Sheet Metal and Air Conditioning Contractors Association of San Diego

“There shall be one class of voting members of this association consisting of contractor members and two classes of nonvoting members consisting of associate members and professional affiliates. The board of directors may, from time to time, by amendment of the bylaws, establish other class or classes of members with or without voting rights. The rights and duties of such other class or classes of members shall be as provided by the board of directors. The board of directors may establish membership dues and other nondiscriminatory qualification requirements for persons, corporations, or other entities to be eligible for membership in this association.”

“The board of directors shall be made up of seven directors. Each director shall serve for a two year term or until election or designation of his successor. The president, vice-president, secretary-treasurer, and one director shall be elected by the membership at the annual meeting on each odd numbered year. Two directors shall be elected by the membership at the annual meeeting on each even numbered year. The immediate past president shall serve by designation. Officers and directors must be owners or officers of the member they represent, and not more than two persons per member may be an officer or director of this association at any one time.”

“Form 990 is prepared by organization's external c.p.a. And presented to the board of directors at a monthly meeting for review and approval before filing.”

“Each new responsible person shall be required to review a copy of this policy and to acknowledge in writing that he or she has done so. Each responsible person shall annually complete a disclosure form identifying any relationships, positions, or circumstances in which the responsible person is involved that he or she believe could contribute to a conflict of interest arising. Such relationships, positions, or circumstances might include service as a director of or consultant to a not-for-profit organization, or ownership of a business that might provide goods or services to smacna. Any such information regarding business interests or a responsible person or a family member shall be treated as confidential and shall generally be made available only to the executive director, the president, and any committee appointed to address conflicts of interest, except to the extent additional disclosure is necessary in connection with the implementation of this policy.”

“Board of directors, excluding board members with a conflict of interest, perform an annual review of the executive director in october of each year, or the salary and compensation payments and benefits made, but from time to time the association at its discretion may pay bonus. Determination of executive salary by the board of directors considers use of comparable compensation or a similar position. The salary of the executive director may be changed after each annual review by the board of directors. Salary increases and bonuses are approved by the board of directors, excluding members with a conflict of interest, and reported in the board minutes.”

“Upon written request, the association shall make its governing documents, conflict of interest policy and financial statements available for public review at a mutually convenient time.”

“The board of directors assumes responsibility for the oversight of the audit of its financial statements and selection of an independent accountant. The process has not changed from prior years.”