Volunteer Center South Bay-Harbor- Long Beach

“Procedures - board review of form 990the finance committee shall have the responsibility for reviewing the organization'sform 990(including all pertinent schedules) before it is filed with the internalrevenue service.a draft of the 990 should be ready for review by the finance committee prior to thefiling deadline.in conducting their review of the draft of the form 990, it is preferred that thefinance committee shall conduct a top-level or big-picture type of review. However,if the finance committee desires or deems it necessary to conduct a more detailedreview of the form 990, then they should contact the preparer of the form 990 torequest copies of the relevant detailed tax return workpapers which they would liketo see.once the finance committee has completed its initial review of the form 990, ameeting or conference call will be scheduled with the preparer of the form 990 todiscuss any questions, comments and suggested revisions identified by the financecommittee.the preparer of the form 990 should make any revisions to the form 990 as soon asfeasibly possible to ensure that the form 990 is filed with the internal revenueservice on a timely basis.all questions, comments and suggested revisions set forth by the finance committee should be documented, along with any responses from the preparer of the form 990, ifapplicable. After the form 990 has been reviewed by the finance committee and filed with the internal revenue service, the finance committee will make a presentation at the next full board of directors meeting to update the full board regarding its review of the form 990. At this meeting with the full board of directors, it is not required for the finance committee to review all of their questions, comments and suggested revisions; a summary of their more important points will be sufficient.”

“All members of the board of directors must sign the conflict of interest policy. Ifa conflict of interest is found, the member will be required to immediately leavethe board of directors.”

“Process of compensation approvalthe finance committee of the board of directors receives from the president/ceo aproposed list of salary compensations for all staff members, except thepresident/ceo. This occurs during april, in time for budget approval for the fiscalyear, july 1 through june 30.the president/ceo then meets with the finance committee. The committee can makechanges if it so votes to do so. The committee approves the proposed salaries.the president/ceo does not make a proposal for her salary. This proposal isgenerated and approved by the finance committee using a review process and comparability data.the finance committee's approved salaries are then incorporated in the proposedbudget. The full board of directors votes on the budget, making the process ofcompensation approval complete.”

“The compensation of other officers and key employees is reviewed and approved by the Board or a designated committee using comparability data from similar organizations. Decisions are documented contemporaneously in meeting minutes.”

“Procedures - public inspection of documents:the following organizational documents of the volunteer center, southbay-harbor-long beach will be available (for inspection of copying) at the organization's main office during normal business hours:- tax exemption application (form 1023)-internal revenue service determination letter-articles of incorporation-by-lawsthe public inspection copy of the organization's form 990, from theprevious three years (at a minimum), will be available (for inspection or copying)at the organization's main office during normal business hours at no charge. The public inspection copy of the form 990 will not include the schedule of excess contributors or the schedule b names and addresses of contributors.the organization will make best efforts to ensure that the form 990 will be held at their main office are the most updated versions of such. For example, in the instance where a form 990 has been amended, the amended version of the form 990 should be the one available for public inspection.when responding to public inspection request for any organizational document or form 990 by anyone, the organization shall fulfill such request in a timely fashion without inquiring as to the reason for the public inspection request.the following other documents (most updated versions) will be available for inspection and copying at the organization's main office.-most recent copy of the organization's audited financial statements-conflict of interest policy”