Willamette Valley Hospice Inc.

“The board of directors has an executive committee consisting of the officers of the board. The excutive committee has the power of the board to authorize expenditures and amendments to budgets, set policies, and authorize programs or activities. The executive committe makes reasonable efforts to communicate with the full board in advance regarding the issues and decisions that will be considered or voted on at executive committee meetings. The executive committee is responsible for financial oversight of the organization's income and expenses. The committee is responsible for overseeing the organization's financial transactions and the implementation of the organization's financial policies. The committee reviews on a monthly basis, or oversee a monthly review of, the organization's expenditures, financial transactions, bank statements, returned checks, and credit card statements. The committee also makes the necessary arrangements for and oversees the organization's annual audit or annual financial review.”

“The organization's bylaws were amended in june 2018 to modify the responsibilities of the executive committee, to create the finance committee, and to increase the number of consecutive terms that a board member may serve.”

“The form 990 was reviewed by the finance manager, the executive director and the board of directors prior to filing with the irs.”

“The organization's conflict of interest policy applies to all board members and employees. All board members, volunteers and staff sign a conflict of interest statement upon joining the organization. Board members and executive staff annually provide written disclosure of all professional and personal relationships or interests, direct or indirect, that might present a conflict of interest. If a matter arises in which a board member has an actual or potential conflict, that conflict is immediately disclosed to the board. If the matter involves a vote, the conflicted individual abstains from voting. If a matter arises in which a volunteer or employee has an actual or potential conflict, the conflict is immediately disclosed to the executive director who investigates it.”

“The executive director's compensation is reviewed and approved by the executive committee of the board of directors and is summarized in an employment contract. All other employees' compensation is reviewed and approved by the executive director. Comparable compensation was determined by using market research with assistance from a compensation consulting firm. Market surveys are done on all employees each year.”

“The organization's governing documents, financial statements and conflict of interest policy are available upon request.”

“During 2018, oversight of the financial statement audit was moved to the executive committee of the board of directors, which consists of the officers of the board.”