and Grants Receivable$9,634,366$6,952,232▼ $2,682,134
Savings and Temporary Cash Investments$165,691$475,515▲ $309,824
Prepaid Expenses and Deferred Charges$530,096$361,742▼ $168,354
Inventories for Sale or Use$168,636$166,589▼ $2,047
Accounts Receivable$18,787$126,670▲ $107,883
Total Assets$134,017,566$137,034,789▲ $3,017,223
Other Assets Total$468,842$484,574▲ $15,732
Liabilities
Tax Exempt Bond Liabilities$16,894,123$16,365,286▼ $528,837
Deferred Revenue$8,278,878$8,537,656▲ $258,778
Accounts Payable and Accrued Expenses$1,908,294$1,605,159▼ $303,135
Other Liabilities$114,132$66,658▼ $47,474
Total Liabilities$27,195,427$26,574,759▼ $620,668
Net Assets / Fund Balance
Unrestricted Net Assets$76,602,080$81,307,468▲ $4,705,388
Permanently Rstr Net Assets$21,039,403$21,646,409▲ $607,006
Temporarily Rstr Net Assets$9,180,656$7,506,153▼ $1,674,503
Total Net Assets Fund Balance$106,822,139$110,460,030▲ $3,637,891
Total Liabilities and Net Assets / Fund Balance$134,017,566$137,034,789▲ $3,017,223

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$65,966,582$33,309,094$99,275,676
Equipment$1,609,880$4,095,594$5,705,474
Land$1,865,213-$1,865,213
Other Land Buildings$255,752$771,283$1,027,035
Other Securities$2,477,203--

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2018$46,797,266$2,257,051▲ $1,882,716$390,797$49,508,492
2017$39,665,388$6,628,813▲ $2,199,827$715,368$46,797,266
2016$33,581,154$3,806,215▲ $3,539,251$1,261,232$39,665,388
2015$32,479,197$3,329,390▼ $979,351$1,248,082$33,581,154
2014$32,523,146$1,462,265▼ $330,068$1,176,146$32,479,197
Compensation and Service Providers
Top Officer Pay57th percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Drew J CasertanoHeadmasterFT$351,486$118,346$469,832
Jonathan DownsAss. Hm, Inst. AdvancementFT$164,768$75,805$240,573
Robert AnthonyAssistant to the Hm for EaFT$178,288$52,796$231,084
Nancy StahlDirector of DevelopmentFT$179,113$42,609$221,722
Katherine HavardDean of FacultyFT$107,292$36,680$143,972
Jeffery SmithCOOFT$105,751$25,395$131,146
Robert ConnollyFormer CFOFT$102,413$25,577$127,990
Cynthia McwilliamsDirector of Annual FundFT$103,182$15,706$118,888

Board Members and Trustees

NameTitle
William MenardChairman
Paul SolomonVice Chairman
Robert S KoenigsbergerOutgoing Trustee
Caroline a WamslerTrustee
Charlotte TracyTrustee
Christopher HolbrookTrustee
Francisco L BorgesTrustee
Gilbert P Schafer IiiTrustee
Gordon S PennoyerTrustee
Jing WangTrustee
Kathleen DillTrustee
Kelly Macaluso ColesTrustee
Lisa SelzTrustee
Morgan ConradTrustee
Nicole Sheetz FrithTrustee
Paul SimonsTrustee
Paul StaffordTrustee
Sean McmanusTrustee
Stephen Clement IiiTrustee
Theodore KaratzTrustee
Trevor ColhounTrustee
Peter R ChapmanSecretary
Richard StuckeyTreasurer

Highest Paid Contractors

ContractorServicesLocationCompensation
Consigli Construction LLCConstruction Services199 WEST ROAD SUITE 100, Pleasant Valley, NY 12569$2,239,869
Aramark Services CorporationFood Service ProviderARAMARK CHICAGO LOCKBOX, Chicago, IL 60673$1,757,552
Voith And Mactavish Architects LLPArchitectural Services2401 WALNUT STREET 6TH FLOOR, Philadelphia, PA 19103$623,759
Clark CompaniesConstruction ServicesBURTON F CLARK INC, Delhi, NY 13753$382,797
Bsb Construction INCConstruction Services1613 ROUTE 9W, Milton, NY 12547$181,888
Revenue and Support

Revenue Composition

Contributions and Grants
$6,629,269
Program Service Revenue
$21,206,687
Investment Income
$901,446
Other Revenue
$56,655
All Other Contributions
$6,582,338
Change in Net Assets
$2,526,195

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
Yes
Third parties used for noncash contributions
Yes

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Securities Publicly Traded30$595,707Fair Market Value (FMV)
Other Non Cash Contri Table1$29,080Fair Market Value (FMV)
Other Non Cash Contri Table2$17,561Fair Market Value (FMV)
Works of Art1$10,000Fair Market Value (FMV)
Total Noncash Contributions34$652,348-

