Hawaii Pacific University

“During intervals between meetings of the board, and subject to such limitations as may be required by law or specifically imposed by actions of the board, the executive committee shall have and may exercise all of the powers of the board. The officers of the board, who are also trustees, and the chairs of the standing committees, constitute the executive committee. The chair of the board serves as the chair of the executive committee. The secretary of the board serves as the secretary of the executive committee. During the tax year, the executive committee exercised its authority to act on behalf of the board.”

“The form 990 supporting workpapers are prepared and reviewed internally by staff and management, including the cfo of the organization. The form 990 is prepared by an external accounting firm and the final form 990 is then reviewed by the audit committee, an independent committee of the board of trustees. The audit committee approves the form 990 prior to filing, which approval will be documented in the committee minutes. The form 990 will be made available to all trustees prior to filing.”

“Each trustee is required to complete a conflict of interest questionnaire annually disclosing actual or potential conflicts of interest for review by the audit committee of the board of trustees. Trustees with any actual or potential conflicts may not vote on matters with which they may have a conflict. Officers and employees are required to disclose annually and whenever appropriate, actual and potential conflicts of interest. All conflicts are resolved in accordance with hawaii pacific university's written conflict of interest policies.”

“All executive officer compensation, including the president's compensation, is reviewed annually by the compensation and executive committees of the board of trustees based on comparable compensation from similar institutions, and reasonableness of executive compensation is assessed by an independent executive compensation consultant. Based on the compensation committee's recommendations, the executive committee approves executive compensation. Approval is documented in the minutes of the compensation and executive committees. The compensation and executive committees of the board of trustees evaluated and approved the executive compensation of the president and other officers based on comparable data obtained from an independent executive compensation consulting firm specializing in higher education. The compensation and executive committees reviewed the compensation analysis for the president in relation to its compensation philosophy, board expectations, and any adjustments recommended. The president reviewed the compensation of other officers based on the compensation survey and made recommendations to the compensation committee for approval. Decisions were documented in the minutes of the compensation committee and were subsequently approved and documented in the minutes of the executive committee. This process was last completed on september 18, 2022.”

“Hawaii pacific university makes its governing documents and conflict of interest policy available upon request. The university's financial statements are not made available to the public.”