Lubec Memorial Library

“The Board of Directors has developed a more comprehensive process for the review of Form 990 prior to submission. At the Board meeting prior to the deadline for submission of the Form 990, directors are asked if they would like to receive a copy of the completed Form 990 prior to its submission. After the Form 990 is completed, the completed Form 990 is sent to the officers of the Board and the Finance Committee electronically. In addition, any Board members who expressed an interest in seeing the Form 990 prior to submission are sent a copy. A deadline is given for feedback on about the form and the Form 990 is submitted after the feedback period has ended and prior to the form's deadline.”

“At the annual meeting of the Board of Directors, the Conflict of Interest policy is reviewed by the Board as a group. Individual Board members sign a form annually which indicates whether or not they have a conflict of interest. If a possible conflict is identified at any point during the year, the Personnel Committee decides what action is taken. Actions can range from "no action needed" to "termination from the Board" depending upon the particular circumstances. Conflict of interest is also reviewed and emphasized at the initial orientation meeting for new Board members.”

“The staff members of the library are all part-time and paid on an hourly rate rather than a salary. When hired, a staff member's hourly rate is determined by the applicant's prior experience, education and years previously worked in such a position. After initial hiring, staff members get an annual raise of the amount of the COLA (Cost of Living Adjustment) for the year, beginning January 1 of the year.”

“The library Board of Directors holds an annual community meeting to review the year with community members. The meeting is publicized in the local paper and on community information sites. During the meeting, any new or revised library policy, programming, staffing and procedures are discussed. Documents such as the Form 990, new policies and other items are distributed to attendees as requested. Apart from the annual community meeting, signs are posted throughout the library encouraging patrons to ask questions and seek assistance from library.”