Mending Kids International

“Tax preparer emails a copy of the final version of form 990 to the director of finance & administration for distribution to members of the board of directors for review before it is filed.”

“Policy and practices 1. Full disclosure, by notice in writing, shall be made by the interested parties to the full board of directors in all conflicts of interest, including but not limited to the following: a. A board member is related to another board member or staff member by blood, marriage or domestic partnership. B. A staff member in a supervisory capacity is related to another staff member whom she/he supervises. C. A board member or their organization stands to benefit from a transaction or staff member of such organization receives payment from for any subcontract, goods, or services other than as part of her/his regular job responsibilities or as reimbursement for reasonable expenses incurred as provided in the bylaws and board policy. D. A board member's organization receives grant funding from mending kids. E. A board member or staff member is a member of the governing body of a contributor to mending kids. F. A volunteer working on behalf of who meets any of the situations or criteria listed above. Area of possible conflict/disclosure 2. Following full disclosure of a possible conflict of interest or any condition listed above, the board of directors shall determine whether a conflict of interest exists and, if so the board shall vote to authorize or reject the transaction or take any other action deemed necessary to address the conflict and protects best interests. Both votes shall be by a majority vote without counting the vote of any interested director, even if the disinterested directors are less than a quorum provided that at least one consenting director is disinterested. 3. A board member or committee member who is formally considering employment with must take a temporary leave of absence until the position is filled. Such a leave will be taken within the board members elected term which will not be extended because of the leave. A board member or committee member who is formally considering employment with mending kids must submit a written request for a temporary leave of absence to the secretary of the board, to the office, indicating the time period of the leave and the secretary will inform the chair of the board of such a request. The chair will bring the request to the board for action. The request and any action taken shall be reflected in the official minutes of the board meeting. Area of possible conflict/disclosure 4. An interested board member, officer, or staff member shall not participate in any discussion or debate of the board of directors, or of any committee or subcommittee thereof in which the subject of discussion is a contract, transaction, or situation in which there may be a perceived or actual conflict of interest. However, they may be present to provide clarifying information in such a discussion or debate unless objected to by any present board or committee member. 5. Anyone in a position to make decisions about spending mending kids' resources (i.e., transactions such as purchases contracts) who also stands to benefit from that decision has a duty to disclose that conflict as soon as it arises (or becomes apparent); s/he should not participate in any final decisions. Area of possible conflict/disclosure 6. A copy of this policy shall be given to all board members, staff members, volunteers or other key stakeholders upon commencement of such person's relationship with or at the official adoption of stated policy. Each board member, officer, staff member, and volunteer shall sign and date the policy at the beginning of her/his term of service or employment and each year thereafter. Failure to sign does not nullify the policy. 7. This policy and disclosure form must be filed annually by all specified parties. I have read the above conflict of interest statement and notated any possible conflict of interest in the areas specified.”

“Determination of compensation of officers, directors, management & key employees reviewed and approved by the board of directors for executive director and employees. The board uses comparability reports in making its decision.”

“The organization's governing documents, conflict of interest policy & financial statements are available to the public upon request.”

“The audit oversight process has not changed since the prior year.”