New York Common Pantry

“The draft form 990 is first reviewed by the executive director, the senior director of finance, the governance committee solely as to part vi, and the finance/audit committee, which approves and recommends the proposed final version of the form 990 to the executive committee. Following review and approval by the executive committee, the final version of the form 990 is submitted to the full board for its review and final approval before filing.”

“In connection with the election of board members and hiring of senior staff and each year thereafter, all directors, officers and senior staff ("covered persons") are required to complete and submit a signed conflict of interest disclosure form, which discloses any actual or potential conflicts of interest as described in the conflict of interest and related party transaction policy (the policy), including any potential related party transactions as defined in the policy. The policy further requires that the above persons disclose all actual or potential conflicts of interest before any action is taken. If the board or executive committee has reason to believe that a covered person has failed to comply with the policy, it shall make such further investigation and take such corrective action, if any, as may be warranted under the circumstances. The covered person may not be present or participate in any deliberations or voting on the matter and must not attempt to influence improperly the deliberations or voting on the matter. The board or executive committee may afford the person an opportunity to explain the circumstances, and he or she must disclose in good faith the material facts concerning any actual or potential related party transaction. The organization shall not enter into any related party transaction unless the transaction is determined by the board or authorized committee to be fair, reasonable and in the organization's best interests at the time of such determination. Only independent directors, as defined in this policy, may participate in any deliberations or vote on matters relating to this policy.”

“A. Process for determining compensation for the executive director: the executive committee, composed of independent directors, is responsible for determining in executive session the proposed compensation for the executive director for the upcoming fiscal year. The executive committee, with research assistance from the finance committee, collects and considers various comparability data sources and compensation research (including sources relating to compensation for similarly qualified executives in functionally comparable positions at similarly situated organizations); the summary of board ed performance evaluations as available; and organizational funding capacity. A contemporaneous record is maintained of considerations and the decision determined, which is presented by the ec to the full board. B. Process for determining compensation for other key employees: for the determination of the compensation for senior staff, including the senior director of development and communications, the senior director of programs and operations, and the senior finance director, the executive director considered in fy 2019 (for the following fiscal year) pertinent compensation research, including the bluewater nonprofit solutions compensation survey and professionals for nonprofits, chronicle of philanthropy and nonprofit new york, as well as performance evaluations. The executive director thereafter presented recommended salary increases for senior staff to the board of directors for approval and vote.”

“Form 990 is available for review on our website (www.nycommonpantry.org) and a copy of conflict of interest policy and other governing documents are available upon request.”

“New york common pantry reduces hunger while promoting dignity, health and self-sufficiency. This is achieved through an array of services including pantry, commodities and brown bags distribution as well as hot meal service; resource screening and access; hygiene services, legal, psychiatric and mail services; nutrition and wellness education and community engagement. Nycp's programs transitioned to covid-19 operations on march, 16th, 2020, providing an array of emergency services including hot food, pantry, commodities, ppe, access to resources and other core services. In fy20 nycp distributed 6,220,228 meals, accessed $7,020,052 in resources, helped 51 homeless guest secure housing, and provided 6332 hygiene services-showers, laundry, haircuts-and mail service for homeless guests. In keeping a health and wellness focus, nycp distributed close to 5 million lbs. Of food, and it's live healthy! Program taught 820 nutrition education and wellness sessions to a total of 9,032 new yorkers (total visitor count). In march, 2020 nycp transitioned to covid-19 response, primarily serving its participants outside and thru a new mobile pantry. Mobile pantry will be a new stand-alone program in fy21.”

“Fy 20 14,787 volunteers donated 45,455 hours during the year, a value of $1,236,376 based on 2020 ny state volunteer rate of $27.20 per hour.”

“In compliance with the non-profit revitalization act, the finance and audit committee, including the chair and the treasurer, initiate the audit process, speaking with the auditors and having periodic calls to review the status of the audit as it proceeds. In addition, upon completion, the auditor and the finance committee review the findings of the audit. It is then reviewed by the executive committee and full board, where it is voted on and approved.”

“Following the completion of new york common pantry, inc.'s financial statement audit, the following have been amended: page 1, g page 1, part i - lines 8, 12, 15, 17, 18, 19, 20, 21 and 22 page 2, part iii - lines 4a, 4b, 4c, 4d and 4e page 3, part iv - line 12a page 9, part viii - lines 1c, 1e, 1f, 1h, 8a, and 12 page 10, part ix - lines 5, 7, 9, 10, 11c, 11g, 12, 13, 14, 16, 17, 23 24b, 24e and 25 page 11, part x - lines 1, 3, 9, 16, 17, 26, 27, 32 and 33 page 12, part xi page 12, part xii - lines 2b, 2c and 3b schedule a - part ii - section a and section b lines 1, 4, 6, 7 and 11 schedule d - part xi and part xii schedule g - part i - line 2b (iv) and (vi) schedule g - part ii - lines 1a, 1d, 2a, 2d schedule o - explanation for part vi, section b, line 11b, 12c, 15”