Civic Intelligence

Millbrook School

990 • Fiscal year 2018 • EIN 14-1413770

Jul 01, 2017 to Jun 30, 2018 • Filed on Feb 06, 2019

Organization ProfileWWW.MILLBROOK.ORG

View Organization Page

131 Millbrook School RoadMillbrook, NY 12545

(845) 677-8261

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

40th percentile

0.20x

Higher debt load relative to assets than 40% of similar nonprofits.

2018 filings • NTEE B • $100M-$250M nonprofits • Source year 2018

Liabilities / Revenue

69th percentile

0.82x

Higher debt load relative to revenue than 69% of similar nonprofits.

2018 filings • NTEE B • $100M-$250M nonprofits • Source year 2018

Net Margin

81st percentile

25%

Higher net margin than 81% of similar nonprofits.

2018 filings • NTEE B • $100M-$250M nonprofits • Source year 2018

Top Officer Pay

69th percentile

$529,637

Higher top officer pay than 69% of similar nonprofits.

Top officer pay equals 1.6% of source-year revenue.

2018 filings • NTEE B • $100M-$250M nonprofits • Source year 2018

Asset Growth

68th percentile

6.9%

Faster asset growth than 68% of similar nonprofits.

2018 filings • NTEE B • $100M-$250M nonprofits • Annualized from 2017 to 2018

Revenue Growth

63rd percentile

5.8%

Faster revenue growth than 63% of similar nonprofits.

2018 filings • NTEE B • $100M-$250M nonprofits • Annualized from 2017 to 2018

Balance Sheet
Liabilities / Assets40th percentile

Assets

Up

$134,017,566

Up $8,650,130 (+6.9%) from 2017

Net Assets

Up

$106,822,139

Up $8,664,888 (+8.8%) from 2017

Liabilities

Down

$27,195,427

Down $14,758 (-0.1%) from 2017

Revenue And Expenses
Liabilities / Revenue69th percentileNet Margin81st percentile

Revenue

Up

$33,011,017

Up $1,802,578 (+5.8%) from 2017

Expenses

Up

$24,739,510

Up $815,889 (+3.4%) from 2017

Net Income

Up

$8,271,507

Up $986,689 (+14%) from 2017

Historical Trend

Balance Sheet Trend

Asset Growth68th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$200M$150M$100M$50M$0Assets 2011: $72,167,369Liabilities 2011: $11,736,464Net Assets 2011: $60,430,9052011Assets 2012: $78,195,483Liabilities 2012: $14,588,470Net Assets 2012: $63,607,0132012Assets 2013: $86,643,663Liabilities 2013: $15,379,429Net Assets 2013: $71,264,2342013Assets 2014: $104,352,644Liabilities 2014: $23,862,105Net Assets 2014: $80,490,5392014Assets 2015: $107,243,975Liabilities 2015: $23,942,362Net Assets 2015: $83,301,6132015Assets 2016: $114,048,858Liabilities 2016: $25,560,577Net Assets 2016: $88,488,2812016Assets 2017: $125,367,436Liabilities 2017: $27,210,185Net Assets 2017: $98,157,2512017Assets 2018: $134,017,566Liabilities 2018: $27,195,427Net Assets 2018: $106,822,1392018Assets 2019: $137,034,789Liabilities 2019: $26,574,759Net Assets 2019: $110,460,0302019Assets 2020: $138,607,846Liabilities 2020: $23,655,562Net Assets 2020: $114,952,2842020Assets 2021: $164,075,015Liabilities 2021: $25,116,302Net Assets 2021: $138,958,7132021Assets 2022: $162,624,887Liabilities 2022: $36,716,987Net Assets 2022: $125,907,9002022Assets 2023: $166,052,069Liabilities 2023: $34,467,226Net Assets 2023: $131,584,8432023

Highlighted filing

2018

Assets$134,017,566
Liabilities$27,195,427
Net Assets$106,822,139
Open 2018 Filing

