Lincoln County Historical Society

“The board president appoints a nominating committee which meets no later than june 15 of each year to choose and recommend a slate of officers and directors and submit these names to the board secretary. Officers and directors are then elected at the annual business meeting each september for 2 year terms, and they shall hold their offices until their successors have been elected and qualified. A term of office begins upon election. Those members who have been members of lchs for at least two months preceding the annual election are qualified to vote or hold office. Nominations may also be made from the floor during the annual meeting. Once elected, no officer shall serve more than three consecutive terms in that office beginning with the election at the annual meeting in september 2011. Special meetings may be called by direction of the president at any time and also may be called upon the written request of ten members of lchs or a majority of the board of directors. Twelve active members of lchs shall constitute a membership quorum.”

“The form 990 is prepared by a cpa firm annually. Once completed the 990 is emailed to the executive director, business manager, and to members of lchs' audit committee (president, vice president, treasurer) as a draft. The draft 990 is reviewed by management and the audit committee and any questions or changes to the form are directed to the cpa. Following this preliminary review the 990 is provided to all board directors to review and approve prior to filing the 990 with the irs.”

“Lchs' board of directors established a conflict of interest (coi) policy since board members owe a duty of loyalty to lchs to act in the best interest of lchs and not for personal gain. Enforcement of the coi policy begins by board directors reading and signing the conflict of interest policy annual statement. Board directors have a duty to disclose any actual or potential coi to the full board along with material facts regarding the coi. The board or committee members review the facts of the issue and decide whether a coi exists. If a member of the board or committees have reasonable cause to believe another member failed to disclose actual or potential coi the member shall be informed and provided an opportunity for explanation of the situation. If after hearing the member's response and investigating the issue the board or committee determines that a coi does exist which was not disclosed the board will take appropriate disciplinary and corrective action. If at any time during the year the information in the annual coi statement changes materially the director shall disclose such changes and revise the annual disclosure form. The executive committee shall regularly and consistently monitor and enforce compliance with the coi policy by reviewing annual disclosure statements and taking such other actions as are necessary for effective oversight.”

“The terms of compensation shall be approved by the board or compensation committee who must not have a conflict of interest regarding the executive director. The board or compensation committee shall obtain and rely upon appropriate data as to comparability prior to approving the terms of compensation such as compensation levels paid by similarly situated organizations, the availability of similar services in the geographic area, current compensation surveys compiled by independent firms, actual written offers from similar institutions competing for the services of the individual who is the subject of the compensation arrangement. The terms of compensation and the basis for approving the terms shall be recorded in detail in the written minutes of the meeting of the board or compensation committee in which the compensation was approved.”

“The executive director approves pay rate changes for other employees.”

“Governing documents, financial statements and policies are available upon request. In addition annual irs form 990 is available at guidestar.org.”

“To collect, preserve, interpret & exhibit objects and information illustrative of the history of lincoln county and the central oregon coast for the education and betterment of the community and for the interest of the public and visitors to newport oregon via two museums and a library containing an extensive archive of historical documents, photos, maps, books, and numerous objects of interest.”

“The burrows house museum features exhibits providing education for its visitors on the history of lincoln county, the yaquina bay bridge, and features a victorian parlor, a law office, history of lincoln county's founders, photos and objects that shed light on the history of the central oregon coast, the evolution of technology, as well as human nature and appreciation for curiosities from the past. The log cabin research library is the destination for visitors whose focus is getting answers to their questions from this extensive historical archive which includes historical documents, photographs, maps, books, records, navigation charts, census data, genealogical information, historic literature, newspaper clippings and microfilm, oral histories and much more. The log cabin serves individual visitors as well as groups.”