Bloomingdale Family Program Inc. Head Start

“Management reviews the 990 and provides a copy to the full board for review prior to filing with the irs. If any of the board members have questions concerning the 990, they discuss with management.”

“1. Full disclosure, by notice in writing, shall be made in good faith by the interested parties to the board executive committee in all conflicts of interest, including but not limited to the following: a. A board member or an organization in which they have a financial interest stands to benefit from a bloomingdale transaction or staff member of such organization received payment from bloomingdale for any subcontract, goods, or services other than as part of her/his regular job responsibilities or as reimbursement for reasonable expenses incurred as provided in the bylaws and board policy. B. An organization on which a board member serves as a member of the executive management or other significant position receives grant funding from bloomingdale. C. A board member is a member of the governing body of a contributor to bloomingdale. 2. Following full disclosure of a possible conflict of interest or any condition listed above, the board executive committee shall determine whether a conflict of interest exists and, if so, the full board shall vote to authorize to reject the transaction or take any other action deemed necessary to address the conflict and protect bloomingdale's best interests. Both votes shall be by a majority vote without counting the vote of any interested director, even if the disinterested directors are less than a quorum provided that at least one consenting director is disinterested. 3. An interested board member shall not participate in any discussion or debate of the board of directors, or of any committee or subcommittee thereof in which the subject of discussion is a contract, transaction, or situation in which there may be a perceived or actual conflict of interest. However, they may be present to provide clarifying information in such a discussion or debate unless objected to by any present board member. 4. Anyone in a position to make decisions about spending bloomingdale's resources(i.e., transaction such as purchases contract) - who also stands to benefit from that decision - has a duty to disclose that conflict as soon as it arises (or becomes apparent); should not participate in any final decisions. 5. Bloomingdale may seek to void and/or seek retribution of funds for any contracts or transactions that the board has determined contain a conflict of interest and was not previously disclosed and approved. 6. A copy of this policy shall be given to all board member upon commencement of such person's relationship with bloomingdale or at the official adoption of stated policy. Each board member shall sign and date the policy at the beginning of her/his term of service and on an annual basis. Failure to sign does not nullify the policy.”

“The executive director's salary was reviewed by the board of directors based on comparability data of other organizations. This process was last done in 2009; however, compensation paid in fiscal 2016 was covered by the 2009 evaluation and was adjusted for cost of living increases.”

“These documents are available upon request.”

“The process has not changed from the prior year.”