The Queens Library Foundation Inc

“The organization amended its bylaws during FY2024 to reflect the following changes: To clarify the process for the election of Directors to the Board and to differentiate between elected and appointed Directors. To clarify the roles of Officers, to specify their election at an Annual Meeting in June and their term of office, and how to address officer vacancies. To specify an Annual Meeting in June, to include provisions for virtual meetings and electronic voting, to update forms of Notice of Meetings, and to update Independent Directors as defined in the Not For Profit Corporation Law of the State of New York (N-PCL). To add the Investment Committee, and to expand the role of the Nominating Committee to include the identification and vetting of new Directors. Outdated language was revised, and any language not in compliance with the N-PCL or NYPMIFA was amended.”

“The foundation's board elects its own members, which are then subject to approval by the queens borough public library board of trustees.”

“Form 990 was prepared by a national accounting firm in conjunction with the organization's finance department. A draft form 990 was presented to the audit committee for review and then provided to the board of directors before it was filed with the internal revenue service.”

“Conflict of interest forms are completed by officers, directors, and key employees, upon appointment and annually thereafter. The policy also requires affirmative disclosure of any actual or potential conflict that may arise. A director not deemed independent, based upon annual disclosures or other disclosure, may not be present for, vote, or otherwise participate in the business of the audit committee or board business arising from the audit committee. Willful and knowing violations of the conflicts of interest policy by directors can result in discipline up to and including suspension or removal from office.”

“The queens library foundation has not adopted its own document retention and destruction policy, but voluntarily complies with the queens library's policy.”

“The queens borough public library, a related 501(c)(3) organization, paid compensation to the president & chief executive officer. Both an independent compensation study by a third party and an internal compensation analysis are used as the basis to benchmark the president & chief executive officer's compensation. These reports include current market comparability data, surveys and irs form 990 filings of organizations of similar sizes. The board of trustees approves the president & ceo compensation package pursuant to the library's by-laws. The decision of the board is documented in the minutes.”

“The salaries of other officers and key employees are based on a compensation program using salary grades designed by an independent consultant. The salary ranges are reviewed regularly and updated as needed by the consultant to ensure market competitive salaries for all non-union employees. These ranges are approved by the board of trustees. The decision of the board is documented in the minutes.”

“The foundation's form 990, financial statements and by-laws are available on the foundation's website and are available upon request. The foundation's conflict of interest policy is available upon request.”

“All individuals listed are compensated exclusively by the queens borough public library, inc., a related 501(c)(3) organization. Each individual dedicated a certain percentage of their time to the reporting organization. The remainder of their time is charged to the queens borough public library, inc.”