Minnie Gant School PTA California Congress Of

“The year's proposed program and budget, which includes all programs, projects and expenditures, require approval by the membership. The year's proposed programs and budget shall be presented to the Association for approval at the first Association meeting of the year. This Association establishes a quorum for the transaction of business in any meeting of this Association. Sixteen ( 16 ) [number] member(s) shall constitute a quorum. If this Bylaw provision authorizes a quorum of less than one-third (1/3) of the voting power, then only those matters the general nature of which was contained in the notice of the meeting may be voted upon at such meeting. The privilege of making motions, debating and voting shall be limited to members of the Association who are present and whose dues are paid and who have been members of the Association for at least the previous thirty (30) days.”

“The nominating committee shall be elected at least two months prior to the annual election meeting. The committee shall serve until the annual election meeting.The report of the nominating committee shall be submitted to the membership at least twenty-eight (28) days prior to the annual election meeting. At the annual election meeting, additional nominations must be called for from the floor.Election shall be held by ballot at the annual election meeting in March [month]. If there is but one nominee for any office, the ballot for that office may be dispensed with and the election held by voice vote.”

“Annual Budget, budget changes/adjustments, treasurers monthly/annual reports, monthly minutes, changes in programs/events must be presented and approved to association members during monthly meetings held fourth Wednesday of the month.”

“Form 990 was not sent to each voting member of the governing body prior to filing. Form 990 was reviewed by both Treasurer, submitting form, and President. 990 Form was reviewed by both board members for answers to questions based on organization knowledge, bylaws guidance, ad IRS Form 990 Tax Worksheet generated by PTEZ accounting portal.”

“Our organization made its governing documents, conflict of interest policy, and financial statements available to the public during the tax year during all associations as well as upon request at any given time in between meetings. All of our documents are uploaded on a share drive and are available to all board members at all times and easily accessible if/when needed.”

“Other program services included expenses for: bus transportation for field trips, spring carnival, art education, trunk or treat, book fair, snow day, playground, magic night, health education, hospitality, anti-bullying assemblies, talent show, principal celebration fund, movie night, community building, welcome back gathering, gators give back, reflections, pi night, character development education”

“Educational Enrichment Programs that include: Classroom Enrichment Expenses (TK-5th Classroom Supplies, Computer Lab, Technology Support, TOSA, RSP, Recreation Aides, Magazine Subscriptions, Behavior Intervention, Occupational Therapy); Bus Transportation for field trips (TK-5th); Printing and Office Supplies; Family and Student Engagement Programs (Snow Day, Trunk or Treat, Carnival, Run Club, Magic Night, Community Building Night, Movie Night, Back to School, Halloween Spooktacular, Red Ribbon Week, Playground, Spelling Bee, Anti-Bullying Assembly, Talent Show, Retirement Gardens, Fun Run, Principal Fund, Welcome Back Gathering, Gators Give Back); Educational Programs (Ground Education, Meet the Masters Art Program); 5th Grade Promotion and Play Day; Spirit Wear; Operational and Organizational Fees and Expenses”