Civic Intelligence

The Oaks at Bartlett

990 • Fiscal year 2016 • EIN 01-0729134

Jul 01, 2015 to Jun 30, 2016 • Filed on Jan 31, 2017

Organization ProfileWWW.CLAREOAKS.COM

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827 Carillon DriveBartlett, IL 60103

(630) 372-1983

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

100th percentile

3.60x

Higher debt load relative to assets than 100% of similar nonprofits.

2016 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2016

Liabilities / Revenue

95th percentile

6.60x

Higher debt load relative to revenue than 95% of similar nonprofits.

2016 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2016

Net Margin

13th percentile

-16%

Higher net margin than 13% of similar nonprofits.

2016 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2016

Top Officer Pay

43rd percentile

$220,750

Higher top officer pay than 43% of similar nonprofits.

Top officer pay equals 1.1% of source-year revenue.

2016 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2016

Asset Growth

8th percentile

-9.9%

Faster asset growth than 8% of similar nonprofits.

2016 filings • 501(c)3 • $25M-$50M nonprofits • Annualized from 2015 to 2016

Revenue Growth

45th percentile

1.5%

Faster revenue growth than 45% of similar nonprofits.

2016 filings • 501(c)3 • $25M-$50M nonprofits • Annualized from 2015 to 2016

Balance Sheet
Liabilities / Assets100th percentile

Assets

Down

$36,284,408

Down $4,007,646 (-9.9%) from 2015

Net Assets

Down

-$94,353,614

Down $3,101,720 (-3.4%) from 2015

Liabilities

Down

$130,638,022

Down $905,926 (-0.7%) from 2015

Revenue And Expenses
Liabilities / Revenue95th percentileNet Margin13th percentile

Revenue

Up

$19,785,786

Up $291,602 (+1.5%) from 2015

Expenses

Down

$22,887,506

Down $253,349 (-1.1%) from 2015

Net Income

Up

-$3,101,720

Up $544,951 (+15%) from 2015

Historical Trend

Balance Sheet Trend

Asset Growth8th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$200M$100M$0-$100M-$200MAssets 2010: $113,965,034Liabilities 2010: $137,574,117Net Assets 2010: -$23,609,0832010Assets 2011: $107,391,705Liabilities 2011: $137,189,299Net Assets 2011: -$29,797,5942011Assets 2012: $40,297,581Liabilities 2012: $140,877,174Net Assets 2012: -$100,579,5932012Assets 2013: $42,852,763Liabilities 2013: $126,289,823Net Assets 2013: -$83,437,0602013Assets 2014: $42,250,053Liabilities 2014: $130,337,042Net Assets 2014: -$88,086,9892014Assets 2015: $40,292,054Liabilities 2015: $131,543,948Net Assets 2015: -$91,251,8942015Assets 2016: $36,284,408Liabilities 2016: $130,638,022Net Assets 2016: -$94,353,6142016Assets 2017: $33,626,305Liabilities 2017: $130,761,419Net Assets 2017: -$97,135,1142017Assets 2018: $32,038,684Liabilities 2018: $132,287,826Net Assets 2018: -$100,249,1422018Assets 2019: $29,798,900Liabilities 2019: $132,847,644Net Assets 2019: -$103,048,7442019Assets 2020: $29,792,189Liabilities 2020: $137,898,767Net Assets 2020: -$108,106,5782020Assets 2021: $26,201,984Liabilities 2021: $100,229,579Net Assets 2021: -$74,027,5952021Assets 2022: $25,731,646Liabilities 2022: $103,748,155Net Assets 2022: -$78,016,5092022Assets 2023: $24,070,056Liabilities 2023: $108,535,575Net Assets 2023: -$84,465,5192023Assets 2024: $25,476,098Liabilities 2024: $115,571,893Net Assets 2024: -$90,095,7952024

Highlighted filing

2016

Assets$36,284,408
Liabilities$130,638,022
Net Assets-$94,353,614
Open 2016 Filing

