Palcare Inc

“The form is presented by the cpa firm to the executive finance committee for review, comments and questions; and a complete copy is subsequently provided to the full board for review before e-filing.”

“The policy covers all board members, officers, and key management personnel (covered persons). The policy defines: key areas in which a conflict may arise; nature of conflicting interest; and a disclosure policy and procedure. Under the policy transactions with related parties may be undertaken only if all of the following are observed: 1. A material transaction is fully disclosed in the audited financial statements of the organization; 2. The related party is excluded from the discussion and approval of such transaction; 3. A competitive bid or comparable valuation exists; and 4. The board has acted upon and demonstrated that the transaction is in the best interests of palcare. Employee disclosures are made to the executive director (or if he or she is the one with the conflict, then to the designated committee), who determines whether a conflict exists and is material, and if the matters are material, brings them to the attention of the designated committee. Disclosures involving directors are made to the designated committee. The board determines whether a conflict exists and is material, and in the presence of an existing material conflict, whether the contemplated transaction is just, fair, and reasonable to palcare. The decision of the board on these matters rests in their sole discretion, and their concern must be the welfare of palcare and the advancement of its purpose. New board members will be introduced and trained regarding the conflict of interest policy and given a written copy of the policy. Regularly at a board of directors meeting the conflict of interst policy is reviewed and updated if necessary. The board will discuss any issues that are brought to the table regarding possible issues that may be considered conflicts of interest. If a situation is considered a conflict and is material, the board of directors will disgnate a committee or the executive committee to review and make recommendations to the board of directors. The interests of the organization must have the first priority in all decisions and actions.”

“The board of directors has a policy for reviewing and approving the compensation packages of the executive diirector on a regular basis to determine it is fair and reasonable with the goal of retaining employees at compensation levels within appropriate market range. The policy provides that the review and approval of the compensation arrangement will be conducted, in advance, by independent and impartial members of the board (or a committee of the board). The board reviews comparable compensation data for comparable services, comparable enterprises (by budget, revenues, number of employees, persons served, and mission), comparable circumstances (geographic location and economic conditions/cost of living), and other factors such as whether the person manages multiple functions or departments, the employee's duties and past performance history, and the employee's background, skills, education, and experience. The board may also review current compensation surveys compiled by independent firms and consider recent written offers from similar organizations competing for the covered individual's services. The documentation of the board includes the terms of the transaction and the date of approval, the members who were present during the debate and vote on the transaction, a description of the comparability data and how it was obtained and relied upon including the recommendations received from third-party consultants, and documentation of the basis for the determination.”

“Governing documents, the conflict of interest policy, and financial statements are available to the public upon request. However, current tax law does not require these documents be provided to the public.”

“Payroll processing fees: program service expenses 46,881. Management and general expenses 5,824. Fundraising expenses 0. Total expenses 52,705. Contract labor: program service expenses 376,943. Management and general expenses 75,120. Fundraising expenses 2,747. Total expenses 454,810.”