Operations Trend

Revenue Growth63rd percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$40M$20M$0-$20MExpenses 2011: $16,117,8662011Expenses 2012: $16,917,7372012Expenses 2013: $18,353,9422013Revenue 2014: $28,737,410Expenses 2014: $20,634,242Net Income 2014: $8,103,1682014Revenue 2015: $24,826,245Expenses 2015: $21,076,973Net Income 2015: $3,749,2722015Revenue 2016: $30,687,762Expenses 2016: $22,164,921Net Income 2016: $8,522,8412016Revenue 2017: $31,208,439Expenses 2017: $23,923,621Net Income 2017: $7,284,8182017Revenue 2018: $33,011,017Expenses 2018: $24,739,510Net Income 2018: $8,271,5072018Revenue 2019: $28,794,057Expenses 2019: $26,267,862Net Income 2019: $2,526,1952019Revenue 2020: $30,124,599Expenses 2020: $25,922,165Net Income 2020: $4,202,4342020Revenue 2021: $39,791,134Expenses 2021: $29,952,439Net Income 2021: $9,838,6952021Revenue 2022: $28,808,206Expenses 2022: $30,182,340Net Income 2022: -$1,374,1342022Revenue 2023: $33,303,012Expenses 2023: $33,017,555Net Income 2023: $285,4572023

Highlighted filing

2018

Revenue$33,011,017
Expenses$24,739,510
Net Income$8,271,507
Open 2018 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2017 to Jun 30, 2018
Signed
Feb 6, 2019
Return Version
2017v2.3
Gross Receipts
$35,560,743
Mission and Program Overview

Mission

In a community where every student is known and needed, millbrook prepares its students for college and lives of meaning and consequence by instilling the values of respect, integrity, service, stewardship, and curiosity.

Millbrook school is a coeducational, college preparatory school which offers college preparatory education to its boarding and day students.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$68,334,273$68,813,421▲ $479,148
Investments in Publicly Traded Securities$27,895,612$31,383,619▲ $3,488,007
Cash and Non-Interest-Bearing Accounts$8,785,042$12,011,662▲ $3,226,620
Investments Other Securities$10,965,275$10,822,446▼ $142,829
Pledges and Grants Receivable$8,024,444$9,634,366▲ $1,609,922
Prepaid Expenses and Deferred Charges$339,001$530,096▲ $191,095
Inventories for Sale or Use$138,857$168,636▲ $29,779
Savings and Temporary Cash Investments$310,142$165,691▼ $144,451
Accounts Receivable$46,610$18,787▼ $27,823
Total Assets$125,367,436$134,017,566▲ $8,650,130
Other Assets Total$528,180$468,842▼ $59,338
Liabilities
Tax Exempt Bond Liabilities$17,406,960$16,894,123▼ $512,837
Deferred Revenue$7,609,397$8,278,878▲ $669,481
Accounts Payable and Accrued Expenses$2,131,714$1,908,294▼ $223,420
Other Liabilities$62,114$114,132▲ $52,018
Total Liabilities$27,210,185$27,195,427▼ $14,758
Net Assets / Fund Balance
Unrestricted Net Assets$71,240,880$76,602,080▲ $5,361,200
Permanently Rstr Net Assets$17,892,185$21,039,403▲ $3,147,218
Temporarily Rstr Net Assets$9,024,186$9,180,656▲ $156,470
Total Net Assets Fund Balance$98,157,251$106,822,139▲ $8,664,888
Total Liabilities and Net Assets / Fund Balance$125,367,436$134,017,566▲ $8,650,130

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$62,719,597$33,023,420$95,743,017
Equipment$3,892,213$1,254,879$5,147,092
Other Land Buildings$1,002,094$985,478$1,987,572
Land$1,199,517-$1,199,517
Other Securities$2,558,668--

