Rotary Club of Oakland

“A committee consisting of the executive director and treasurer is responsible for reviewing and approving the form 990. A copy of the approved form 990 is subsequently provided to the board of directors at the next board meeting, which may occur after the filing of the return.”

“Individuals and businesses qualified to provide goods and services to oakland rotary often are or become members, therefore, there may be times when a member may be commercially engaged by rotary to provide professional services, office supplies and equipment, or other items. Because these situations all involve conflict of interest, the following procedures apply: if an issue is to be decided by the board that involves potential conflict of interest for a board member it is the responsibility of the board member to: a. Identify the potential conflict of interest. B. Recuse himself/herself from discussion of the program or motion being considered. C. Not vote on the issue. It is the responsibility of the board to: a. Only decide to hire or contract with a board member if they are the best qualified individuals available, and willing to provide the goods or services needed at the best price. B. Record in the minutes of the board meeting the potential conflict of interest, and the use of the procedures and criteria of this policy. Although it is not a conflict of interest to reimburse board members for expenses incurred, board members are prohibited by law from being paid for serving on the board.”

“Financial statements can also be viewed on the guidestar.com website. Records of the organization are available for inspection upon request at the business office during normal business hours.”