Operations Trend

Revenue Growth45th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$30M$20M$10M$0-$10MExpenses 2010: $26,613,2472010Expenses 2011: $27,616,6062011Expenses 2012: $22,508,7082012Revenue 2013: $19,148,056Expenses 2013: $21,212,957Net Income 2013: -$2,064,9012013Revenue 2014: $19,223,332Expenses 2014: $23,873,261Net Income 2014: -$4,649,9292014Revenue 2015: $19,494,184Expenses 2015: $23,140,855Net Income 2015: -$3,646,6712015Revenue 2016: $19,785,786Expenses 2016: $22,887,506Net Income 2016: -$3,101,7202016Revenue 2017: $19,708,782Expenses 2017: $22,490,282Net Income 2017: -$2,781,5002017Revenue 2018: $18,636,692Expenses 2018: $21,750,720Net Income 2018: -$3,114,0282018Revenue 2019: $18,923,594Expenses 2019: $21,723,196Net Income 2019: -$2,799,6022019Revenue 2020: $19,437,603Expenses 2020: $24,495,437Net Income 2020: -$5,057,8342020Revenue 2021: $13,279,793Expenses 2021: $21,635,919Net Income 2021: -$8,356,1262021Revenue 2022: $13,974,172Expenses 2022: $19,630,527Net Income 2022: -$5,656,3552022Revenue 2023: $17,876,510Expenses 2023: $24,362,994Net Income 2023: -$6,486,4842023Revenue 2024: $18,609,005Expenses 2024: $24,045,101Net Income 2024: -$5,436,0962024

Highlighted filing

2016

Revenue$19,785,786
Expenses$22,887,506
Net Income-$3,101,720
Open 2016 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2015 to Jun 30, 2016
Signed
Jan 31, 2017
Return Version
2015v3.0
Gross Receipts
$19,785,786
Mission and Program Overview

Mission

Clare oaks, a life plan community, exists to nourish, celebrate and enhance the mind, body and spirit.

Clare oaks is an enduring senior living community that supports a fuller and freer life.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$20,438,326$19,721,159▼ $717,167
Investments in Publicly Traded Securities$8,264,826$5,494,888▼ $2,769,938
Cash and Non-Interest-Bearing Accounts$2,051,008$2,086,116▲ $35,108
Prepaid Expenses and Deferred Charges$1,634,520$1,628,255▼ $6,265
Accounts Receivable$1,645,280$1,465,885▼ $179,395
Savings and Temporary Cash Investments$82,550$73,750▼ $8,800
Inventories for Sale or Use$36,313$46,925▲ $10,612
Other Notes and Loans Receivable, Net$148,187$45,226▼ $102,961
Total Assets$40,292,054$36,284,408▼ $4,007,646
Other Assets Total$5,991,044$5,722,204▼ $268,840
Liabilities
Tax Exempt Bond Liabilities$88,050,068$88,026,150▼ $23,918
Other Liabilities$41,567,041$41,123,471▼ $443,570
Accounts Payable and Accrued Expenses$1,926,839$1,488,401▼ $438,438
Total Liabilities$131,543,948$130,638,022▼ $905,926
Net Assets / Fund Balance
Unrestricted Net Assets$-91,251,894$-94,353,614▼ $3,101,720
Total Net Assets Fund Balance$-91,251,894$-94,353,614▼ $3,101,720
Total Liabilities and Net Assets / Fund Balance$40,292,054$36,284,408▼ $4,007,646

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$18,988,319$15,606,259$34,594,578
Leasehold Improvements$402,116-$402,116
Land$330,724-$330,724
Other Assets Org$274,565--
Compensation and Service Providers
Top Officer Pay43rd percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Beth WelchChief Executive OfficerFT$180,234$46,365$226,599
Jeannene Gigi WalkerChief Financial OfficerFT$150,784$38,249$189,033
Tiffany BartonAdministratorFT$118,621-$118,621

Board Members and Trustees

NameTitle
Michael D Hovde JrPresident of the Board
Gerrianne HartmanMember of the Board
Joseph L BensonMember of the Board
Maureen TausMember of the Board
Richard SchuttMember of the Board
Tom BrodMember of the Board
Paul ClemensTreasurer of the Board
Therese M MalmVP/secretary of the Board

