California Health Information

“The members of chia are those qualifying individuals who support the mission and purposes of chia and of the american health information association ("ahima") and are willing to abide by the ahima code of ethics; apply for membership in chia and in ahima; and who timely pay the dues established by ahima and by chia. Chia has professional, emerging professional (student), and professional emeritus members. Only active and emeritus members have voting rights.”

“Chia's professional and professional emeritus members elect the members of the board of directors. Nominations for board members are made by the members of the chia nominating committee. The nominating committee consists of one representative from each of chia's seven component local associations, plus two boardappointed members. Elections are held annually, at which time two incoming directors and the incoming presidentelect are elected. Directors serve twoyear terms; presidentelect serves one year as presidentelect, one year as president, and one year as pastpresident director. During two house of delegate meetings during 2024, march 21 and may 16, the house of delegates voted to amend the bylaws, sunset the house of delegates, sunset the component local associations, increase the number and term of board directors, and change the structure of chias nominating committee effective in the new fiscal year starting july 1, 2024.”

“The authority to amend the bylaws and the articles of incorporation shall be vested solely in the house of delegates. Twothirds (2/3) of the votes cast shall be required to adopt any amendment. Proxy votes shall not be permitted. Delegates (members) can remove a director from office with or without cause, by a fourfifth (4/5) of the votes of the house of delegates at a regular and special meeting. During two house of delegate meetings during 2024, march 21 and may 16, the house of delegates voted to amend the bylaws and sunset the house of delegates, changing the authority to amend the bylaws with its professional and professional emeritus members effective in the new fiscal year starting july 1, 2024.”

“The return is prepared by the organization's outside public accounting firm based on information provided by management. Once the return is prepared and reviewed by management, the executive committee and full board of directors review the form 990 prior to it being filed with the irs.”

“Conflict of interest statements and "reasonable efforts annual disclosure" are completed annually by directors and key employees; a report of any areas of potential conflict or concern is made to the board for action, as necessary. A potential conflict of interest exists when a board member enters into an arrangement with california health information association from which he or she may receive a financial or other material benefit. Each board member shall disclose financial interests and fiduciary responsibilities regularly through california health information association's conflict and duality of interest questionnaire. A board member who suspects that he or she has a potential conflict or duality of interest in a matter should report that fact immediately to the board chair. This includes entering into or renewing an arrangement that involves a potential or actual conflict or duality of interest with california health information association. In addition, any other individual who suspects that a board member has a potential conflict or duality of interest should report that fact immediately to the board chair. Where a potential conflict or duality of interest has been identified, the matter shall be referred to the board for a final determination. Where a potential conflict of interest has been identified, the board shall determine whether a conflict actually exists. This policy shall apply to all california health information association officers, board members and to all members of other committees. The board member with the potential conflict or duality of interest may attend the board meeting at which the matter is to be considered in order to explain his or her interest and to answer questions about it. However, the member may not be present when the board deliberates and makes its decision. In addition, the member may not attempt to influence the decision by means of informal contacts with other board members or with california health information association administration.”

“The process for determining compensation of the ceo is based on appropriate labor market data utilized by the executive management and the board in reviewing and establishing compensation levels: 1) the labor market data compiled annually by the state of california, "california occupational guide" for statewide and local comparisons; 2) salary survey reports published by the american society for association executives. Salaries are reviewed annually by the executive (finance) committee of the board as well as the full board of directors.”

“The association makes its governing documents available to the public upon request.”

“Board member monica thurston passed away during her term of service on february 17, 2024. The board appointed incoming president-elect, freida smith, as an interim board member effective 2/23/2024. Monica thurston (deceased service ended 2/17/2024)freida smith (interim appointment began 2/23/2024)”