Jefferson Land Trust

“This form 990 is prepared by a certified public accounting firm and reviewed by the staff and finance committee members, many of whom are board members. Upon completion, it is distributed to each board member. The board of directors receive the final form 990 before it was submitted to the irs.”

“Our conflict of interest policy requires all staff and board members to read the policy and complete a questionnaire and disclosure form. This is done upon joining the organization and then annually thereafter. In addition, the policy requires disclosure of any potential conflicts of interest at the earliest possible opportunity. The governance committee reviews any conflicts of interest and determines whether one exists. If a conflict of interest exists, the board member will refrain from the discussion and vote on the matter.”

“Staff compensation is an element of the annual budget that is proposed after review of comparable salaries in the field. The budget is reviewed and recommended annually by the finance committee and then approved by the board of directors. If circumstances change during the year, the board may reconsider staff compensation, or any other part of the budget. All committee and board decisions are recorded in the respective minutes. The executive director and deputy director salaries are reviewed and compared to comparable independent data each year. The last compensation review occurred in december 2014.”

“Governing documents, conflict of interest policy, and financial statements including the form 990 are available upon request at our office and on our website.”

“A volunteer list is developed by examining a donor database comprised of volunteers, donors, and key contacts. The volunteer list is based on an estimate of the average number of volunteers for current activities (e.g., rainfest auction, conservation breakfast, stewardship, outreach education, planting and restoration activities, etc.) over several years. The number of hours per volunteer or, in total, is not recorded in the database. The board members have provided an estimate of his/her volunteer hours through the board questionnaire. Activities for our volunteers include board members, committee members, event volunteers, outreach volunteers, stewardship volunteers, and in office volunteers.”