Carter Community Building Association

“One trustee is a key employee in a business in which another trustee is a partner. Two trustees are employed by the same law firm.”

“Any person eighteen (18) years of age or older who possesses an active ccba membership is a member of the corporation.”

“The presence of at least fifteen (15) members constitutes a quorum at an annual or special meeting of the corporation. At each annual meeting, the members elect, by a majority vote of those present, four (4) trustees who are duly nominated by the nominating committee of the board.(the board of trustess consists of twelve (12) persons, all of whom are elected by the membership.) all votes to elect trustees shall be taken by written, secret ballot unless all corporate members present at the meeting agree to conduct the election by another method. Notice of the list of candidates on the ballot must be available to corporate members five (5) days prior to the annual meeting.”

“A copy of the federal form 990 was reviewed by the chair and the treasurer of the board of trustess prior to filing .”

“The conflict of interest policy is reviewed with trustees by the chair annually when each board member is required to complete a conflict of interest statement. The statements are retained in the official "board binder" containing all board records (i.e. Governance documents) for the calendar year. The binder and the conflict of interest statements are available at every board meeting.”

“Each year, the personnel committee of the board of trustees reviews and recommends the compensation for the executive director, in conjunction with preparation of an operating budget. Such compensation is approved by the full board of trustees. Each year, the personnel committee of the board of trustees reviews and recommends any changes to the pay grades and salary scales that govern pay for all employees. The committee also recommends any general or merit raises for which all employees are eligible. Further, the finance committee of the board annually reviews and recommends an operating budget. Their budget materials specify the salaries of all supervisory staff and the average rates of pay for all classes or types of line employees. The annual operating budget is approved by the full board of trustees.”

“All are available upon request. The form 990 is also available on the internet on the guidestar website.”

“The organization has an audit committee that assumes responsibility for oversight of the audit of its financial statements and selection of an independent accountant. This process has not changed from prior year.”