Keene Valley Library Association

“Executive Committee: The organization has an executive committee composed of the following members of the organization's governing body, the Board of Trustees (the "Board") - the President, Vice President, Treasurer, Secretary and up to two members-at-large designated by the Board. The executive committee has all the authority of the Board between meetings of the Board, except that the committee may not (i) appoint members of, or fill vacancies in, the Board or any committee;(ii) adopt, amend, or repeal by-laws; or (iii) amend or repeal any resolution of the Board which is not so amendable or repealable. Actions taken by the executive committee are reported to the Board and, in practice, the Board, rather than the executive committee, decides all matters of policy and all issues of significant impact to the Library, including but not limited to the adoption of the organization's operating budget and approval of capital expenditures.”

“Process by which the governing body reviews Form 990 prior to filing: This Form 990 was prepared with input from, and review by, the organization's Treasurer, the Executive Committee of the Board of Trustees, and the Library Director (an employee of the organization.) The Library Director prepared the description of the exempt purpose achievements in Part III; the Treasurer assumed primary responsibility for preparing Parts IV through VII and reviewing the financial statements and summary prepared by the organization's accountant; and the Executive Committee and Library Director engaged in a due diligence review of the draft answers prepared by the Treasurer. Although the Board of Trustees delegated such due diligence review to the five-member Executive Committee, each member of the Board of Trustees was provided with a copy of the Form 990 prior to its filing.”

“Each individual covered by the conflict of interest policy is required to complete a conflict of interest questionnaire and disclosure form which is reviewed by the organization's Executive Committee. No conflicts of interest were disclosed during the tax year.”

“The compensation of the Library Director was determined by the Board of Trustees based on comparability data compiled by the Executive Committee and set forth in a written report from the Executive Committee to the Board.”

“Method by which governing documents, conflict of interest policy, and financial statements are made available to the public: The organization makes its governing documents, conflict of interest policy and financial statements available to the public to the extent required by applicable law. In addition, the organization's charter is available for inspection in the Keene Valley Library Archives and is contained in the records of the organization's chartering agency, the Board of Regents of The University of the State of New York, State Education Department, Albany, New York. Except as may otherwise be required by applicable law, financial statements are made available to the public only in the form set forth in Forms 990.”