Pacific Northwest Pollution Control Association

“Regions have been formed in the following areas: idaho region; oregon region; western washington region; and eastern washington region. Each region has a regional director and an executive committee. Each region's constitution and bylaws are reviewed and adopted by pncwa's board of directors. Sections may be operated under the region's constitution. Sections include regional affiliations of individuals representing wastewater treatment or collection systems, industrial waste facilities, or organizations whose objectives are in harmony with pncwa. Sections have their own bylaws which must be approved by the region executive committee and pncwa's board of directors and must be in accordance with article 3 of the constitution of pncwa. Any section may be excluded from pncwa by a majority vote of pncwa's board of directors for any change in its bylaws or objectives that may bring it into conflict with the constitution or general objectives of pncwa. The regions and sections are separate legal entities under state law, independent of pncwa.”

“Pncwa has no employees and has delegated control over certain administrative duties to a third party management agent pursuant to an administrative services agreement. This third party management agent acts as the top management official of the organization and has ultimate responsibility for implementing the decisions of the organization's governing body, administration, and operations of pncwa.”

“Pncwa is organized as a nonprofit association with members.”

“Four regional directors are elected on the regional level by the sections and sit on the pncwa board of directors. The members elect the other members of the board of directors.”

“Prior to filing the form 990, a draft in pdf format is sent to the treasurer for review.”

“In addition to requiring board members, staff, and regular contractors to proactively notify the full board of any conflicts, all board members, staff, and regular contractors must sign an annual form which a) affirms that they have received a copy of the policy; b) read and understood it; c) agreed to comply with the policy; d) understood that pncwa is a charitable organization and must engage in activities which accomplish one or more of its tax-exempt purposes; and e) list all relationships with pncwa vendors, service recipients, funders, employees and contractors. All potential conflicts are reviewed by the board of directors without the presence of the interested party.”

“The executive committee reviews and approves the top management official's annual contract with no participation by the top management official or other interested persons. The top management official's compensation is established using comparable data for similarly qualified persons in functionally comparable positions at similar nonprofits; consideration of roles and responsibilities of the top management official; and cost of living data. Comparable market data is obtained from salary surveys and form 990s filed by comparable not-for-profit organizations. Discussions and decisions regarding the compensation are documented in executive committee meeting minutes. The top management official's annual contract was reviewed and approved by the executive committee for 2022. The top management official also receives reimbursements for routine, reasonable, and documented expenses incurred during the year under an accountable plan. The top management official travels throughout our service area. Pncwa has a travel policy that caps reimbursement levels and requires low-budget travel. Pncwa does not have any employees. Pncwa does not compensate other officers.”

“We consider requests on a case-by-case basis.”

“Consulting, conference: program service expenses 178,068. Management and general expenses 19,786. Fundraising expenses 0. Total expenses 197,854.”

“Modified cash basis of accounting”

“The organization has not changed either its oversight process or selection process during the tax year.”