West Valley Community Services of Santa Clara County Inc.

“The tax return was prepared by a certified public accountant and the draft was forwarded to the executive director and the finance director for review. After the return has been reviewed, the certified public accountant printed out the final return for signature and filing. Prior to the filing of the return, copies were sent to the entire board of directors.”

“Enforcement of conflicts policy - policy and practices - 1. Full disclosure, by notice in writing shall be made by the interested parties to the full board of directors in all conflicts of interest, including but not limited to the following: a. A board member is related to another board member or staff member by blood, marriage or domestic partnership. B. A staff member in a supervisory capacity is related to another staff member whom she/he supervises. C. A board member or their organization stands to benefit from a transaction or staff member of such organization received payment from for any subcontract, goods, or services other than as part of her/his regular job responsibilities or as reimbursement for reasonable expenses incurred as provided in the bylaw and board policy. 2. Following full disclosure of a possible conflict of interest or any condition listed above, the board of directors shall determine whether a conflict of interest exists, and if so, the board shall vote to authorize or reject the transaction or take any other action deemed necessary to address the conflict and protect the organization's best interests. Both votes shall be by a majority vote without counting the vote of any interested director, even if the disinterested directors are less than a quorum provided that at least one consenting director is disinterested.”

“Compensation process for top official - the board of directors established a committee to determine the compensation package of the executive director, which was developed by reviewing market surveys which provided compensation ranges based on comparable non-profit organizations, location, organizational size and the executive director's responsibility level. The committee also took into consideration the following: relationship of the executive director's compensation to the compensation to other employees, complexity of the organization and its size relative to assets, income and number of employees, job duties of the executive director, the individual's salary history and the organization's need for the service of the individual.”

“Governing documents, conflict of interest policy, and financial statements are made available to the public upon request and are available at the organization's office during normal business hours. These documents are available for the same period of time set forth in sec. 6104(d).”