Rimrock Trails Treatment Services

“The board of directors has an executive committee consisting of the officers of the board and the ceo. The executive committee has the authority to conduct organization business between meetings of the board of directors and has such other powers as the board of directors delegates.”

“The organizations bylaws were amended in september 2024 to (a) update the wording of the mission statement and vision, (b) change the title of executive director to chief executive officer, (c) add a resignation option for board members, and (d) change the definition of a quorum of the board to "the lesser of four or a majority of board members in office".”

“The form 990 was prepared by an independent cpa and presented for management's review. Upon review by management it was presented to the board of directors for their review. Once approved by the board, the form 990 was filed.”

“The organization's conflict of interest policy applies to all board members, officers and employees who can influence the organization's actions. Potential conflicts of interest are disclosed to the ceo or board chair, who then brings the conflict to the attention of the board or appropriate committee. The board or committee determines whether a conflict exists. If a conflict exists, the board or committee determines whether the contemplated transaction may be authorized as fair, just and reasonable to rimrock trails. Transactions involving a conflict of interest may be undertaken only if all of the following are observed: 1. The conflict is fully disclosed; 2. The conflicted individual is excluded from the discussion and approval of such transaction; 3. At least one competitive bid or comparable valuation exists; and 4. The board or committeee has determined that the transaction is in the organization's best interest. Each covered individual is required to annually review the conflict of interest policy and complete a conflict of interest disclosure form.”

“The board sets the ceo's salary annually when the budget is reviewed and approved. Around 2020, a salary survey was used for comparability. Since then, cost-of-living adjustments based on annual inflation have been used to update compensation. Other executive compenstion is reviewed and approved annually by the ceo with the assistance of h.r.”

“The organization's financial statements and form 990 are available upon request. Requests can be made in person or by mail at the office located at 1333 nw 9th street in prineville, oregon, or by phone at 541-447-2631.”

“The authority and process for selecting the financial statement auditor and for overseeing the financial statement audit did not change during the year.”