Blood Bank of Hawaii

“The board of trustees has delegated the review of the form 990 to the executive/finance committee. The organization's accounting manager and chief financial officer work closely with the outside accounting firm it engages to review the return. The final draft of the form 990 is also reviewed by the president prior to providing the draft to the executive/finance committee. In addition to consulting with the chief financial officer, the executive/finance committee also meets with the president. The chair person of the executive/finance committee also consults with the accounting firm hired to prepare the form 990. Subsequent to its review, the executive/finance committee reports back to the board regarding its oversight of the form 990 and a copy of the final draft is provided to the entire voting board before the return is filed.”

“The executive committee of the board is charged with monitoring proposed or ongoing transactions for conflicts of interest and addressing any potential or actual conflicts. Pursuant to the conflicts of interest policy, an annual conflict of interest questionnaire, aimed at determining any family and business relationships and transactions or other transactions that may pose a potential conflict, is distributed to all covered persons (i.e., board members and officers). Covered persons are required to disclose real or potential conflicts at the time when such conflicts arise. When someone becomes a covered person and annually thereafter, each covered person is required to sign a statement affirming that he/she: (1) has received a copy of the conflicts of interest policy; (2) has read the policy and understands said policy; and (3) agrees to comply with all requirements of the policy, including completing the conflicts of interest questionnaire. The completed questionnaires are reviewed by the executive committee and any persons with actual or potential conflicts are informed via written communication. The procedures for addressing any conflicts of interest includes, but is not limited to, the following: (1) the conflicting interest is fully disclosed to the president, however, if the president is in the conflict of interest, the conflicting interest is fully disclosed to the board or chair person; (2) the interested person responds to factual questions related to the substance of the transaction or arrangement being considered, after which he/she shall leave the meeting; (3) the person with the conflict of interest is recused from the discussion and approval of such transaction; (4) alternatives to the proposed transaction are investigated, competitive bids or comparable valuations are obtained; (5) any conflicting issues during the course of a board meeting which cannot be resolved is referred to the executive committee; and (6) the transaction or action must be approved by the executive committee.”

“The board appoints the executive and human resources committees, comprised solely of independent trustees, none of which have a conflict of interest with respect to the compensation arrangement, to be accountable for setting reasonable compensation packages for each officer or key employee (including the president). The executive committee develops, consistent with the organization's philosophy and principles, the annual performance goals and criteria to be used in determining merit increases and bonus compensation criteria for the president and other officers. The human resources committee reviews and approves the personnel budget (salaries and wages, including benefits) for all other staff including key employees. In addition to reviewing national and local salary and wage surveys for similar positions in similar industries, both committees have the ability to utilize the organization's compensation and benefits consultant, if the need arises. Committee meeting minutes are used to summarize discussions and to document decisions made.”

“UPON REQUEST.”

“Laboratory fees: program service expenses 627,908. Management and general expenses 0. Fundraising expenses 0. Total expenses 627,908. Contract services: program service expenses 51,822. Management and general expenses 522,472. Fundraising expenses 0. Total expenses 574,294. Supplies: program service expenses 474,557. Management and general expenses 26,544. Fundraising expenses 0. Total expenses 501,101. Miscellaneous: program service expenses 124,367. Management and general expenses 155,774. Fundraising expenses 0. Total expenses 280,141.”

“The process has not changed from the previous year.”