The College Preparatory School

“The executive committee, chief financial officer, controller, head of school, and audit committee chair reviewed the complete 990 in detail with the tax partner during a live session and all their questions addressed. The public disclosure copy of the 990 was sent to the entire board of trustees and was posted to the board website. A paper copy of the complete 990 was provided for all board members to review during a board meeting prior to filing.”

“The conflict of interest policy includes board trustees and key employees. In general, when conducting the business of the school and awarding grants, a conflict of interest will be presumed when a trustee/key employee or someone with whom the trustee/key employee has a close relationship (a family member or close companion) serves as a trustee, director, officer, or stockholder of an affected organization or firm; has a formal affiliation or interest in an affected organization or firm; or could expect financial gain or loss from a particular decision. Any potential conflict must be disclosed to the chair of the board and shared with the board of trustees. All trustees must make a written statement annually on a designated form submitted to the secretary of the board disclosing the nature of any conflicted relationships or the absence of any conflicting relationships. All forms are reviewed and signed off by the secretary of the board. All key employees must make a written statement annually on a designated form submitted to the cfo disclosing the nature of any conflicted relationships or the absence of any conflicting relationships. All forms are reviewed and signed off by the cfo and results are reported to the secretary of the board. Any conflicts of interest are dealt with by recusing the trustee from voting on conflicted issues, recusing the key employee from any related agreement that might be viewed as a conflict, and by excusing trustees or key employees from the room when a related vote is being taken.”

“The head of school's compensation is determined by the board of trustees for each employment contract period based on performance and taking into account compensation surveys and studies as well as information about compensation levels at peer schools as published by cal-isboa and nais. The final contract is provided to the chief financial officer who provides the directive to the directors of finance and human resources for proper payroll authorization and execution.”

“The school's governing documents, conflict of interest policy, financial statements, and form 990 are available upon request. A notice describing availability is posted in plain view in the business office. These documents are available for the same period of time set forth in sec. 6104(d).”