Society for Obstetric Anesthesia and Perinatology

“The organization outsources management and operational functions to amr management services, a full service association management company accredited by the amc institute.”

“The society's membership consists of active, resident, fellow, associate, retired, honorary and life members. Active members have voting rights and may hold office in the society. Fellow and retired members also have voting rights.”

“The nominating subcommittee submits a slate of candidates for available board positions. The treasurer and committee chairs are appointed by the board of directors. Other officers and directors are elected by the membership. Voting may take place at the annual business meeting or by electronic means. Instant runoff is used for contested elections. The vote is effective if the active and fellow members voting comprise a quorum of 10% of all active and fellow members of the society and if approved by the majority of voting members.”

“Amendments may be proposed by any active member or by the board of directors and evaluated by the bylaws subcommittee for recommendation to the board of directors. If approved by the board of directors, proposed amendments are presented to the membership. Voting may take place at the annual business meeting or by electronic means. The vote is effective if the active and fellow members voting comprise a quorum of 10% of all active and fellow members of the society and if approved by the majority of voting members.”

“An electronic copy of the form 990 is provided to each voting member of the governing body at least 2 weeks prior to the filing of the return. Upon tax preparer completion of the irs form 990, the form and accompanying schedules are first reviewed by key members of the association management company's client team. Thereafter, an electronic copy of the form 990 (and accompanying schedules) will be made available to each voting member of the governing body via electronic e-mail notification with instructions for contacting the organization's headquarters with comments or questions. A 2-week timeframe will be provided for governing body comments or questions. Following the open timeframe for governing body comments and questions, and following the resolution of any questions or other matters that have arisen, the e-file authorization form is signed by the treasurer and the form 990 is electroncially filed.”

“Whenever any director has a conflict of interest with the society, he/she shall call such conflict to the attention of the governing body. It is the duty of each director to disclose a conflict of interest to the governing body. The minutes of the meeting at which the disclosure is made shall reflect that the disclosure was made and whether the person with the conflict withdrew, after making full disclosure of the matter in question and the conflict, and was not present for the final discussion of the matter and vote thereon. A conflict of interest exists when 1) any director has a material financial interest in an issue, matter or transaction in which the society has an interest or 2) when any director acts as an agent, representative or spokesperson for any person, business, group or organization, in order to influence the society on any issue, matter, or transaction. In addition, directors should not use inside information or accept any service, discount, concession, fee for advice, or service or thing of value from any person with an interest in an issue, matter, or transaction in which the society also has an economic or programmatic interest. New directors shall be given a copy of the policy and asked to read it. Each director shall be asked to complete a conflict of interest policy disclosure statement upon his/her appointment or reappointment to the governing body.”

“All documents requiring public disclosure by the internal revenue service are made available upon request for the same period of disclosure set forth in section 6104(d).”

“The process is unchanged from the previous year.”