Highest Paid Contractors

ContractorServicesLocationCompensation
Rehab Care Group INCTherapy ServicesPO BOX 503534, St Louis, MO 63150$1,454,862
Pharmerica INCPharmacy ServicesPO BOX 409251, Atlanta, GA 30384$477,940
Omnicare INCPharmacy Services5534 LAKELAND AVENUE, Crystal, MN 55429$366,857
Amber Mechanical ContractorsHvac Repair Services11950 CENTRAL AVENUE, Alsip, IL 60803$138,110
Rose Paving CompanySealing & Paving Services1539 BOURBON PKWY, Streamwood, IL 60107$135,572
Revenue and Support

Revenue Composition

Contributions and Grants
$0
Program Service Revenue
$19,771,502
Investment Income
$14,284
Other Revenue
$0
Change in Net Assets
$-3,101,720

Audited Revenue Reconciliation

Revenue per Audited Statements
$19,785,786
Revenue Not Reported on Financial Statements
$0
Revenue Not Reported on Form 990
$0
Total Revenue per Audited Statements
$19,785,786
Total Revenue per Form 990
$19,785,786
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Other Expenses$13,022,237
Salaries, Compensation, and Employee Benefits$9,865,269
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0
Total Fundraising Expense$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$6,891,568$1,103,116-$7,994,684
Interest$3,141,487--$3,141,487
Depreciation Depletion$1,991,781--$1,991,781
All Other Expenses$786,462$456,819-$1,243,281
Occupancy$945,694--$945,694
Other Employee Benefits$735,902$117,794-$853,696
Fees for Services Other$456,411$333,743-$790,154
Insurance$360,257$258,238-$618,495
Payroll Taxes$543,867$68,039-$611,906
Other Expenses$555,760--$555,760
Current Officers, Directors, Trustees, and Key Employees$349,103$55,880-$404,983
Office Expenses$181,687$191,946-$373,633
Information Technology-$151,219-$151,219
Advertising-$87,005-$87,005
Fees for Services Accounting-$65,825-$65,825
Travel$21,383$12,994-$34,377
Conferences and Meetings$9,697$11,341-$21,038
Total Functional Expenses$19,973,547$2,913,959$0$22,887,506

Audited Expense Reconciliation

Line ItemAmount
Expenses per Audited Statements$22,887,506
Total Expenses per Audited Statements$22,887,506
Total Expenses per Form 990$22,887,506
Expenses Not Reported on Financial Statements$0
Expenses Not Reported on Form 990$0
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Refundable Entrance Fees$38,028,483
Deferred Entrance Fees$2,594,738
Reservation Deposits$500,250

Bond Issues

BondIssuerIssuedIssue PricePurpose
DIllinois Finance Authority2012-12-31$39,991,094Refinance of series 2006 bonds
AIllinois Finance Authority2012-12-31$25,006,410Refinance of series 2006 bonds
BIllinois Finance Authority2012-12-31$8,000,000Refinance of series 2006 bonds
AIllinois Finance Authority2012-12-31$5,001,282Refinance of series 2006 bonds
BIllinois Finance Authority2012-12-31$5,001,282Refinance of series 2006 bonds
CIllinois Finance Authority2012-12-31$4,000,000Refinance of series 2006 bonds

Bond Proceeds

BondTotal ProceedsSpentRetiredIssuance Costs
D$39,991,094$39,991,094--
A$25,006,410$25,006,410--
B$8,000,000$5,751,792$500,000$1,579,901
A$5,001,282$5,001,282$1,000,000$100,422
B$5,001,282$5,001,282--
C$4,000,000$950,000--

Bond Financing Compliance

No rebate due
No
Rebate not yet due
Yes
Form 8038-T filed
No
Gross proceeds invested
No
Gross proceeds invested in GIC
No
Exception to rebate
No
Corrective action procedures
Yes
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
Yes
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section A, Line 6

“The members of the corporation shall be those professed members of the sisters of st. Joseph of the third order of st. Francis, inc. (the "congregation") who from time to time are elected and serving as the members of the central board of the congregation pursuant to the constitutions of the congregation. At all times the persons who are the members of the corporation shall be the same as the persons who then constitute the central board of the congregation.”

Form 990, Part VI, Section A, Line 7A

“The class a directors shall be elected by the members of the organization.”

