Hope Street Free Clinic

“Bylaws of Hope Street Free Clinic INC (Approved on 07/22/2025) ________________________________________ Article I: Name and Purpose Section 1: Name The name of this nonprofit organization shall be "Hope Street Free Clinic INC," hereinafter referred to as "HSFC." Section 2: Purpose The purpose of HSFC is to provide free medical care, health education, and other community services to underserved individuals within the community and beyond, regardless of their socio-economic status, ethnicity, gender, or age. ________________________________________ Article II: Board of Directors Section 1: Powers and Responsibilities * HSFC shall be governed by a Board of Directors (the "Board"), responsible for overseeing the operations, financial management, and strategic direction of HSFC. * The Board shall have the authority to establish policies, make decisions, and ensure HSFC's mission and values are upheld. * The Board shall be an active board, with each voting member expected to serve on a committee or participate in operational, fundraising, or strategic initiatives in alignment with HSFC's mission. Section 2: Composition * The Board shall consist of a minimum of seven (7) and a maximum of fifteen (15) voting directors. * In addition, the Executive Director and Medical Director shall serve as ex-officio, nonvoting members of the Board. These ex-officio roles shall not count toward the total number of voting directors. Section 3: Terms of Office * Voting Directors shall serve a term of three (3) years. Directors may be re-elected for successive terms, subject to board approval. * There shall be no automatic reset of terms; all current board members shall retain their original term start dates. * To maintain continuity, a staggered rotation shall be followed with approximately one-third of terms expiring each year. Section 4: Ex-Officio Directors * The Executive Director and Medical Director shall serve without term limits and shall not have voting rights. * These individuals may participate in all Board discussions, attend meetings, and provide reports, but shall not vote on Board decisions. * Their primary role is to provide operational insight and continuity between board governance and HSFC operations. ________________________________________ Article III: Officers Section 1: Officers HSFC shall have the following officers: Chairperson, Vice Chairperson, Secretary, and Treasurer. Section 2: Election and Duties Officers shall be elected by the voting members of the Board from among its voting members. * The Chairperson shall preside over meetings, represent HSFC in official matters, and provide leadership to the Board. * The Vice Chairperson shall assist the Chairperson and assume their duties in their absence. * The Secretary shall be responsible for maintaining accurate records of meetings and official correspondence. * The Treasurer shall oversee HSFC's financial matters, including budgeting, reporting, and financial planning. * When necessary, the Chair of the Board may also have the title as President of the Board to meet regulatory or institutional requirements. Article IV: Executive Director and Medical Director Section 1: Executive Director * The Executive Director shall also serve as the Chief Executive Officer (CEO) and President of HSFC. * This individual shall provide visionary leadership, oversee the day-to-day operations, and guide the overall direction and growth of the organization. * The Executive Director shall implement the strategic goals and objectives of the Board, supervise staff and volunteers, represent HSFC publicly, and be responsible for the execution of board policies. * The Executive Director shall serve as an ex-officio, nonvoting member of the Board. Section 2: Medical Director * The Medical Director shall oversee the clinical quality, protocols, and medical staff performance at HSFC. * They shall advise the Board and Executive Director on clinical matters and ensure that medical services are provided in”

“Hope Street Free Clinic has established a process to ensure accurate and complete reporting on Form 990. The draft of Form 990 is initially prepared by the organization's Chief Executive Officer (CEO) using financial records, donation tracking, and program data for the applicable tax year. The draft is then reviewed by the Treasurer and all board members, to verify that all financial information, program service accomplishments, and governance disclosures are accurate and complete. During the review, the board examines IRS filing Form 990 before submission to the IRS. This process ensures transparency, accuracy, and accountability in the organization's annual reporting.”

“Annual discussion in the board of directors meeting.”

“On the website”

“2 medical and 2 non-medical charity trips to Uganda. 1 Educational event for students on Nov 1”