Hawthorne Foundation Inc.

“The draft form 990 is reviewed jointly by the cfo and controller and accounting consultant for accuracy and completeness. Then, a copy of the draft form 990 is forwarded to all members of the board via e-mail for review prior to a board meeting where the draft is further discussed. Comments from the reviewers are gathered and edits are addressed. A revised copy is provided to the board members for approval before filing.”

“The board, officers and staff sign a disclosure form annually disclosing any arrangement or relationship that may potentially create a conflict of interest. A board member who may have a conflict of interest in a particular matter, has to be excused from voting on that matter. All employees are provided with a copy of the conflict of interest policy and procedures and are required to sign-off as indication of receipt and understanding of policy. If a conflict of interest situation should arise, the employee is required to immediately bring this to the attention of the corporate compliance officer. The compliance officer will investigate any violations of this policy. A person having a conflict of interest may not be present at or participate in any board or committee deliberation or vote on the matter giving rise to such conflict. A person having a conflict of interest may not attempt in any way to improperly influence the deliberation or voting on the matter giving rise to the conflict. The existence and resolution of any conflict or related party transaction will be documented in the agency's records, including the minutes of any meeting at which the conflict was discussed or voted upon.”

“The compensation of the executive director and chief financial officer is subject to approval of the board of directors. Compensation amounts, comparable data from similar organizations and qualifications are provided by the management to the board of directors for the annual review process of current employees as well as new hires. The annual review process takes place during the annual budgeting process. It is approved at the board meeting and is documented in the board minutes. For the executive director, the review was approved by the board of directors in october 2017.”

“The organization makes its form 990 available for public inspection as required under section 6104 of the internal revenue code. The return is posted on new york state attorney general website, guidestar.org and similar types of websites. In addition, form 1023, financial statements, conflict of interest policy, and governing documents are also available upon written request to 5 bradhurst avenue, hawthorne, ny 10532 or by calling the organization directly at 914-592-8526.”

“The organization has a committee that assumes responsibility for oversight of the audit of its financial statements and selection of an independent accountant. This process did not change from the prior year.”