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2017$39,665,388$6,628,813▲ $2,199,827$715,368$46,797,266
2016$33,581,154$3,806,215▲ $3,539,251$1,261,232$39,665,388
2015$32,479,197$3,329,390▼ $979,351$1,248,082$33,581,154
2014$32,523,146$1,462,265▼ $330,068$1,176,146$32,479,197
2013$26,997,739$2,940,550▲ $3,609,988$1,025,131$32,523,146
Compensation and Service Providers
Top Officer Pay69th percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Drew J CasertanoHeadmasterFT$335,023$194,614$529,637
Robert ConnollyCFOFT$185,559$51,259$236,818
Jonathan DownsAss. Hm, Inst. AdvancementFT$159,123$70,318$229,441
Robert AnthonyAssistant to the Hm for EaFT$178,491$50,189$228,680
Nancy StahlDirector of DevelopmentFT$173,250$34,596$207,846
Katherine HavardDean of FacultyFT$103,596$61,209$164,805
Larry AtlasDirector of Health ServiceFT$100,407$7,266$107,673

Board Members and Trustees

NameTitle
William MenardChairman
Paul SolomonVice Chairman
Caroline a WamslerTrustee
Charlotte TracyTrustee
Christopher HolbrookTrustee
Francisco L BorgesTrustee
Gilbert P Schafer IiiTrustee
Gordon S PennoyerTrustee
Kathleen DillTrustee
Kelly Macaluso ColesTrustee
Lisa SelzTrustee
Morgan ConradTrustee
Nicole Sheetz FrithTrustee
Paul SimonsTrustee
Paul StaffordTrustee
Robert S KoenigsbergerTrustee
Sean McmanusTrustee
Stephen Clement IiiTrustee
Theodore KaratzTrustee
Trevor ColhounTrustee
Peter R ChapmanSecretary
Richard StuckeyTreasurer

Highest Paid Contractors

ContractorServicesLocationCompensation
Aramark Services CorporationFood Service ProviderARAMARK CHICAGO LOCKBOX, Chicago, IL 60673$1,626,543
Consigli Construction LLCConstruction Services199 WEST ROAD SUITE 100, Pleasant Valley, NY 12569$1,092,924
Leavitt Road Development LLCConstruction Services199 WEST ROAD SUITE 100, Pleasant Valley, NY 12569$929,392
Corewood Ventures INCConstruction Services240 VAN WAGNER RD, Poughkeepsie, NY 12603$424,976
Voith And Mactavish Architects LLPArchitectural Services2401 WALNUT STREET 6TH FLOOR, Philadelphia, PA 19103$289,560
Revenue and Support

Revenue Composition

Contributions and Grants
$10,856,370
Program Service Revenue
$20,135,505
Investment Income
$1,976,792
Other Revenue
$42,350
All Other Contributions
$10,809,439
Change in Net Assets
$8,271,507

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
Yes
Third parties used for noncash contributions
Yes

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Securities Publicly Traded46$649,623Fair Market Value (FMV)
Other Non Cash Contri Table19$21,750Fair Market Value (FMV)
Other Non Cash Contri Table1$4,000Fair Market Value (FMV)
Other Non Cash Contri Table1$3,115Fair Market Value (FMV)
Other Non Cash Contri Table2$2,927Fair Market Value (FMV)
Total Noncash Contributions69$681,415-

Audited Revenue Reconciliation

Revenue per Audited Statements
$29,362,696
Revenue Not Reported on Financial Statements
$3,648,321
Revenue Not Reported on Form 990
$748,655
Other Revenue Adjustments
$3,648,321
Total Revenue per Audited Statements
$30,111,351
Total Revenue per Form 990
$33,011,017
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$11,041,315
Other Expenses$9,935,015
Grants and Similar Amounts Paid$3,662,479
Total Fundraising Expense$1,806,651
Professional Fundraising Fees$100,701

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$6,520,197$367,275$625,536$7,513,008
Grants to Domestic Individuals$3,648,479--$3,648,479
Depreciation Depletion$1,967,399$702,643$140,528$2,810,570
Other Employee Benefits$1,400,403$146,759$141,740$1,688,902
All Other Expenses$768,443$600,198$43,955$1,412,596
Current Officers, Directors, Trustees, and Key Employees-$430,585$209,174$639,759
Interest$468,403$117,101-$585,504
Payroll Taxes$465,166$25,916$86,723$577,805
Occupancy$422,623$104,643$11,627$538,893
Pension Plan Contributions$403,866$14,615$56,392$474,873
Insurance$366,975$40,775-$407,750
Other Expenses$937,651$68,274$273,098$341,372
Office Expenses$42,207$115,936$18,389$176,532
Comp Disqual Persons$78,636-$68,332$146,968
Fees for Services Professional Fundraising--$100,701$100,701
Travel$78,124--$78,124
Fees for Services Accounting-$60,170-$60,170
Fees for Service Investment Mgmnt Fees-$41,872-$41,872
Fees for Services Legal-$15,815-$15,815
Grants to Domestic Orgs$14,000--$14,000
Fees for Services Other$3,930$3,929-$7,859
Total Functional Expenses$20,005,288$2,927,571$1,806,651$24,739,510

