The Leash

“The organization has updated its' by-laws during the year.”

“The organization has members in seven different classes. They are as follows: 1. Life members 2. Regular members 3. Non-resident members 4. International members 5. Artist members 6. Conservation fellows 7. Honorary members two classes that have an equitable interest, should the club disengage activities, are the life member and the regular member classes. They are also the classes that can elect governors at the annual meeting.”

“Question 7a-the regular member class and the life member class both elect the board of governors. This is done at the annual meeting at the end of the fiscal year.”

“Question 7b-some decisions that are not daily club decisions are subject to approval by the regular members and life members only. Most decisons are made directly by the board of governors.”

“The form 990 is reviewed by the treasurer and board of directors before it is filed with the internal revenue service.”

“As a tax-exempt organization, the leash is required to provide certain information about the types of policies that it has or does not have on certain regulatory filings regarding such policies. One such policy relates to conflict of interest or "coi." it applies to all board members, officers and any committee members who are purchasing goods or services for the club because such individuals in their official capacities have a fiduciary duty to the club and its members. The coi policy applies to affiliates and family members to the extent that they are involved in a potential transaction. In short, all such individuals in their official capacities have an obligation to always put the club's interests ahead of their own personal interest and negotiate for the club's best execution. No such individual should take commissions or compensation in cash or in-kind and if such individual has an actual or perceived conflict, such individual is obligated to disclose it to the board. For the club's coi policy, we exclude any incidental concessions or gifts not to exceed a monetary amount determined by the board. In addition, when the club is contracting with a vendor that is affiliated with a member, such transaction may be permissible so long as the transaction is at arms' length pricing and disclosed to the board. The board will determine any remedies for a violation of its coi policy, including, without limitation, removal from their position on the board, officer position, committee and/or the club.”

“The organization (management) has established a conflict of interest policy (see question 12c). The financial statements and other records are provided in a timely fashion to the public as per request.”

“Real estate taxes 85,147. Food 51,518. Utilities & telephone 50,641. Beverages 48,992. Printing supplies 37,110. Club merchandise 37,059. Promotional expenses 32,566. Miscellaneous expenses 29,167. Recruitment and other costs 20,464. Payroll processing fees 5,481. Cable/fire/key card 2,854. Licenses & permits 2,803. Extra help 2,420. Laundry & cleaning 1,916. Bank charges 573.”