Waimanalo Health Center

“A complete electronic copy of the form 990 is emailed to all board members before the regular monthly board meeting for review. The form is discussed at the board meeting where approval for submission is obtained. The form 990 is reviewed in detail by the cfo and treasurer and in general by the entire board of directors before being approved and submitted.”

“All employees and board members of whc are required by policy to report potential or actual conflicts of interest. Board members, members of the leadership team, and other identified staff are required to complete a disclosure of external relationships questionnaire annually. Potential or actual conflicts of interest are monitored by and reported to the chief of compliance and quality officer. Board members who have identified a conflict of interest in a particular transaction or situation are to remove themselves from the deliberations and decision-making regarding that transaction or situation. Employees who identify a conflict of interest will be removed from any level of responsibility regarding the transaction or situation. Failure to comply with the policy or to disclose a potential or actual conflict of interest will result in disciplinary action up to and including termination of employment or removal from the board of directors.”

“To determine chief executive officer (ceo) compensation, the board recruitment committee and/or the board personnel committee reviews documents that include ceo salary history, comparisons with industry salary data (from salary.com, national association of community health centers [nachc], hawaii primary care association [hpca], charitynavigator.org, other federally qualified health center [fqhc] ceos/eds, etc.), and annual performance reviews. The proceedings of these committees are documented in the minutes of the board of directors meetings. This process was last undertaken in 2014. For top management and key staff, the ceo determines salaries using industry comparisons (from nachc, hpca, etc.), and annual written performance reviews by supervisors, peers, and direct report staff. Written performance reviews are kept on file with altres (whc's human resources contractor). This process is undertaken annually upon the anniversary of each employee's hire.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“The organization has a co-employment arrangement with altres, who is an outsourced hr/payroll provider and the employer of record. The organization is the worksite employer.”