Audited Revenue Reconciliation

Revenue per Audited Statements
$24,752,096
Revenue Not Reported on Financial Statements
$4,041,961
Revenue Not Reported on Form 990
$1,492,387
Other Revenue Adjustments
$3,919,148
Total Revenue per Audited Statements
$26,244,483
Total Revenue per Form 990
$28,794,057
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$11,689,646
Other Expenses$10,594,975
Grants and Similar Amounts Paid$3,933,148
Total Fundraising Expense$1,784,544
Professional Fundraising Fees$50,093

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$6,765,273$441,047$674,721$7,881,041
Grants to Domestic Individuals$3,919,148--$3,919,148
Depreciation Depletion$2,050,077$732,171$146,434$2,928,682
Other Employee Benefits$1,644,820$134,621$150,769$1,930,210
All Other Expenses$777,788$563,801$50,784$1,392,373
Current Officers, Directors, Trustees, and Key Employees$44,379$364,478$221,894$630,751
Occupancy$490,936$118,200$13,134$622,270
Payroll Taxes$478,574$53,175$59,851$591,600
Interest$454,161$113,540-$567,701
Pension Plan Contributions$453,444$25,630$59,702$538,776
Insurance$382,138$42,460-$424,598
Other Expenses$0$74,415$297,660$372,075
Office Expenses$49,554$134,844$19,396$203,794
Fees for Service Investment Mgmnt Fees-$159,649-$159,649
Comp Disqual Persons$117,268--$117,268
Travel$70,046--$70,046
Fees for Services Accounting-$62,685-$62,685
Fees for Services Professional Fundraising--$50,093$50,093
Grants to Domestic Orgs$14,000--$14,000
Fees for Services Other$6,434$6,433$778$13,645
Total Functional Expenses$21,364,401$3,118,917$1,784,544$26,267,862

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Form 990$26,267,862
Total Expenses per Audited Statements$22,606,592
Expenses per Audited Statements$22,225,901
Expenses Not Reported on Financial Statements$4,041,961
Other Expense Adjustments$3,919,148
Expenses Not Reported on Form 990$380,691
International Activity

Grant and Assistance Recipients

RecipientLocationCategoryPurposeAmount
Town of Stanford--Donation$7,000
Town of Washington--Donation$7,000

International Summary

Offices
0
Employees
0
Spending
$2,477,203

International Compliance

Activity in boycott countries
No
Foreign corporation ownership
No
Foreign partnership interest
No
Interest in foreign trust
No
Passive foreign investment company interest
No
Transfers to foreign corporations
No

International Activities

RegionActivityServicesOfficesEmployeesSpending
Central America and the Caribbean - Antigua & Barbuda, Aruba, Bahamas,Investing-00$2,477,203
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
Yes

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$50,093
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Interested-Person Transactions

Interested PartyRelationshipDescriptionShared RevenueAmount
Sarah MacwrightSpouse of the COOArt Department ChairNo$78,080
Linda CasertanoSpouse of the HeadmasterAssociate Director of Admissions and Is the Director of Financial Aid.No$39,188
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Capital Lease Payable$40,744
Student Deposits$25,914

Bond Issues

BondIssuerIssuedIssue PricePurpose
ADutchess County Local Development Corporation Series 2013a2013-08-29$12,640,497Construction of new girls dormitory, facilities building, dining hall.
BDutchess County Local Development Corporation Series 2013b2013-08-29$10,359,503Construction of projects and refunding series 2008 bonds and loc.

Bond Proceeds

BondTotal ProceedsSpentRetiredIssuance Costs
B$10,359,503-$1,035,503-
A$7,983,382$7,983,382$601,000$348,297

Bond Financing Compliance

No rebate due
No
Rebate not yet due
No
Form 8038-T filed
No
Gross proceeds invested
No
Gross proceeds invested in GIC
No
Exception to rebate
No
Corrective action procedures
Yes
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with family members
Yes
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
Yes
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section A, Line 8B

“The board has created various committees to perform certain functions on behalf of the board. However, the committees' actions are reviewed and ratified by the board of trustees.”

Form 990, Part VI, Section B, Line 11B

“After review by the audit committee, form 990 is provided to the full board through the board portal for review prior to filing with the internal revenue service.”

Form 990, Part VI, Section B, Line 12C

“Each year the school sends to each officer, trustee, and key employee a questionnaire on any conflicts of interest. All other employees are made aware of the policy, and encouraged to disclose any conflicts.”

Form 990, Part VI, Section B, Line 15

“Compensation for the headmaster is approved by the board of trustees. It is generally based on a review of compensation packages offered by similar schools in the area.”

Form 990, Part VI, Section C, Line 19

“The organization's governing documents, conflict of interest policy, and financial statements are available upon request.”

