Community Action Program of East Central Oregon

“During the year the property management portion of the housing portfolio was controlled by viridian management, inc. Until 12/31/24, then succeeded by poised properties through the end of the fiscal year ending 6/30/25.”

“There are no committees that have been granted authority to act on behalf of the board.”

“A draft of the 990 return is presented to and reviewed with the board of directors prior to filing with the internal revenue service. The finance committee will review the documentation in draft format. The draft will be reviewed by the finance committee members, chief executive officer, and finance director. The chief executive officer will be the signer of the 990 form.”

“All employees and board members complete an annual conflict of interest document, which is kept on file. The document explicitly states that no officer, board member, employee, or agent shall participate in the selection or administration of a contractor if a real or apparent conflict of interest would be involved. Such conflict would arise if an officer, board member, employee, or agent or any member of his or her immediate family, his or her spouse or partner, or an organization that employs or is about to employ any of the parties indicated herein, has a financial or other interest in the vendor selected. Any individual who accepts gratuities, favors, or anything of monetary value without appropriate approval will be subject to disciplinary action up to, and including termination.”

“The board of directors review performance and recommend compensation adjustments with respect to the chief executive officer, as part of the annual review process. All employees, regardless of title, are evaluated and granted compensation adjustments based on a salary matrix previously approved by the board of directors. Capeco's executive committee of the board meets separately before each scheduled board meeting. In the case of compensation adjustments for the chief executive officer, the executive committee will annually review the chief executive officer's performance and proposed compensation adjustments after appropriate comparable data is provided to the executive committee for analysis. The executive committee will then go into executive session to discuss the proposal and illicit all necessary requests to the full board for approval. This process was last conducted in february 2025.”

“The organization does not make its governing documents, conflict of interest policy and financial statements available to the public.”

“The process for oversight and selection of an independent accountant has not changed from the prior year”