Yamhill Carlton Together Cares Inc

“[NATURE OF THE DIVERSION(S)] THE DIVERTED FUNDS INCLUDED CASH AND OTHER PAYMENTS FOR PARTICIPANT REGISTRATION FEES (RECEIPTS WERE FALSIFIED), MONEYS FROM FUNDRAISERS THAT WERE NOT TURNED OVER AND EITHER ELECTRONICALLY COLLECTED BY A PARTY OUTSIDE YCTC OR IN THE FORM OF CHECK PAYMENTS THAT WERE MADE OUT TO AND COLLECTED BY A PARTY OUTSIDE YCTC.[CORRECTIVE ACTIONS] WE UPDATED OUR CORPORATE AND VOLUNTEER HANDBOOKS TO REFLECT OUR CURRENT FISCAL RESPONSIBILITY POLICIES AND DOJ RECOMMENDATIONS IN REGARDS TO OUR CASH AND ELECTRONIC FUNDS INTAKE POLICY AND PROCEDURES THIS FALL DURING OUR INVESTIGATION [BOARD VOTE FOR ACCEPTED UPDATES TOOK PLACE IN NOV. 2024]. THE VOLLEYBALL PROGRAM WAS RUNNING MORE INDEPENDENTLY AS THE LEADERSHIP WAS PROVIDING DOCUMENTATION FOR FUNDS TAKEN IN AND THESE FUNDS WERE TURNED OVER ACCORDING TO POLICY IN PRIOR YEARS AND REQUESTING THAT THEY BE CONSIDERED TO BE A FISCAL-SPONSORED PROGRAM. ALL OF OUR OTHER CURRENT SPORTS PROGRAMS RUN UNDER THEIR OWN MINI-BOARDS AND THERE IS DIRECT OVERSIGHT OF THESE BY OUR EXECUTIVE DIRECTOR. VOLUNTEER LEADERS AND WORKERS ARE NOW BEING RE-TRAINED TO CONFORM TO CURRENT (UPDATED) POLICY AND PROCEDURE. FUTURE VOLLEYBALL PROGRAMS WILL RUN UNDER THE UPDATED MINI-BOARD MODEL WITH OVERSIGHT BY THE EXEC. DIRECTOR AND MAIN YCTC BOARD OF DIRECTORS. ALL REGISTRATION AND OTHER FEES FOR PROGRAMS ARE ELECTRONICALLY COLLECTED FROM PARTICIPANTS VIA YCTC CONTROLLED ACCOUNTS.Diverted Participant Fees: $31,665.50 (est. on the low end using $500/player and adjusted for moneys received; some players' fees for top-age teams were$500) First Federal Bank community awards - $372 CEVA check $1,350.00 (est. league payment) Football Squares Fundraiser - $2,500 (This is based off of the $25 per square for 100 squares) Swag - $5,000 (est. based on the amount for 22/23) Gate Fees for Tournaments - $6,000 (est. based on the amount from 22/23)Total: $46,887.50 (est.)We are pursuing criminal prosecution for restitution and will consider civil action if needed”

“The organization treasurer and president review the tax filing for accuracy prior to filing.”

“The organization's board of directors identify conflicts of interest in accordance with the written policy. If a conflict is identified, it is assessed and further action is determined by the board in accordance with the written conflict of interst policy.”

“Organization information, including financial and tax documents, are available upon request.”

“Organization information, including financial and tax documents, are available upon request.”