California Medical Association

“Dustin Corcoran, Chief Executive Officer, and Lance R Lewis, Chief Operating Officer, have a family relationship.”

“The bylaws specify that the delegates comprising the House of Delegates shall act on behalf of the members of the corporation.”

“Trustees comprise the members of the governing body known as the Board of Trustees and are elected by the House of Delegates pursuant to the procedures delineated in the bylaws of the corporation.”

“Approval of the members is required to amend the Bylaws of the corporation. Removal of trustees of the governing body requires the approval of the subset of the members from whom the specific trustee was elected to represent.”

“The Form 990 and required schedules are prepared from the audited financial statements. A comprehensive review process includes independent tax professionals, followed by the organization's Chief Financial Officer. A final copy gets electronically distributed to the Board of Directors prior to filing with the IRS.”

“The members of the governing body and the Chief Executive Officer are required to file an annual conflict of interest disclosure statements with the corporation. Complete copies of the disclosure statements are provided to the Board of Trustees at each meeting as part of the agenda materials. All members are required to publicly disclose any potential conflict of interest during consideration of any item of business to come before the Board of Trustees. The organizational meeting of the Board newly elected trustees are provided additional instructions on conflict of interest at the new trustees orientation meeting held on an annual basis. Additionally employees are required to disclose potential conflicts of interest in accordance with the personnel policies as stated in the employee handbook.”

“The Chief Executive Officer's compensation was determined using a salary data for similarly qualified persons in functionally comparable positions at other non-profit associations. The compensation data was obtained from surveys conducted by independent third parties. The corporation has retained the services of an independent compensation consultant to assist the Executive Committee of the Board of Trustees in determining appropriate executive compensation levels. The CEO's compensation package was negotiated and approved by the Executive Committee of the Board of Trustees. The actions to approve the compensation for the CEO are recorded in the official meeting minutes of the organization. Copies of the compensation studies are maintained by the organization's finance and personnel departments. The CEO's compensation is reviewed every three years. Compensation for key employees are also determined using the same salary data for similarly qualified persons in functionally comparable positions at other non-profit associations. The compensation data was obtained from surveys conducted by independent third parties. This process was last undertaken in 2023.”

“Copies of the governing documents, conflict of interest policy and audited financial statements are made available to the public upon written request.”

“California Medical Association uses a Professional Employer Organization (PEO), TriNet (48-1304650) to administer its payroll, health benefits, and human resources. As such, the organization does not file form W-3 as this is handled by the PEO. The number provided on this line is the total number of employees that were included at any point during 2024 in this PEO arrangement.”

“GAAP book reclassifying entry between the related organizations, California Medical Association and California Medical Association Properties, Inc.”

“The Association has an audit committee that assumes responsibility to oversee the financial statements audit process which has not changed from year to year.”