Palcare Inc

“The husband of the executive director who owns a construction company, Kiesselbach Construction, did construction work for the organization. The work was approved and stated in the Board minutes for the fiscal year ending 6-30-15. The total transaction amount was $14,787.”

“The tax return is prepared by an outside accounting firm. After completion of said returns, the organization is sent a draft of the tax returns to be reviewed and examined. The organization makes copies of the returns and distributes to those individuals charged with governance. Those individuals at that time can review and if applicable discuss any line items in the return with the accountant who has prepared the return. If all items are found to be acceptable, an affidavit is signed to authorize the outside accounting firm to process, sign and provide copies of the returns to be filed with the designated governmental agencies. Before the tax returns are filed, a final tax return copy is forwarded to all Board members. The tax returns are then signed by the organization, stamped with certified return receipt and timely placed in the mail for filing.”

“New Board members will be introduced and trained regarding the Conflict-Of-Interest-Policy and given a written copy of the policy. Regularly at a Board of Directors Meeting the Conflict of Interst Policy will be reviewed and updated if necessary. The Board will discuss any issues that are brought to the table regarding possible issues that may be considered conflicts of interest. If a situation is considered a conflict and is material, the Board of Directors will disgnate a committee or the Executive Committee to review and make recommendations to the Board of Directors.The interests of the organization must have the first priority in all decisions and actions.”

“The compensation package (salary and benefits) provided to the Executive Director shall be determined by the Executive Committee of the Board of Directors based upon an annual performance evaluation conducted by the Personnel Committee.The By Laws of Palcare establish that the Executive Committee shall annually determine any adjustment to the Executive Director's compensation package (salary and benefits) based upon the Executive Director's annual performance evaluation conducted by the Personnel Committee. A competent salary survey is used to benchmark compensation for the position utilizing comparisons available from similar programs and other information or studies available. The Executive Committee/Personnel Committee meets independent of the Executive Director to discuss performance relative to the position description. During these deliberations, the committee also considers input obtained from the other board members, staff, professional advisors and other informed community leaders.Once a consensus is reached regarding performance, a similar discussion is held concerning compensation relative to annual benchmark and established objectives.The committee may present its findings and recommendations, in an executive session with out the Executive Director present, to the full board for review and discussion.The committee and/or board chair (a member of the committee) then meets with the Executive Director to discuss strengths, weaknesses and goals for the upcoming year. Compensation for the upcoming year is also discussed and documented.”

“Governing documents are available for public inspection at the principal place of business.The conflict of interest policy and the organization's financial statements are available on the Organization's website and upon request”