The Oaks School

“The executive committee is responsible for developing and overseeing a process of long range planning and evaluation that ensures development of the school consistent with its stated philosophy and goals. Membership of the executive committee will be comprised of the officers of the board including the board president, vice president, secretary and treasurer as well as the head of school and one or two other trustees as selected by the board. Subcommittees designated in support of the executive committee's charter may be composed of additional members and, in the case of long range planning, should include a broad and representative cross section of the membership.”

“The members of the school consist of: - families of students in the school, - faculty and staff, - the board of trustees. A "family" is defined as persons who are responsible for a child/children enrolled in the oaks school, including but not limited to parents, stepparents, and guardians. The right of a member to vote and all rights to title and interest in or to the school shall cease on the termination of membership. Membership shall be immediately terminated should a member either cease to be in the employ of the school or should a member's child cease to be enrolled in the school.”

“Each family has two votes, regardless of the number of children in the school or parents in the family. In dual household families, each household has one vote. All other members have one vote. No individual shall vote in more than one category. The board of directors are elected by the voting members. The faculty representative board member is elected separately by the faculty following a nomination process undertaken by the faculty.”

“With the exception of article ix of the bylaws pertaining to the school's dissolution, the bylaws may be amended by the vote of a majority of the members of the school, and such amendment must thereafter be approved by two-thirds (2/3) of the board of trustees, before it shall become effective.”

“The president of the board reviews and approves the tax return.”

“The school's conflict of interest policy applies to any director, officer or members of the board of trustees. With a direct or indirect conflicting interest, including any financial interest, are required to comply with the conflict of interest policy and complete an annual statement reporting any potential conflicts. Trustees are required to notify the board chair, in writing, of any potential conflict involving themselves or another board member. After receiving notification of a potential conflict of interest, the board of trustees shall first meet and determine whether or not the alleged conflict exists. No trustee who, directly or indirectly, is involved in the potential conflict of interest shall be present during this meeting. In addition, no trustee shall be counted in determining the existence of a quorum at any meeting of the board where the potential conflict of interest is considered nor shall the trustee vote on any action of the board regarding that potential conflict. Any such transaction or relationship that would present an actual or potential conflict of interest for an employee also would likely present a conflict if it is related to a member of such person's family, including without limitation, spouse, parent, child or spouse of a child, brother, sister, or spouse of a brother or sister. Failure to adhere to these guidelines, including failure to disclose any conflicts or to seek an exception, may result in discipline, up to and including termination of employment. All proceedings related to conflicts of interest are documented in the meeting minutes or as otherwise appropriate.”

“Compensation for the head of school is determined by the executive committee of the board. The executive committee is comprised of three independent members of the board. Compensation is determined based on the head of school's experience, comparable schools in size in the area, and any other useful sources. The process described here was last completed in 2023.”

“The school makes its governing documents, conflict of policy, and financial statements avaialble to the public.”

“The process for oversight and selection of an independent accountant has not changed from the prior year.”