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Form 990$24,739,510
Total Expenses per Audited Statements$21,446,463
Expenses per Audited Statements$21,091,031
Expenses Not Reported on Financial Statements$3,648,479
Other Expense Adjustments$3,648,479
Expenses Not Reported on Form 990$355,432
International Activity

Grant and Assistance Recipients

RecipientLocationCategoryPurposeAmount
Town of Stanford--Donation$7,000
Town of Washington--Donation$7,000

International Summary

Offices
0
Employees
0
Spending
$2,559,000

International Compliance

Activity in boycott countries
No
Foreign corporation ownership
No
Foreign partnership interest
Yes
Interest in foreign trust
No
Passive foreign investment company interest
No
Transfers to foreign corporations
Yes

International Activities

RegionActivityServicesOfficesEmployeesSpending
Central America and the CaribbeanInvesting-00$2,559,000
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
Yes

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$100,701
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Interested-Person Transactions

Interested PartyRelationshipDescriptionShared RevenueAmount
Linda CasertanoSpouse of the HeadmasterAssociate Director of Admissions and Is the Director of Financial Aid.No$78,636
Virginia ConnollySpouse of the CFOHUMAN RESOURCES; ASSISTANCE TO DEVELOPMENT OFFICENo$68,332
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Capital Lease Payable$81,488
Student Deposits$32,644

Bond Issues

BondIssuerIssuedIssue PricePurpose
ADutchess County Local Development Corporation Series 2013a2013-08-29$12,640,497Construction of new girls dormitory, facilities building, dining hall.
BDutchess County Local Development Corporation Series 2013b2013-08-29$10,359,503Construction of projects and refunding series 2008 bonds and loc.

Bond Proceeds

BondTotal ProceedsSpentRetiredIssuance Costs
B$10,359,503-$797,503-
A$7,983,382$7,983,382$296,000$348,297

Bond Financing Compliance

No rebate due
No
Rebate not yet due
No
Form 8038-T filed
No
Gross proceeds invested
No
Gross proceeds invested in GIC
No
Exception to rebate
No
Corrective action procedures
Yes
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with family members
Yes
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
Yes
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section A, Line 8B

“The board has created various committees to perform certain functions on behalf of the board. However, the committees' actions are reviewed and ratified by the board of trustees.”

Form 990, Part VI, Section B, Line 11B

“Members of the audit committee and the headmaster review form 990 and approve it for filing. The form 990, except for schedule b, is then provided to the full board prior to filing with the internal revenue service.”

Form 990, Part VI, Section B, Line 12C

“Each year the school sends to each officer, trustee, and key employee a questionnaire on any conflicts of interest. All other employees are made aware of the policy, and encouraged to disclose any conflicts.”

Form 990, Part VI, Section B, Line 15

“Compensation for the headmaster is approved by the board of trustees. It is generally based on a review of compensation packages offered by similar schools in the area.”

Form 990, Part VI, Section C, Line 19

“The organization's governing documents, conflict of interest policy, and financial statements are available upon request.”

Filing and Contact Details

Filer

Filer Name
Millbrook School
EIN
14-1413770
Phone
8456778261
Address
131 MILLBROOK SCHOOL ROAD, MILLBROOK, NY 12545

Signing Officer

Name
Jeffrey Smith
Title
COO
Phone
8456778261
Signed
2019-02-06
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Drew Casertano
Formed
1932
Legal Domicile
Ny
Voting Board Members
23
Independent Board Members
22
Employees
206
Volunteers
0

Preparer

Firm
Cohnreznick Llp
Address
350 CHURCH STREET 12TH FLOOR, HARTFORD, CT 06103
Preparer
John Toscano
Phone
9592007000
Supplemental Narrative

Additional Explanations

FORM 990, PART XI, LINE 9:

“Change in cash surrender value of life insurance 6,214. Change in value of charitable trust 158.”

