Twelveacres Inc

“The executive committee has the power and authority to carry out business between full board meetings. The executive committee does not set policy. The executive committtee members are also members of the board, and their names and titles are: 1) francesca karpel, president; 2) gene debolt, vice president; 3) tim ames, treasurer; 4) jean wehren, secretary; 5) michael reynolds, director until february 2017.”

“By-law change article v, section 2: changed number of board members from 7-20 to 7-13.”

“Board review procedure of form 990: - the audit committee has the responsibility for reviewing the organization's form 990 (including all pertinent schedules) before it is filed with the internal revenue service. - a draft of the form 990 will be ready for review by the audit committee no later than one month prior to the filing deadline. - after the draft of the form 990 has been obtained by the audit committee, they will have no more than two weeks to complete their review. - in conducting their review of the draft of the form 990, it is preferred that the audit committee shall conduct a top-level or big-picture type of review. However, if the audit committee desires or deems it necessary to conduct a more detailed review of the form 990, then they should contact the preparer of the form 990 to request copies of the relevant detailed tax return workpapers which they would like to see. - once the audit committee has completed its initial review of the form 990, a meeting or conference call will be scheduled with the preparer of the form 990 (regardless of whether the form 990 is externally or internally prepared) to discuss any questions, comments, and suggested revisions identified by the audit committee. - the preparer of the form 990 should make any revisions to the form 990 as soon as feasibly possible to ensure that the form 990 is filed with the internal revenue service on a timely basis. - all of the questions, comments, and suggested revisions set forth by the audit committee should be documented, along with any responses from the preparer of the form 990, if applicable. - after the form 990 has been reviewed by the audit committee, the audit committee will make a presentation at the next full board of directors meeting to update the full board regarding its review of the form 990. If necessary, the form could be filed with the irs and sent to the full board (in a hard or soft copy) prior to their meeting. At the meeting with the full board of directors, it is not required for the audit committee to review all of their questions, comments, and suggested revisions; a summary of their more important points will be sufficient. - unless the board agrees otherwise, the full board will review the form 990 before it is filed with the irs.”

“Officers, directors or trustees, and employees with reportable salary of $150,000 or more fill out and sign a form regarding conflict of interest issues once a year.”

“In hiring our executive director, the organization had a compensation advisory group which reviewed comparability data from internet sources and from other christian science facilities. The group made a recommendation to the full board for starting compensation, based on their research. In the eight years since the organization hired our executive director the organization have made small increases which represent cost of living increases. There were no conflict of interest issues involved in this activity. The board of directors documented their decisions in board minutes, either in the executive session, or the regular board meeting sessions. Executive director hired april 1, 2016.”

“Governing documents, conflict of interest policy, and financial statements are available to the public upon request.”

“Professional fees - other: program service expenses 0. Management and general expenses 0. Fundraising expenses 85. Total expenses 85. Professional fees - professional consulting: program service expenses 0. Management and general expenses 20,000. Fundraising expenses 1,000. Total expenses 21,000. Professional fees - hr: program service expenses 162. Management and general expenses 975. Fundraising expenses 0. Total expenses 1,137. Professional fees- payroll & 401k admin: program service expenses 0. Management and general expenses 6,112. Fundraising expenses 0. Total expenses 6,112.”

“The auditor selection process includes review of proposals and personal interviews with local firms. A qualified independent cpa firm is selected from the applicants. There was no change in the selection process or the audit firm during this tax year.”