Wilreachone Foundation

“Rochelle and Whitman Wilcox are married to each other.”

“Form 990 is prepared by an external tax preparer in coordination with management. Once a draft is completed, it is reviewed internally by the Executive Director and/or Finance Committee for accuracy and completeness. A copy of the final draft Form 990 is then distributed to all members of the Board of Directors prior to filing. Board members are given the opportunity to ask questions and provide feedback. The return is filed only after the Board has had reasonable time to review the document.”

“The organization requires all officers, directors, and key employees to complete and sign an annual conflict of interest disclosure statement. These disclosures are reviewed by the Executive Director and/or the Board of Directors (or a designated committee) to identify potential conflicts. If a potential conflict is identified, appropriate procedures are followed in accordance with the organizations conflict of interest policy, including recusal from discussions or decisions where a conflict exists. The organization maintains documentation of disclosures and board actions, and reinforces its policy during board orientations and periodic trainings.”

“The compensation of the Executive Director (or top management official) is reviewed and approved by the Board of Directors using a process that includes comparability data from similar organizations and/or compensation surveys. The board ensures that the decision is based on relevant factors such as experience, organizational budget, performance, and geographic location. The compensation determination and approval process is contemporaneously documented in the meeting minutes to satisfy the rebuttable presumption of reasonableness under IRS guidelines. This review occurs at least annually.”

“The organization follows a similar process for determining the compensation of other officers and key employees as it does for the top management official. Compensation is reviewed and approved by the Board of Directors (or an authorized committee) based on comparability data from similarly situated organizations, including salary surveys and publicly available Form 990s. The organization considers each individuals qualifications, responsibilities, and performance. All deliberations and approval decisions are documented contemporaneously in the meeting minutes. This process is conducted on an annual basis or when compensation is modified.”

“The organization makes its Form 990, governing documents (such as Articles of Incorporation and Bylaws), conflict of interest policy, and financial statements available to the public upon request. These documents may be obtained by contacting the organizations main office by mail, phone, or email. The organization is committed to transparency and complies with all public disclosure requirements under federal law.”