Citymeals-On-Wheels

“The audit committee was established by the board of directors to do the following: oversee citymeals-on-wheels' financial reporting process, monitor the choice of accounting policies and principles, monitor the internal control processes, and oversee the engagement and performance of external auditors. The audit committee reviews the external auditors' audit and the resulting financial statements before presenting the financial statements to the entire board. The audit committee also reviews the prepared 990. Before the audit committee's final review of the tax documents as prepared by rsm us llp, the entire tax documents package has been reviewed by the chief financial officer and the chair of the audit committee. The audit committee then reviews the prepared 990 submission and approves (or initiates appropriate action to adjust) the presented 990 submission. The finalized documents that the audit committee reviews and approves (990 and other ny state tax documents) will be provided to the entire board of directors either electronically or in hard copy format prior to submission to the irs and ny state.”

“The management provides conflict policy documents and questions to board members, officers and key employees annually or as they become members or key employees. These conflict of interest questionnaires have been reviewed by our external auditors and our pro-bono counsel. Upon the completion of the conflict of interest questionnaires, they are reviewed internally by management, and any possible conflicts that are determined are reviewed with the board and noted. The person with the conflict of interest may not participate in deliberations or voting relating to the transaction.”

“Annually, the compensation committee meets to determine the compensation of the executive director, chief financial officer, and all key employees, as well as reviewing the overall raises and any bonuses recommended to the compensation committee for the entire staff. At this review meeting the committee is given data on comparable organizations obtained from reliable third party information. Information based upon the available 990s of similar organizations, published compensation reviews and purchased compensation reviews are made available as needed for the committee. The compensation committee's decisions are substantiated and minutes of the decisions and the meeting are produced for the charity's records. The total compensation of the charity is presented to the entire board in budget form and voted on at the board meeting that is held in june prior to the start of a new fiscal year.”

“The organization makes the 990, audited financial statements and an annual report available to the public (as they become available) in several ways: the form 990, the audited financial statements and annual report are posted on the charity's website (www.citymeals.org); any direct inquiries to the charity for information are directed to the website or the documents will be mailed to the inquirer's address. The conflict of interest policy is available upon request for the same period of disclosure as set forth in section 6104(d).”

“The organization, in a full transparency posture to reporting, is reporting all benefits in full in part vii, column f, and not applying the $10,000 per item exception for certain benefits.”

“Volunteer program: in 1999, citymeals launched its volunteer program to help provide the human contact and companionship that homebound and elderly new yorkers need to stay healthy. The volunteer program works with neighborhood meal centers to support and enhance their existing volunteer efforts. In addition, we also help to implement new volunteer programs. Citymeals on wheels works with thousands of volunteers from all walks of life. Our volunteers are adults, students, retirees, and both corporate and community groups, and all are given an orientation before their volunteer project. The following volunteer opportunities are available: weekend and weekdays meals deliveries, friendly visiting program, senior chat, senior script, and handmade holiday cards. The number of volunteers is based on actual records of the volunteer coordinators.”

“Citymeals maintains a cash reserve equal to approximately 1.3 years of program expenses to ensure the stability of its meal deliveries and operations in the event of an emergency, financial shortfall, or other economic challenges. The board has determined that the cash reserve, rather than an endowment, can best provide the flexibility and liquidity necessary to respond quickly to emergencies, which is critical to citymeals' role as a first responder. Investment income from the reserve is used to support operations and to maintain the 1.3-year operating balance as citymeals' annual budget grows.”