Accesspoint Ri

“The corporation has two classes of members: (1) a "corporate member" which is the keystone group (an affiliate organization) and (2) "individual members".”

“The corporate member, the keystone group, may elect one or more members of the governing body.”

“The keystone group was formed in 2010 to provide financial, human resource, marketing, public relations and information technology support in order to decrease administrative costs for member organizations. Decisions subject to approval by other persons are detailed below: major decisions that require approval by the keystone group board: (1) adopting annual operating or capital budgets; (2) authorizing off-budget transactions of $50,000 or more; (3) organizing or acquiring an affiliate or subsidiary, including becoming the corporate member of any other non-profit organization; (4) authorizing the filing of any receivership, bankruptcy or similar proceeding; (5) authorizing the sale of other transfer of all or substantially all of the corporation's assets; (6) authorizing the dissolution, merger or consolidation of the organization; or (7) amending the organization's articles of incorporation or bylaws. Major decisions that require approval by the keystone group ceo: (1) authorizing off-budget transactions that are $10,000 or more, but less than $50,000; (2) borrowing money, unless already approved in the current budget; (3) opening or closing locations or service lines; (4) authorizing the sale of any real estate owned by the organization; or (5) authorizing the organization to contract directly or indirectly with third party payers.”

“The form 990 is prepared by the external auditors and reviewed by management. Once all are satisfied with the form, it is finalized and a copy is sent to all board executive committee members. At the subsequent board executive committee meeting, the members are asked if they have any questions or comments and a general review of the form is conducted by management. Revisions, corrections, etc. Are made as necessary. Subsequent to this meeting the form is submitted to the irs.”

“Each year the organization's conflict of interest policy is provided to all officers, directors and key employees. These people are asked to review the policy and sign a statement indicating that they understand the policy and have reported all potential conflicts during the past year in accordance with the policy and will report all potential conflicts during the coming year. All potential conflicts are evaluated by the board to determine if a conflict actually exists. In those instances where the potential transaction is a conflict, the board examines the transaction and a vote is taken (with those involved recusing themselves) as to whether the organization will enter into the transaction.”

“Annually the executive committee conducts a performance review and evaluation of the chief executive officer. The review also establishes the individual's compensation for the following year. This process involves the evaluation of the individual and a review of compensation of comparable positions obtained from compensation surveys. The performance appraisal, which contains compensation is the record of the meeting. The chief executive officer establishes the compensation of the senior management team and reviews the performance evaluations and recommended compensation with the finance committee, although no vote of approval of the chief executive officer's decision is required.”

“The organization makes its governing documents (articles of incorporation and by-laws), its conflict of interest policy and financial statements available upon request. The organization will mail copies upon request or provide copies to those who come to the administrative office during normal business hours. The organization charges for the copies in accordance with irs regulations.”

“Travel expenses consist of costs relating to the transportation of clients to and from their day programs, as well as activities and appointments in the community. It also includes the costs of other agency vehicles conducting agency business, as well as mileage reimbursements to employees conducting agency business in their personal vehicles. The breakdown is as follows: client transportation (paid to ride ripta for transporting clients to/from adult day programs) - $116,012 automobile - gasoline (for agency vans/vehicles) - $65,010 automobile - maintenance/repairs (for agency vans/vehicles) - $97,381 mileage reimbursement (reimbursing employees for transporting clients in their personal vehicles) - $41,060 total travel expenses - $319,463”