Harlem Rbi Incorporated

“Minutes are kept for executive committee meetings. Other committees report to the board and minutes are kept for all board meetings.”

“The form 990 is reviewed by management and sent to the audit committee for comment and approval. The audit committee and management can raise any issues identified with the tax preparer. Upon final approval by the audit committee, the 990 is circulated to the board for comments. Additional issues, if any, can be raised with the tax preparer. Upon final approval by the audit committee, the organization will file the 990 with the irs. Either the board or the executive committee can ratify the decision to file.”

“The organization's board has adopted a conflict of interest policy that covers all directors, officers and key employees under this policy. Prior to initial election, appointment or hiring of any director, officer or key employee, and annually thereafter, the secretary shall distribute to each such person a copy of the policy together with a written disclosure statement. The disclosure statement shall require confirmation that such person has read the policy and agrees to be bound by it, and identify any potential covered arrangements. Each such person shall complete, sign and submit such disclosure statement promptly and shall update his or her disclosure statement as necessary to keep it accurate during the course of the following year. The chair of the audit committee and the board chair will review all potential covered arrangements for determination of whether a conflict exists. The audit committee (or the board in certain circumstances), is responsible for the review and approval of such transactions. Persons with a conflict must refrain from participating in being physically present during, or attempting to influence, the consideration or determination by the audit committee or board of the covered arrangement.”

“During 2017, the executive committee reviewed comparable salaries based on a recognized study and reviewed the performance of the executive director to determine if the existing salary falls within these ranges. After a deliberation of this matter, a new proposed salary and benefit package was voted on. The minutes of the executive committee reflect the nature of this process.”

“The organization's governing documents, conflict of interest policy, and financial statements are available upon request.”

“The process has not changed since the prior year.”