Form 990, Part VI, Section A, Line 7B

“None of the following actions shall be taken by the corporation unless approved by vote or written consent of the members: 1) amendment of the articles of incorporation, 2) amendment of the bylaws of the corporation, 3) a change in the mission, philosophy, values, or name of the corporation, 4) election and removal of the class a directors or 5) the sale lease, exchange or other disposition of all or substantially all of the property and assets of the corporation; the dissolution, liquidation, merger, consolidation or affiliation of the corporation.”

Form 990, Part VI, Section B, Line 11

“The return will be distributed to the volunteer board of directors by the chief executive officer for review and comments. Any questions will be directed to the chief financial officer and will be addressed with the preparer.”

Form 990, Part VI, Section B, Line 12C

“All officers, directors, and key employees are required to annually complete and sign a conflict of interest disclosure statement. The disclosure includes a statement that the individual will immediately report any known personal or business relationship that exists with an organization/individual doing business with clare oaks, to the chief executive officer and the president of the volunteer board of directors. All contracts and agreements are reviewed by the executive director and the director of finance to ascertain if any relationship exists between the contractor and any officers, directors, or key employees.”

Form 990, Part VI, Section B, Line 15

“Clare oaks has a process for determining compensation of the organization's chief executive officer and other key employees that includes a review and approval by independent persons, comparability data, and contemporaneous substantiation of the deliberation and decision.”

Form 990, Part VI, Section C, Line 18

“Clare oaks makes its form 990 available for public inspection on another's website (i.e. Guidestar) with form 1023 being made available upon request.”

Form 990, Part VI, Section C, Line 19

“Clare oaks makes its governing documents,conflict of interest policy and financial statements available to the public upon request.”

Filing and Contact Details

Filer

Filer Name
Clare Oaks
EIN
01-0729134
Phone
6303721983
Address
827 CARILLON DRIVE, BARTLETT, IL 60103

Signing Officer

Name
Beth Welch
Title
Chief Excutive Officer
Phone
6303721983
Signed
2017-01-31
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Beth Welch
Formed
2002
Legal Domicile
Il
Voting Board Members
8
Independent Board Members
8
Employees
406
Volunteers
116

Preparer

Firm
Cliftonlarsonallen Llp
Address
1301 W 22ND ST STE 1100, OAK BROOK, IL 60523
Preparer
Gregory S Adams
Phone
6305738600
Supplemental Narrative

Additional Explanations

Form 990, Part XII, Line 2C

“The organization's volunteer board of directors assumes responsibility for oversight of its financial statements and selection of an independent accountant. This process has not changed from the prior year.”

Financial Statement Notes

PART X, LINE 2:

“The organization qualifies as a tax-exempt organization described in section 501(c)(3) of the internal revenue code (irc). Accordingly, the organization is exempt from federal income taxes under section 501(a) of the irc. The organization is classified as a publicly supported charitable organization under the irc and contributions to the organization qualifies as charitable tax deductions for the contributor. The entity files as a tax-exempt organization. Should that status be challenged in the future, all years since inception could be subject to review by the internal revenue service (irs).”

