Hawaii Primary Care Association

“The ceo and board of directors were provided a draft of the tax return prior to finalizing it. They were asked to review the return and encouraged to ask for clarification or suggest any changes as appropriate.”

“Hpca has two conflict of interest policies: one policy for board members, executive staff (ceo, coo, cfo), and other management personnel designated by the board, and another policy for all other staff members. Board members and staff provide full written list of organizations, interests, and relationships with which they are involved or which could create real or apparent conflict with hpca. These get updated annually or as changes occur. It is the responsibility of the board members and staff in a situation involving a potential or apparent conflict of interest to: 1) identify the potential conflict to the board or the employee's supervisor, 2) refrain from discussing the program, motion, contract, or other act under consideration, and 3) refrain from voting on the program or motion, and refrain from participation in any decision-making in connection with the program, contract or act under consideration. The board of directors shall refrain from discussions about the potentially conflicting matter with the identified board member, note for the record contracts where conflicts or the appearance of conflict exists, exercise due diligence in reviewing the potentially conflicting matter, and record in the minutes the proceedings where conflicts or appearance of conflicts were discussed.”

“The compensation evaluation process for the ceo last occurred may 2017 - june 2017. The executive committee initiates and coordinates the review, with the full board deliberating and approving compensation and future deliverables. Types of comparability data used could include nachc (national association of community health centers) salary data, community health center data, and hawaii employer's council data. Their decisions are substantiated through solicitation of concrete examples of successes and improvements needed. Discussions and decisions are documented. The process for determining compensation for other officers and key employees include a review and approval by the ceo. Comparative data such as comparisons with other employees are used. This process is documented in the personnel file and in a worksheet documenting the process and calculation.”

“The organization makes its governing documents, conflicts of interest policy, and financial statements available to the public by providing copies on request or inspection at the organization's office.”

“Consultants : program service expenses 384,439. Management and general expenses 29,384. Fundraising expenses 605. Total expenses 414,428.”