Diablo Valley College Foundation

“Form 990 is prepared by an independent cpa firm in conjunction with the organization's management team. A draft of form 990 is reviewed by the management team, and any corrections or modifications are made by the outside cpa. The revised draft is then reviewed by the finance committee. Any concerns are raised with the cpa firm and a consensus is achieved. The 990 is then shared with the board at large. The return is then finalized and electronically filed with the taxing authorities.”

“All board members are asked to sign the conflict of interest policy upon approval of membership. No board member, their relatives, or their company, should receive payment for services. Board member prospects are vetted for any potential conflicts of interest. This includes any college staff that act as liaison members to the board - they are not allowed to vote on funding that can directly impact their college program area. All members are asked to disclose any potential conflict that may arise throughout membership with the board. Annually the executive director and the audit committee review the conflict of interest statements completed by the board of directors who interact with outside organizations or businesses on behalf of the corporation. The disclosures are presented to the audit committee for review and consideration. It is documented in the board meeting minutes that members with potential conflicts recuse themselves from involvement in discussions/board actions relating to the potential conflicts. Management of potential conflicts would be disclosed to audit committee.”

“The organization's top management official's compensation is paid by contra costa community college district, an unrelated organization, for services rendered in his/her capacity as officer of the foundation. The governing board of the district reviews and approves the foundation director's compensation in may or june of each year, following the district's established compensation schedule. Prior to the hiring of the current top management official, an outside consultant was engaged to provide comparability data to the district's hr department. The consultant's recommendations were then presented to and approved by the governing board and by the hr department. Because the organization relies on contra costa community college district, an unrelated organization, to establish the compensation of its top management official, this question has been answered "no" in accordance with the instructions to form 990.”

“Financial statements, governing documents, and conflict of interest policies are available upon request.”