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This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/Desc0CLARE OAKS IS A CONTINUING RETIREMENT COMMUNITY (CCRC) PROVIDING LIVING ARRANGEMENTS AND SERVICES TO PERSONS 62 YEARS OF AGE AND OLDER. CAMPUS WIDE SERVICES INCLUDE DINING, ACTIVITIES, MAINTENANCE, HOUSEKEEPING, WELLNESS PROGRAMS, SUPPORTIVE SERVICES AND 24 HOUR SECURITY. THE INDEPENDENT LIVING AREA (164 RESIDENCES) OFFERS A VARIETY OF PRIVATE LIVING ARRANGEMENTS, A FITNESS CENTER, LIBRARY, MINI MART, COMPUTER ROOM AND TRANSPORTATION. THE ASSISI HEALTH CARE CENTER OFFERS LONG TERM SKILLED CARE AND SHORT TERM REHABILITATION SERVICES. LICENSED STAFF IN THE ASSISTED LIVING (17 SUITES), MEMORY SUPPORT (16 SUITES) AND SKILLED NURSING NEIGHBORHOODS (120 ROOMS) PROVIDE COURTEOUS SERVICE, HOSPITALITY, DIGNITY AND RESPECT TO ALL IN OUR CARE.
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IRS990/Form990PartVIISectionAGrp/PersonNm2MAUREEN TAUS
IRS990/Form990PartVIISectionAGrp/PersonNm3JOSEPH L BENSON
IRS990/Form990PartVIISectionAGrp/PersonNm4PAUL CLEMENS
IRS990/Form990PartVIISectionAGrp/PersonNm5RICHARD SCHUTT
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IRS990/Form990PartVIISectionAGrp/PersonNm7GERRIANNE HARTMAN
IRS990/Form990PartVIISectionAGrp/PersonNm8JEANNENE GIGI WALKER
IRS990/Form990PartVIISectionAGrp/PersonNm9BETH WELCH
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IRS990/Form990PartVIISectionAGrp/TitleTxt2MEMBER OF THE BOARD
IRS990/Form990PartVIISectionAGrp/TitleTxt3MEMBER OF THE BOARD
IRS990/Form990PartVIISectionAGrp/TitleTxt4TREASURER OF THE BOARD
IRS990/Form990PartVIISectionAGrp/TitleTxt5MEMBER OF THE BOARD
IRS990/Form990PartVIISectionAGrp/TitleTxt6VP/SECRETARY OF THE BOARD
IRS990/Form990PartVIISectionAGrp/TitleTxt7MEMBER OF THE BOARD
IRS990/Form990PartVIISectionAGrp/TitleTxt8CHIEF FINANCIAL OFFICER
IRS990/Form990PartVIISectionAGrp/TitleTxt9CHIEF EXECUTIVE OFFICER
IRS990/Form990PartVIISectionAGrp/TitleTxt10ADMINISTRATOR
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IRS990/Organization501c3Ind0X
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IRS990/OtherEmployeeBenefitsGrp/TotalAmt0853696
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IRS990/OtherExpensesGrp/ProgramServicesAmt2744564
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IRS990/OtherExpensesGrp/TotalAmt1820918
IRS990/OtherExpensesGrp/TotalAmt2744564
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IRS990/PrincipalOfficerNm0BETH WELCH
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IRS990/RcvFndsToPayPrsnlBnftCntrctInd00
IRS990/ReconcilationRevenueExpnssAmt0-3101720
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IRS990/ReportLandBuildingEquipmentInd01
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IRS990/ReportOtherLiabilitiesInd01
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IRS990ScheduleD/OtherAssetsOrgGrp/BookValueAmt12941772

Document Assets

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Filings

Displayed year

2016 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$36,284,408
Liabilities
$130,638,022
Net assets
-$94,353,614
Revenue
$19,785,786
Expenses
$22,887,506
Net income
-$3,101,720
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Detailed filing. Detailed filing data is available for this year.$25.5$116$90.1$18.6$24.0$5.44
2023Detailed filing. Detailed filing data is available for this year.$24.1$109$84.5$17.9$24.4$6.49
2022Detailed filing. Detailed filing data is available for this year.$25.7$104$78.0$14.0$19.6$5.66
2021Import issue. A filing source exists for this year, but detailed import did not complete cleanly.$26.2$100$74.0$13.3$21.6$8.36
2020Facts available. Structured filing facts are available, but richer extracted sections are limited.$29.8$138$108$19.4$24.5$5.06
2019Detailed filing. Detailed filing data is available for this year.$29.8$133$103$18.9$21.7$2.80
2018Facts available. Structured filing facts are available, but richer extracted sections are limited.$32.0$132$100$18.6$21.8$3.11
2017Facts available. Structured filing facts are available, but richer extracted sections are limited.$33.6$131$97.1$19.7$22.5$2.78
2016Detailed filing. Detailed filing data is available for this year.$36.3$131$94.4$19.8$22.9$3.10
2015Detailed filing. Detailed filing data is available for this year.$40.3$132$91.3$19.5$23.1$3.65
2014Detailed filing. Detailed filing data is available for this year.$42.3$130$88.1$19.2$23.9$4.65
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$42.9$126$83.4$19.1$21.2$2.06
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$40.3$141$101$22.5
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$107$137$29.8$27.6
2010Facts available. Structured filing facts are available, but richer extracted sections are limited.$114$138$23.6$26.6
Peer Organizations

Similar nonprofits based on the same Siviq industry and scale cohort. 2016 filings • 501(c)3 • $25M-$50M nonprofits