Nysarc Inc - Westchester County Chapter

“NYSARC, Inc. (described in response to Form 990, Part VI, Section A, Line 6) RECENTLY APPROVED CHANGES TO ITS BY-LAWS RESULTING IN A REDUCTION IN THE SIZE OF ITS BOARD. PRIOR TO THIS CHANGE, EACH CHAPTER WAS ENTITLED TO BETWEEN 1 AND 6 SEATS ON THE BOARD OF GOVERNORS BASED ON THAT CHAPTERS MEMBERSHIP RESULTING IN A BOARD OF APPROXIMATELY 150 MEMBERS. THE NEW STRUCTURE CAPS THE SIZE OF THE BOARD AT ONE FOR EACH CHAPTER, WHO NOW RECEIVE A WEIGHTED VOTE OF BETWEEN 1 AND 10 BASED ON A PUBLISHED CHART OF THE NUMBER OF MEMBERS. FORM 990, PART VI, SECTION A, LINE 6: NYSARC, INC. IS A UNITARY CORPORATION CONSISTING OF ITS 52 CHAPTERS. NYSARC, INC. WESTCHESTER CHAPTER IS ONE DIVISION OF THE CORPORATION. THE CORPORATION AND CHAPTERS GOVERNING BODY IS THE BOARD OF GOVERNORS REPRESENTING THE INDIVIDUAL MEMBERSHIP IN EACH CHAPTERS JURISDICTION. EACH CHAPTER HAS ONE PRIMARY AND ONE ALTERNATE GOVERNOR WITH A WEIGHTED VOTE BASED ON MEMBERSHIP. THE CORPORATION THROUGH ITS BYLAWS DELEGATES DAY-TO-DAY OPERATING AUTHORITY TO THE CHAPTERS BOARD OF DIRECTORS. THE EXECUTIVE COMMITTEE OF THE BOARD OF GOVERNORS (SEE PART VI, LINE 7A BELOW) COMPRISES THE CORPORATIONS ELECTED OFFICERS AND EXERCISES ALL POWERS OF THE BOARD OF GOVERNORS BETWEEN PLENARY MEETINGS OF THE GOVERNORS.”

“Nysarc, inc., westchester county chapters members elect the officers and directors of the chapter annually. In turn, those chapter board members nominate the officers and directors of nysarc, inc.”

“The board of governors does not review chapters' form 990s before they are filed. Each individual chapter submits a copy of its form 990 to the corporation's board of governors when the form 990 is filed by the chapter. Each chapter must have a policy and procedure process for its board of directors to review the chapter's form 990. The tax preparer provides a draft form 990 to the controller who reviews it along with the cfo. After their review, draft form 990 is provided to executive director, associate executive and corporate compliance officer along with the audit committee of the board who reviews and approves it. Form 990 is provided to each voting board member (via warc website) shortly after it is filed with irs and it is also available to each voting board member (as well as the general public) on the organization's website.”

“Westchester arc board staff and committee members should act in the best interest of the organization, rather than in the furtherance of personal interests or the interests of third parties. The organization has procedures and practices in place and annually implements those practices, to prevent actual, potential, or perceived conflicts of interest.”

“The independent board of directors annually reviews the fairness of the executive director's compensation and benefits and utilizes data from competent salary surveys of executive compensation in the not-for-profit industry. The board/committee recommends adjustments in the executive director's compensation and benefits to the full board for review and approval. The board committee uses comparable data from salary surveys of similar positions in the not-for-profit industry, including a survey prepared by nysarc inc, to determine current standards and pay scales. The minutes of decision of the board and committee will be filed in the executive director's personnel file. The minutes record a) the date of the decision b) the members present during the decision and those who voted on it) the full terms of the transaction that was approved d) the comparable data used and e) how the comparable data was obtained.”

“The organization makes its governing documents, conflict of interest policy and financial statements available to the public upon request.”

“Loss on Disposal of Fixed Assets...$(9,944.) Loss on Extinguishment of Debt.....$(1,016,541.) TOTAL..............................$(1,026,485.)”