Under 21

“The amended by-laws were adopted during fiscal year 2015. Changes made to the amended by-laws, included the following principal revisions, in addition to other smaller changes: 1) number of the board of directors increased to not less than nine persons, and not more than twenty-five persons 2) number of term of the board of directors increased from one year term to three year term, and are eligible to serve up to three consecutive terms 3) any one or more of the board of directors may be removed either with or without cause by a vote of majority of the board of directors”

“The sole coroporate member of under 21 d/b/a covenant house new york is its parent organization, covenant house, d/b/a covenant house international.”

“Under 21 d/b/a covenant house new york's parent organization, covenant house international has the right to elect or appoint officers of organization's board of directors.”

“The following decisions for the governing body are subject to approval by under 21 d/b/a covenant house new york's parent organization, covenant house international - amendment or repeal of the by-laws, increase or decrease in the number of board of directors and appoint/remove members of the board and the officers.”

“Under 21 d/b/a covenant house new york has its form 990 prepared by an outside accounting firm and has established the following review process to ensure that the information reported is complete and accurate. When the form 990 has been prepared, reviewed by management and is ready to be filed with the internal revenue service, it is electronically sent to the finance committee of the organization for any comments. Any comments are then grouped, summarized and provided to the outside accountants. Each issue is documented and addressed until the return is finalized and approved for filing. Once approved, it gets distributed to the entire board, and it is filed with the irs.”

“The organization requires annual disclosure and affirmation of the conflict of interest policy by all officers, directors and key employees. The disclosure statement required each officer, director, and key employee to disclose any business or personal interests, direct or indirect, that the person may have in an organization that completes with or does business with covenant house new york, covenant house international or any other organization business/agency affiliated with covenant house international. If a conflict is determined to exist, it must be reported and addressed to the satisfaction of the organization. Any other person having a conflict, and attending said meeting, shall retire from the room in which the board or committee is meeting and shall not participate in the final deliberations or decisions regarding the matter under consideration. Any interested director shall also abstain during such vote. The minutes of the meeting of the board or committee shall reflect that the conflict of interest was disclosed and that the interested person was not present during the final discussion or vote and did not vote. A summary of the annual conflicts of interest and copies of the conflicts of interest reports from the directors, executive director, and officers of the organization are also sent to the parent organization, covenant house international. The parent, covenant house international also ensures the annual conflicts of interest reports are accomplished for each affiliate and that the required information is sent to them.”

“The executive director's compensation is determined by the compensation committee (i.e. Executive committee) working in conjunction with the president of covenant house international (parent). A salary structure and range were determined using a compensation committee and independent consultant for the executive director. Factors considered were the size of the agency budget, program size and complexity, local market compatibility, and the cost of living, with compensation approved by the chny board of directors. Compensation of the officers and key employees of the organization is compared to other similar organizations, form 990s, comparable salary data and surveys. Compensation is determined by the executive director and the board of directors via the budget process. Records of executive committee's compensation decisions are maintained in the covenant house international (parent) human resources department record. This process was last undertaken in fiscal year 2015.”

“The organization's audited financial statements and form 990 are posted on its website. The governing documents, conflict of interest policy and financial statements are all available for public inspection upon request at 460 west 41st street, new york, ny 10036.”

“The organization's finance committee of the board assumes responsibility for the oversight of the annual audit. The selection of the independent auditor is accomplished by covenant house parent's audit committee of the board. The chny treasurer participates in the selection process and informs the chny finance committee of the process and selection.”