North Canton Supporting Foundation

“The executive committee is composed of the chairman, vice chairman, treasurer, secretary, executive director, and other duly elected officers, all of whom are voting members of the governing body. The executive committee is empowered to transact all business and perform all actions that may be undertaken by the full board of directors between regular meetings, with the exception of electing officers or filling board vacancies. All actions taken by the executive committee are reported to the full board at the next scheduled meeting.”

“Dr. Matthew hiestand and marcy mertes have a family relationship. Lisa warburton-gregory and scott warburton have a family relationship.”

“A draft 990 is reviewed by the finance & investment committee and the outside accounting firm and the final 990 is emailed to the board before filing with the irs.”

“The board of directors are required to complete and sign a conflict of interest questionnaire each year. The questionnaires are reviewed by our executive director and conflicts are noted. Members who have affiliations with potential grant recipients always abstain from grant voting. Beyond the questionnaire, if a potential conflict arises, the interested person is required to disclose all material facts relating to the potential conflict to the chairman of the board. The chairman then has the discretion to determine whether the conflict merits disclosure to the board as a whole, making sure to err on the side of disclosure. If the chairman elects to disclose the potential conflict to the board, the board discusses the potential conflict at its next regular meeting. The interested person is required to leave the meeting room during the discussion. The remaining board members then vote on whether or not an actual conflict exists. If a conflict is determined to exist, the interested person makes a full statement of facts regarding the conflict, including its possible or actual relationship to the foundation's activities. If appropriate, a non-interested board member or other individual may be appointed by the chairman of the board to investigate alternatives to any proposed transaction related to the foundation involving the conflict. Any action by the board to engage in a transaction or arrangement involving the conflict must be by a majority vote of the non-interested members of the board that the transaction is in the foundation's best interests and is fair and reasonable to the foundation. To protect the interests of the foundation, the board of directors shall take appropriate disciplinary action with respect to a person who violates the conflict of interest policy.”

“Governing documents, conflict of interest policy and financial statements are made available to the public upon request.”