Filing and Contact Details

Filer

Filer Name
Millbrook School
EIN
14-1413770
Phone
8456778261
Address
131 MILLBROOK SCHOOL ROAD, MILLBROOK, NY 12545

Signing Officer

Name
Jeffrey Smith
Title
COO
Phone
8456778261
Signed
2020-01-14
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Drew Casertano
Formed
1932
Legal Domicile
Ny
Voting Board Members
23
Independent Board Members
22
Employees
201
Volunteers
0

Preparer

Firm
Cohnreznick Llp
Address
350 CHURCH STREET 12TH FLOOR, HARTFORD, CT 06103
Preparer
Lori Rothe Yokobosky CPA
Phone
9592007000
Supplemental Narrative

Additional Explanations

FORM 990, PART XI, LINE 9:

“Change in cash surrender value of life insurance 0. Change in value of charitable trust 5,732.”

FORM 990, PART XII, LINE 2C:

“There have been no changes made to the organization's oversight or selection processes during the tax year.”

Financial Statement Notes

PART III, LINE 1A:

“The school has a collection of artwork, recorded at $264,308, which is on public display throughout its campus buildings. The school follows a policy of capitalizing the collection of artwork in its financial statements. Accordingly, collection items are recognized as assets, whether they are purchased or received as a contribution.”

PART III, LINE 4:

“The art collections generally represents paintings, pictures, and sculptures that have been received as donations. They are displayed at various locations throughout the campus.”

PART V, LINE 4:

“Income from the school's endowment is appropriated for student financial aid, teacher's salaries and benefits, and operating expenses of the school. Appropriations are made in accordance with donor restrictions, and the school's approved spending policy.”

PART X, LINE 2:

“The school has no unrecognized tax benefits at june 30, 2019 and 2018. The school's federal information returns prior to fiscal year 2016 are closed and management continually evaluates expiring statutes of limitations, audits, proposed settlements, changes in tax law and new authoritative rulings. If the school had unrelated business income taxes, it would recognize interest and penalties associated with any tax matters as part of the income tax provision and include accrued interest and penalties with the related tax liability in the statement of financial position.”

PART XI, LINE 2D - OTHER ADJUSTMENTS:

“Cost of goods sold 320,691. Change in cash surrender value of life insurance 5,732.”

PART XI, LINE 4B - OTHER ADJUSTMENTS:

“FINANCIAL AID 3,919,148.”

PART XII, LINE 2D - OTHER ADJUSTMENTS:

“Cost of goods sold 320,691.”

PART XII, LINE 4B - OTHER ADJUSTMENTS:

“FINANCIAL AID 3,919,148.”

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This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/Form990PartVIISectionAGrp/TitleTxt4TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt5TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt6TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt7TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt8TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt9TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt10TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt11OUTGOING TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt12CHAIRMAN
IRS990/Form990PartVIISectionAGrp/TitleTxt13TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt14TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt15TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt16TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt17TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt18VICE CHAIRMAN
IRS990/Form990PartVIISectionAGrp/TitleTxt19TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt20TREASURER
IRS990/Form990PartVIISectionAGrp/TitleTxt21TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt22TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt23TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt24COO
IRS990/Form990PartVIISectionAGrp/TitleTxt25ASSISTANT TO THE HM FOR EA
IRS990/Form990PartVIISectionAGrp/TitleTxt26DIRECTOR OF DEVELOPMENT
IRS990/Form990PartVIISectionAGrp/TitleTxt27DEAN OF FACULTY
IRS990/Form990PartVIISectionAGrp/TitleTxt28ASS. HM, INST. ADVANCEMENT
IRS990/Form990PartVIISectionAGrp/TitleTxt29DIRECTOR OF ANNUAL FUND
IRS990/Form990PartVIISectionAGrp/TitleTxt30FORMER CFO
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IRS990/InvestmentsPubTradedSecGrp/EOYAmt011568336

Document Assets

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Filings

Displayed year

2019 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$137,034,789
Liabilities
$26,574,759
Net assets
$110,460,030
Revenue
$28,794,057
Expenses
$26,267,862
Net income
$2,526,195
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Facts available. Structured filing facts are available, but richer extracted sections are limited.
2023Summary only. Only limited summary data is available for this year.$166$34.5$132$33.3$33.0$0.29
2022Summary only. Only limited summary data is available for this year.$163$36.7$126$28.8$30.2$1.37
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$164$25.1$139$39.8$30.0$9.84
2020Facts available. Structured filing facts are available, but richer extracted sections are limited.$139$23.7$115$30.1$25.9$4.20
2019Detailed filing. Detailed filing data is available for this year.$137$26.6$110$28.8$26.3$2.53
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$134$27.2$107$33.0$24.7$8.27
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$125$27.2$98.2$31.2$23.9$7.28
2016Summary only. Only limited summary data is available for this year.$114$25.6$88.5$30.7$22.2$8.52
2015Detailed filing. Detailed filing data is available for this year.$107$23.9$83.3$24.8$21.1$3.75
2014Detailed filing. Detailed filing data is available for this year.$104$23.9$80.5$28.7$20.6$8.10
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$86.6$15.4$71.3$18.4
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$78.2$14.6$63.6$16.9
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$72.2$11.7$60.4$16.1