St. Helena Public Schools Foundation

“The Compliance and Finance Committee conducts a review of the organization's Form 990 (including all related Schedules). Once the Committee has completed its initial review of the Form 990, a conference is conducted with the preparer of the Form 990 to discuss any questions, comments, and suggested revisions identified by the Committee. The preparer of the Form 990 makes any revisions to the Form 990 as soon as feasibly possible to ensure that the Form 990 is filed with the Internal Revenue Service on a timely basis. All of the questions, comments, and suggested revisions set forth by the Committee are documented, along with any responses from the preparer of the Form 990, if applicable. After the Form 990 has been accepted by the Committee, it makes a presentation at the next full Board of Directors meeting to discuss its review of the Form 990. At this meeting with the Board of Directors, the Board is asked to grant approval for filing the Form 990. After such approval is obtained, each board member is provided with a final copy. The form is then filed with the internal revenue service.”

“Board members are required to annually document in writing any interests, relationships or holdings that could potentially result in a conflict of interest. If a conflict of interest is identified from an annual disclosure, the organization's executive committee will review the conflict and takes appropriate action, which may include prohibiting an individual from participating in the board's deliberations and decisions regarding a certain transaction. If a conflict is identified during a meeting, the entire Board will decide what appropriate action to take.”

“The following organization documents of the organization are available, for inspection or copying, at the organization's main office during normal business hours at no charge: Articles of Incorporation, By-Laws and Conflict of interest policy. When responding to a public inspection request for any organizational document or Form 990 by anyone, the organization will fulfill such request in a timely fashion without inquiring as to the reason for the public inspection request.”

“The organization has no officers or key employees who are compensated. As a result, compensation policies are not applicable at this time.”