FORM 990, PART XII, LINE 2C:

“There have been no changes made to the organization's oversight or selection processes during the tax year.”

Financial Statement Notes

PART III, LINE 1A:

“The school has a collection of artwork, recorded at $254,308, which is on public display throughout its campus buildings. The school follows a policy of capitalizing the collection of artwork in its financial statements. Accordingly, collection items are recognized as assets, whether they are purchased or received as a contribution.”

PART III, LINE 4:

“The art collections generally represents paintings, pictures, and sculptures that have been received as donations. They are displayed at various locations throughout the campus.”

PART V, LINE 4:

“Income from the school's endowment is appropriated for student financial aid, teacher's salaries and benefits, and operating expenses of the school. Appropriations are made in accordance with donor restrictions, and the school's approved spending policy.”

PART X, LINE 2:

“The school has no unrecognized tax benefits at june 30, 2018 and 2017. The school's federal information returns prior to fiscal year 2015 are closed and management continually evaluates expiring statutes of limitations, audits, proposed settlements, changes in tax law and new authoritative rulings. If the school had unrelated business income taxes, it would recognize interest and penalties associated with any tax matters as part of the income tax provision and include accrued interest and penalties with the related tax liability in the statement of financial position.”

PART XI, LINE 2D - OTHER ADJUSTMENTS:

“Cost of goods sold 302,632. Change in cash surrender value of life insurance 6,214.”

PART XI, LINE 4B - OTHER ADJUSTMENTS:

“Financial aid 3,648,479. Change in value of charitable remainder trust -158.”

PART XII, LINE 2D - OTHER ADJUSTMENTS:

“Cost of goods sold 302,632.”

PART XII, LINE 4B - OTHER ADJUSTMENTS:

“FINANCIAL AID 3,648,479.”

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This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/Form990PartVIISectionAGrp/TitleTxt13TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt14TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt15TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt16TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt17TRUSTEE
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IRS990/Form990PartVIISectionAGrp/TitleTxt19TRUSTEE
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IRS990/Form990PartVIISectionAGrp/TitleTxt21TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt22TRUSTEE
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IRS990/Form990PartVIISectionAGrp/TitleTxt25DIRECTOR OF DEVELOPMENT
IRS990/Form990PartVIISectionAGrp/TitleTxt26DIRECTOR OF HEALTH SERVICE
IRS990/Form990PartVIISectionAGrp/TitleTxt27DEAN OF FACULTY
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Document Assets

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Filings

Displayed year

2018 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$134,017,566
Liabilities
$27,195,427
Net assets
$106,822,139
Revenue
$33,011,017
Expenses
$24,739,510
Net income
$8,271,507
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Facts available. Structured filing facts are available, but richer extracted sections are limited.
2023Summary only. Only limited summary data is available for this year.$166$34.5$132$33.3$33.0$0.29
2022Summary only. Only limited summary data is available for this year.$163$36.7$126$28.8$30.2$1.37
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$164$25.1$139$39.8$30.0$9.84
2020Facts available. Structured filing facts are available, but richer extracted sections are limited.$139$23.7$115$30.1$25.9$4.20
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$137$26.6$110$28.8$26.3$2.53
2018Detailed filing. Detailed filing data is available for this year.$134$27.2$107$33.0$24.7$8.27
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$125$27.2$98.2$31.2$23.9$7.28
2016Summary only. Only limited summary data is available for this year.$114$25.6$88.5$30.7$22.2$8.52
2015Detailed filing. Detailed filing data is available for this year.$107$23.9$83.3$24.8$21.1$3.75
2014Detailed filing. Detailed filing data is available for this year.$104$23.9$80.5$28.7$20.6$8.10
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$86.6$15.4$71.3$18.4
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$78.2$14.6$63.6$16.9
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$72.2$11.7$60.4$16.1