New City Free Library

“The organization amended its bylaws on june 17, 2021. Amendments were made to article iv, section 4, nomination of trustees and article iv, section 6, term of office. Trustees who are elected in the trustee election shall serve for no more than four consecutive three-year terms.”

“Any resident of the service area who is a duly registered voter as determined by the board of elections of rockland county is eligible to vote in elections for trustees and for the proposed budget.”

“The president or treasurer of the board of trustees reviews and signs the form 990.”

“Conflict of interest 1. Trustees must avoid situations in which personal interests might be served or financial benefits gained for themselves or their immediate family members at the expense of library users or of the institution. Trustees and their immediate family members may not be paid for work done on behalf of the library. 2. A trustee's employer or his or her own business or professional practice may not do business, directly or indirectly, with the library. 3. Trustees must disqualify themselves immediately whenever a conflict or interest or the appearance of a conflict of interest exists. They must recuse themselves from discussing or voting on the issue. 4. Trustees must distinguish in their actions and statements between their personal philosophy and attitudes and those ofthe institution, acknowledging the formal position of the board even if they disagree personally. 5. Trustees must respect the confidential nature of library business while being aware of, and in compliance with, freedom of information principles.”

“The director is hired by the board of trustees who set the director's compensation. The director is then under contract. An evaluation form is used to establish guidelines for the director's contract renewal review. All other employees except management and administrators are under a union contract.”

“New city library makes its governing documents, conflict of interest policy, financial statements, and form 990 available to the public upon written request at 220 north main street, new city, ny 10956.”

“The purposes of the audit committee are to assist the board with oversight of: (i) the financial reporting process and the integrity of the foundation's financial statements, (ii) the independent auditor's qualifications, independence and performance”